232466 HVAC Maintenance , ADRS RQ26 * 318091

2026-11-03

The Alabama Department of Rehabilitation Services ( ADRS ) located at 560 , 602 and 602 Annex , South Lawrence Street , Montgomery , AL . 36104 is requesting bids for the service and repair and quarterly preventative maintenance of our HVAC systems . Lines include : Line 1 – Service Call Line 2 – HVAC Technician ( Labor ) 8 - 5 Line 3 – HVAC Tech Helper ( Labor ) 8 - 5 Line 4 – HVAC Technician ( Labor ) Overtime Line 5 – HVAC Tech Helper ( Labor ) Overtime Line 6 – Parts and Supplies Line 7 – Preventative Maintenance ( Quarterly ) Line 1 – Travel from suppliers last location or from suppliers ’ facility . Amount indicated will be based on service during normal business hours , after business hours to include state / federal holidays , weekends , etc . This price will include all transportation costs . Lines 2 & 3 – These lines reflect the hourly labor rate for repairs made during normal business hours , Monday thru Friday , 8 am to 5 pm . Lines 4 & 5 – These lines reflect the hourly labor rate for repairs made outside of normal business hours to include state / federal holidays , weekends , etc . Line 6 – Supplier to provide parts and supplies for unit ’ s repair . A mark - up percentage of 25 % is allowed regardless of dollar cost . If supplier determines that unit after servicing can no longer be repaired to optimal working conditions , supplier will present findings detailing issues with unit . Enter 0 . 00 for this line . Line 7 – Quarterly preventative maintenance will take place during the months of October , January , April , and July ( service details listed in pages to follow ). EQUIPMENT : Equipment to be serviced includes Outdoor Heat Pump Units , Air Handlers , Packaged Rooftop Units , and Exhaust Fans . HVAC Maint ( ADRS ) Page 1 of 10 SUPPLIER REQUIREMENTS : Provide a copy of a current City of Montgomery business license . Provide EPA Section 608 Certification Type II ( by certificate or card ). Minimum of 10 years commercial HVAC maintenance . Office within 50 miles of ADRS location . Furnish a list of 5 current commercial locations serviced multiple times within the past year . Include name of company , contact person , phone and email address . Supplier to provide a professionally manned answering service . Phone should be answered live during normal business hours and connected to a voicemail account or answering machine 24 / 365 for busy condition or after hours . Supplier to respond within one hour during normal business days / hours . Supplier to respond within two hours if message is left after normal business hours . Supplier technicians must have completed OSHA 10 - hour safety courses . Supplier will provide a detailed list ( service ticket ) to ADRS contact noting repairs made to include specific details such as number of technicians and hours needed for repair , parts , supplies , and unit number affected . Supplier will invoice in arrears for each service call / quarterly maintenance . Suppliers who do not attend the mandatory site visit ( date and time to be provided ) will be disqualified . An equipment breakdown with filter / belt sizes and quantity is included in this document . It is the responsibility of the supplier to verify the accuracy of the breakdown and be familiar with layout . All work will be performed by awarded supplier . Subcontracting is not allowed . In the event that authorized service or repairs require parts or components not customarily warehoused by the supplier , nor available from local suppliers , special - order freight charges may be included in the parts invoice at net contractor cost . No mark - up will be allowed for freight portion . HVAC Maint ( ADRS ) Page 2 of 10

Alabama

2026-03-27