4110 -- Liquid Nitrogen Precision Freezer Controller System

2026-11-03

THIS REQUEST FOR INFORMATION ( RFI ) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES . THIS IS NOT A SOLICITATION . SUBMISSION OF INFORMATION ABOUT PRICING , DELIVERY , THE MARKET , AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH ( IAW ) FAR 15 . 201 ( e ). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation . All information received in response to this RFI that is marked as proprietary will be handled accordingly . IAW FAR 15 . 201 ( e ), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract . Responders are solely responsible for all expenses associated with responding to this RFI . SOURCES SOUGHT / RFI DESCRIPTION This is NOT a solicitation announcement . This is a Sources Sought Notice / RFI only . The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 333415 ( size standard of 1 , 250 Employees ). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions . After review of the responses to this Sources Sought Notice / RFI , further RFIs and / or a solicitation or other announcements may be published . The Department of Veterans Affairs ( VA ) is seeking sources capable of providing freezer controller system and accessories equivalent to brand IC Biomedical . CLIN DESCRIPTION QTY UOM 0001 IC Biomedical Liquid Nitrogen Freezer Model # LABS20K - PRECISION or equal 1 EA 0002 IC Biomedical Rack for Freezer Model # BTI - CF - 13 - 2 - S - MC or equal 14 EA SALIENT CHARACTERISTICS CLIN 0001 IC Biomedical Liquid Nitrogen Freezer Model # LABS20K - PRECISION or equal Quantity : 1EA Must have a user - friendly touchscreen with intuitive interface for simple user interaction . Must come with full audit trail records of all actions undertaken by a signed - in individual , including time and date stamps . Must have programmable logic controller ( PLC ) system to provide enhanced sample security . Must have a hinged lid with locking capability for securing inventory . Must have a stainless - steel tabletop to provide a working surface . Must have a single pivot - point aluminum turntable design with smooth rotation that is ergonomic for easier movement and accessibility . Must have segmented and labeled turntable for easy inventory storage access and management . Must have convenient access to measure liquid nitrogen ( LN2 ) levels . Must have Differential Pressure Sensors to ensure reliability of LN2 levels . Must come with internal LED lighting and automatic defog function when opened for faster sample visibility . Must have a user management system that allows for the creation of unlimited user profiles with individual permissions . Must have a fold - down full - sized step for securing step when stowed . Must be an all stainless - steel construction to provide precise temperature control for LN2 . Must include warm gas bypass for stable operation . Must come with battery backup . Must be able to store LN2 in either liquid or vapor phase . Must be able to operate at - 190Â ° C vapor phase with extended temperature hold . Must be highly efficient with low LN2 consumption for environment sustainability . CLIN 0002 IC Biomedical Rack for Freezer Model # BTI - CF - 13 - 2 - S - MC or equal - Quantity : 14EA Must be compatible with CLIN 0001 . Must be designed for laboratory chest and liquid nitrogen freezers . Must be a vertical freezer rack with spring clip locks for secure storage . Must be for standard 2 boxes . Must have stainless steel construction to provide high corrosion resistance . Must have reduced footprint to allow for easy removal and placement into the freezer during sample access . The list of freezer controller system and accessories characteristics is intended to be descriptive , not restrictive , of the supplies / services that are required . If your company is interested and capable of providing the required supplies / services , please provide the information indicated below . Incomplete responses to the questions below this notice will not be accepted . Response to this notice should include company name , address , point of contact , size of business pursuant to the following questions : ( 1 ) Submit your capabilities statement illustrating how your organization can / cannot meet the SALIENT CHARACTERISTICS . For instances where your company cannot meet the SALIENT CHARACTERISTICS , please explain . For instances where your company can meet the SALIENT CHARACTERISTICS requirement ( s ), please show how your company meets / exceeds each requirement . ( 2 ) Please review the SALIENT CHARACTERISTICS and provide any additional feedback or suggestions . If none , please reply as N / A . ( 3 ) Please indicate the size status and representations of your business , such as but not limited to : Service - Disabled Veteran - Owned Small Business ( SDVOSB ), Veteran - Owned Small Business ( VOSB ), HUBZone , Woman Owned Small Business ( WOSB ), Large Business , etc . ( 4 ) Is your company considered small under the NAICS code identified in this RFI ? ( 5 ) Are you the manufacturer , authorized distributor , and / or can your company provide a solution to the required supplies / services described in the list of SALIENT CHARACTERISTICS ? ( 6 ) If you are a large business , do you have any designated / authorized distributors ? If so , please provide their company name , telephone , point of contact and size status ( if available ). ( 7 ) If you re a small business and you are an authorized distributor / reseller for the items identified above , do you alter ; assemble ; modify ; the items requested in any way ? If you do , state how and what is altered ; assembled ; modified . ( 8 ) Limitations on Subcontracting : How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR Â § 125 . 6 ? ( 9 ) Are the items you are identifying / providing considered Commercial of the Shelf ( COTS ) items as defined in FAR Part 2 . 101 under commercial items ? ( 10 ) Non - Manufacturer Rule : If applicable , can you confirm your business complies with the Non - Manufacturer rule ? Specifically , does your company : Provide a product from a small business manufacturer or processor ? Not exceed 500 employees ? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied ? Take ownership or possession of the item ( s ) with its personnel , equipment or facilities in a manner consistent with industry practice ? ( 11 ) Please indicate whether your product conforms to the requirements of the Buy American Act ? ( 12 ) What is your lead time to deliver a single unit with all components ? Is there scale in lead time with greater quantities ? Please elaborate . ( 13 ) What is estimated life span of your solution ? What support / services does that entail ? ( 14 ) Does your proposed equipment have FDA clearance ? Please specify what FDA clearance ( s ) have been obtained . ( 15 ) Does your organization offer a leasing solution ? Please elaborate . ( 16 ) Does your company have a Federal Supply Schedule ( FSS ) GSA / NAC / SAC / BPA / NASA SEWP or any other Federal Government contract ? If so , please provide the contract number ( s ). ( 17 ) If you are an FSS GSA / NAC / SAC / BPA / NASA SEWP or any other Federal Government contract holder , are all the items / solutions you are providing information about available on your schedule / contract ? Please state if all or some items are available on the contract . ( 18 ) General pricing of your products / solution is encouraged . Pricing will be used for the purpose of market research only . It will not be used to evaluate for any type of award . ( 19 ) Please provide your SAM . gov Unique Entity ID / Cage Code number . Responses to this notice shall be submitted via email to Melissa . Ramirez8 @ va . gov . Telephone responses will not be accepted . Responses must be received no later than Thursday , April 23rd , 2026 by 10 : 00 AM Pacific Local Time . All responses to this Sources Sought / RFI will be used for planning purposes only . Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation . If further RFIs and / or a solicitation or other announcement is issued as a result of the information provided from this RFI , all interested parties must respond to the specific posting separately IAW the specifications of that announcement .

Arizona

2026-04-28