2026 P - Card RFP 2025

2026-11-03

A . Issuance : The contractor shall not issue any cards without written approval or online login request of the Finance Director or their designee . Proposers shall indicate the processing time required to fulfill new card requests and the method of delivery of the card . B . Compatibility with Municipal Accounting System ( New World Technologies ): Proposer shall be capable of providing all transaction records in an electronic file format compatible with that used by the City . Proposers shall submit a layout of their data structure so the date can be integrated with the City ’ s current accounting application . If selected for an interview , proposer shall also submit sample data and the name of their technical contact person . C . Liability : The City will not accept liability for unauthorized use , account numbers fraudulently used and lost or stolen cards . Proposers shall describe in detail the City ’ s liability under any contract written as a result of this RFP . D . Card Format Design : The contractor shall provide card designed for the City of Grandview . The design shall be approved by the Finance Director or their designee and shall contain the following : a . The phrase “ TAX EXEMPT ” and the City ’ s tax exempt number shall be printed on the face of the card . b . The municipality ’ s logo , as provided by the City of Grandview , shall appear on the front . c . The contractor ’ s toll - free customer service number shall be printed on the back of the card . d . There shall be no references to ATMs on the card . E . Card Controls and Restrictions : The contractor shall have the ability to set restrictions and controls on individual cards . The proposer ’ s card system software shall have the capability to allow the Finance Director or their designee to initially establish and later make changes to the restrictions and controls on individual cards , within the accepted limits . The Finance Director or their designee shall also have the ability to activate certain cards , which are reserved for emergency use . These “ emergency ” cards shall have pre - defined restrictions and controls agreed upon by the municipality and the proposer . Maximum municipal - wide limitations for all cards shall be set in writing at the start of the contract and shall be changed only by written notification from the Finance Director or their designee . The contractor ’ s customer service representatives may not make changes to card limits without this notification . This notification may be provided by electronic mail . Individual controls should be set at the time of the card application but may be changed at a later time . Card controls may be changed only upon request from the Finance Director or their designee . These changes may be made in writing , electronic mail or on - line login . A phone number shall be available to process these types of changes immediately . Proposers should indicate a time frame for making individual card control changes .

Missouri

2026-04-29