0014 - SOFTWARE - SAAS - PROJECT & TASK MANAGEMENT

2026-11-03

The recreation programming schedule , called the Production Schedule , is a critical tool for the department ’ s recreation work , with implications for hiring , training , procurement , marketing , and program administration , and has historically been managed via email , spreadsheets , and individual memory . Over the past year , LA County Parks has been working to formalize the recreation programming schedule . To effectively deploy and collaboratively work to meet the milestones in the Production Schedule , LA County Parks needs a cloud - based project management software that can reflect tasks with various dependencies and cross - functional coordination . VENDOR MINIMUM REQUIREMENTS 1 . Bidder must be an authorized reseller of vendor ’ s product and services 2 . Bidder must have worked with a government entity within the last 5 years LICENCING AND SERVICES Project Management Software QTY 5 – Admin licenses . QTY 45 – read / write users Ability to create at a minimum 2 , 500 view - only users within the same domain ( meaning accounts with LA County Parks emails ) at no additional cost . These licenses should not count towards the user license count . SOFTWARE REQUIREMENTS Software should have the following features natively and not require a third - party addition . County may request the bidder to conduct a demonstration to verify compliance with requirements . 1 . Software must be fully cloud - based . 2 . Software should not require coding . 3 . Ability to create tasks which include a title , description , due date , and assignee . Tasks should not require workload information . 4 . Solution must include at least three authorization levels : i . Admin : All rights for all features ; ii . Regular read / write user : Full rights to milestones and tasks , and Full rights to the report module . Access only to project / tasks the admin assigns iii . View - only users : should be able to view tasks , projects , and reports to which they are granted access . 5 . Ability to include guest users , meaning users with a different domain name . Guest users should not count toward the user license count . 6 . Allow projects and tasks to be viewed in calendar view , including displayed by day , week , and month . Tasks should appear on the due date . Tasks should be identified by project , even within the calendar view 7 . Allow for multiple viewing styles for the same project and the tasks of the project , including Gannt chart , list , and kanban style . 8 . Support multiple independent projects that include over 500 individual tasks 9 . Ability to create roles for a project and use that role as a placeholder for assignee . 10 . Be able to associate a specific user with a project role .

California

2026-05-10