2026 Workers ' Compensation summit

2026-11-03

The purpose of this Solicitation is to establish a Contract for a conference as detailed in Exhibit C , including Exhibit C – Supplement 1 , of the Sample Contract . The number of attendees is an estimate only . The State does not guarantee a minimum number of lodging rooms or meals . The contract prices shall not be adjusted if the number of attendees falls below the estimate . The State reserves the right to award this conference to a facility that is clean , well maintained , provides adequate space , and is in the State of Minnesota . If a geographic area for the conference is defined , distance will be measured using Google Maps ™. The purpose of this RFB is to establish a contract for the Department of Labor and Industry ’ s Workers ’ Compensation Summit . Event Date – This one - day summit must be held on one of the following dates : October 1 , 6 , 7 , 8 , 12 , 13 , or 14 . ; for an estimated 250 - 300 attendees . If possible , the team would like access to the venue the evening prior to the event to be set up . Geographic Location – The facility must be located within 20 miles of downtown Saint Paul , Minnesota . Facility – The facility must have ample on - site parking on or near premises ( no more than 2 blocks ). Preferably free of charge , or under $ 11 . 00 for all day parking ( 7 : 00 a . m . until 5 : 30 p . m .). A block of hotel rooms for overnight stay is not needed . Coat racks with hangers for 250 - 300 attendees will be needed . The facility must be accessible including parking , sidewalks , elevators ( if applicable ), and restrooms . The facility must offer a locked door lactation room for nursing mothers . Audio Visual Equipment – The State reserves the right to provide its own AV equipment without price penalty . The main general session room will be set up with a stage , large projection screen ( s ), podium with microphone , lavaliere microphones , and wireless internet access . All breakout rooms are capable of being set up with the following equipment : projection screens , podiums , lavaliere microphones , overhead projectors , wireless internet access as well as a table in the front of the room for other audio - visual equipment set - up and a rear table for handouts . Responder will be responsible for setting up all equipment and have a resource available during the event to address issues . Responder shall provide a copy of your price list for all audio - visual equipment with your response . Each item must be individually identified and priced . Registration Area – The Contract Vendor shall provide a large foyer area for registration . The registration area should be central in proximity to the meeting rooms and in a place that is easily accessible to the conference attendees . This area shall have ample storage room for conference materials . The Contract Vendor shall provide a secure room that can be locked and that shall be made available at any time throughout the conference ( 24 - hours a day ), close to the registration area and meeting rooms . Facility must have registration area needed from 7 : 00 a . m . until 5 : 00 p . m . Must be equipped with two 8 ’ skirted tables , 2 chairs at each table , and easels for signage . Exhibitor Area – The Contract Vendor shall provide a large foyer area for exhibitor displays . This area will need to accommodate an estimated 20 - 25 vendor tables and displays . The Contract Vendor will provide and set up one 6 ’- 8 ’ skirted table with two chairs for each vendor allowing space near each table for an easel display . This space should be accessible once all vendors are set up that allows attendees the ability to amply move through the space . This area must be able to accommodate 250 - 300 attendees . Note that exhibitors will bring in their own materials and give aways which could potentially include light snacks and candy . This shall not incur additional costs for our vendors or the department .

Minnesota

2026-05-02