12 8413 Actuarial Services SWIF

2026-11-03

The Commonwealth of Pennsylvania, Department of Labor and Industry, on behalf of the State Workers' Insurance Fund (SWIF), issues this Invitation for Bids (IFB) to procure professional Actuarial Services. The lead actuary assigned to this contract must be a member in good standing of the American Academy of Actuaries (AAA), Society of Actuaries (SOA), or Casualty Actuarial Society (CAS), as required by the Statement of Work. Actuarial Services refer to the independent actuarial analysis and evaluation of the State Workers' Insurance Fund's workers' compensation insurance liabilities, including the adequacy of loss and loss adjustment expense reserves, policyholder surplus, premium deficiency reserves, loss projections, actuarial opinions, Actuarial Opinion Summaries (AOS), retrospective analyses, catastrophic claim analyses, and related actuarial consulting services. Services are provided by qualified actuaries who evaluate reserve adequacy, analyze claim development trends, prepare required actuarial reports and opinions, support SWIF's financial reporting requirements, and provide actuarial consulting in accordance with applicable Actuarial Standards of Practice (ASOPs) promulgated by the Actuarial Standards Board, statutory accounting principles, Pennsylvania workers' compensation laws, and other applicable regulatory requirements. This IFB seeks qualified independent contractors to provide professional Actuarial Services for the State Workers' Insurance Fund (SWIF). Contractors shall provide labor, materials, services, skills, supervision, reporting, travel, and necessary equipment to perform Actuarial Services. Contractors must meet all agency requirements and comply with all applicable local, state, and federal laws and regulations, applicable Actuarial Standards of Practice, statutory accounting principles, confidentiality requirements, and all applicable privacy and information-security requirements governing information obtained during performance of the Purchase Order. The Commonwealth will issue a Purchase Order to the responsive and responsible bidder offering the lowest responsive bid. The Purchase Order is a fixed-price annual services procurement. Invoicing shall occur on a semi-annual basis in accordance with the Statement of Work. The Commonwealth will issue a Purchase Order for an initial term of one (1) year, with four (4) successive one-year renewal options at its sole discretion. A Purchase Order does not guarantee any minimum amount of work beyond the services identified in this Statement of Work. Services shall not commence until the Contractor receives a fully executed Purchase Order from SWIF. BID SUBMISSION AND PRICING Only the pricing entered into the SRM item lines will be considered for purposes of award. Prices, rates, or other cost information submitted elsewhere will not be considered. Bidders shall complete and submit the pricing information requested in the SRM items section of the IFB. Failure to submit a complete pricing item may result in the bid being deemed non-responsive. The submission of a separate proposal is not required and will not be considered for purposes of award. Bidders should not submit a separate technical or cost proposal in lieu of the required bid documents. Any pricing contained in a proposal, narrative, cover letter, correspondence, or any other document will not be considered for award. Bidders are requested to complete and sign the signature acknowledgment included in the Statement of Work (SOW) as part of their response to the solicitation. The signature acknowledgment confirms the bidder's acknowledgment and acceptance of the SOW requirements. If a bid response is submitted without the signature acknowledgment on the SOW, but contains all other required bid documents, the response may nevertheless be considered for award, provided the bidder otherwise meets all requirements for responsiveness and responsibility and the Commonwealth determines that the omission does not affect the responsiveness of the bid. The Commonwealth will evaluate and consider only the pricing submitted within SRM. No other pricing submitted by a bidder will be considered or used in determining the award. This IFB consists of the following documents. Items marked with an asterisk (*) must be completed as required, signed, and submitted with the bid response. Documents 01 Statement of Work (SOW) 02 Terms and Conditions 03 Locating and Responding to a Solicitation 04 Business Associate Agreement Sample HIPAA 05 Appendix A – Required Exhibits in Support of SWIF Loss Reserve Analysis (Post-Award) 06 Appendix B – Solicitation Response Requirements and Submission Checklist Bid Forms 07 Appendix C - Subcontractor Information Form* 08 Worker Protection and Investment Certification Form* 09 Iran Free Procurement Certification Form* Instructions on how to respond to this solicitation are included in the Notes and Attachments section of this IFB under "Locating and Responding to a Solicitation." Bidders are responsible for reviewing all documents associated with this IFB in their entirety to ensure full understanding of the requirements. Failure to thoroughly review all IFB materials does not relieve the bidder of the responsibility to comply with all terms, conditions, and submission requirements. Any questions regarding this IFB must be submitted individually and in writing via email by 4:00 PM ET on Friday, October 9, 2026, to the L & I Central Procurement resource account at RA-li-OIT-BAS-Procur@pa.gov, with "IFB 6100066762 – 12 8413 Actuarial Services SWIF" in the subject line. All questions and responses will be considered an addendum to and part of this IFB. The Issuing Office is not bound by verbal information or by written information not contained within the IFB or formally issued by the Issuing Office. Submission of questions is not considered a protest of the solicitation. Only questions submitted via the L & I Central Resource Account will receive a response. Questions submitted directly to the issuing officer, or by any method other than the L&I Central Resource Account, including email or telephone, will NOT receive a response. Qualified suppliers interested in the DGS Small Business Program should use the following link to verify their status as a DGS Small Business: https://www.dgs.pa.gov/bdisbo/Pages/Verification.aspx Suppliers who become DGS Certified Small Businesses shall upload their Small Business Certificate with their bid.

Pennsylvania

2026-10-03