YALI Mandela Washington Fellowship Logistics

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A. PROGRAM DESCRIPTION The Public Diplomacy Section at the U.S. Embassy in Zimbabwe announces an open competition for organizations to implement the YALI Mandela Washington Fellowship (MWF) Pre-Fellowship Orientation logistics and a return conference for the 2024 MWF Cohort.  Grantee will help the Embassy organize the orientation venue, travel logistics for fellows outside of Harare, pay honorarium for some guest speakers, and collaborate with the embassy to develop the schedules and arrange the speakers.  Past programs have been arranged for 40-45 participants with three to five outside speakers for the pre-fellowship orientation and post-fellowship conference. Program Objectives: The grantee will work with the Public Diplomacy Section to support the 42 participants in the 2024 Mandela Washington Fellow Cohort and send them off successfully on their fellowship. Prospective grantees will support the programming and logistics for the orientation and return conference. Successful grantee must have experience working with international exchange programs, good working relations with bureaucratic organizations and some knowledge of the U.S. higher education system. Grantees must demonstrate ability to responsibly manage funds, coordinate logistics, and produce high quality programs and reports. Participants and Audiences: Zimbabwean YALI Mandela Washington Fellows APPLICATION AND SUBMISSION INFORMATION To Request Application Package: Email PublicDiplomacyGrants-ZIM@state.gov ; an automatic reply with the application forms will be sent. Forms are also available at www.grants.gov Content and Form of Application Submission: Content of Application – the proposal should: ·        Clearly serve the goals and objectives of this funding opportunity; ·        Be specific and concise in describing the who, what, why, when, where, how and cost aspects of the project; ·        Provide all documents in English; and ·        Include a budget narrative and a budget table in U.S. dollars breaking down costs per unit rates, quantities as well as totals. ·        Include a workplan, organizational structure, risk matrix and attach a copy of independent institutional audit report of the last fiscal year (if available). Application Forms required: ·        Completed application (form attached) ·        Detailed projected budget (form attached) ·        SF-424 (Application for Federal Assistance – Organizations) or SF-424-I (Application for Federal Assistance – Individuals) ·        SF-424A (Budget Information for Non-Construction programs) ·        SF-424B (Assurances for Non-Construction programs) Attachments ·        Letters of support from program partners describing the roles and responsibilities of each partner ·        If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file. If you do not have a NICRA, indirect and overhead costs can’t be over 10% of the budget. ·        Official permission letters, if required for program activities. Required Registrations: All organizations (not individuals) whether based in the United States or in another country, must have a Unique Entity Identifier (UEI) and an active registration with the SAM.gov. Steps to acquire UEI and registration: · https://login.gov create an account. To access SAM.gov an organization is required to have a Login.gov account. · www.SAM.gov registration which will generate a unique entity identifier (UEI) The UEI are assigned when an organization registers or renews its registration in SAM.gov Organizations should renew their registration once a year to maintain an active registration status in SAM.gov. It is the responsibility of the applicant to ensure it has an active SAM registration. Note: The process of obtaining or renewing a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible . ·        Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS but do need a UEI number prior to registering in SAM.gov. ·        Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS), and a UEI number prior to registering in SAM.gov. If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number). Please note the UEI for sub-grantees is not required at the time of application but will be required before an award is processed. If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible. Note : As of April 2022, a DUNS number is no longer required. 4. Submission Dates and Times All applicants should submit their proposals prior to February 2 , 2024 for consideration. 5. Other Submission Requirements All application materials may be emailed to PublicDiplomacyGrants-ZIM@state.gov (with “YALI MWF 2024” in the subject line).

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