4110 -- VA Tucson Pharmacy Refrigerators and Freezers

2026-11-03

THIS REQUEST FOR INFORMATION ( RFI ) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES . THIS IS NOT A SOLICITATION . SUBMISSION OF INFORMATION ABOUT PRICING , DELIVERY , THE MARKET , AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH ( IAW ) FAR 15 . 201 ( e ). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation . All information received in response to this RFI that is marked as proprietary will be handled accordingly . IAW FAR 15 . 201 ( e ), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract . Responders are solely responsible for all expenses associated with responding to this RFI . SOURCES SOUGHT / RFI DESCRIPTION This is NOT a solicitation announcement . This is a Sources Sought Notice / RFI only . The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 333415 ( size standard of 1 , 250 Employees ). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions . After review of the responses to this Sources Sought Notice / RFI , further RFIs and / or a solicitation or other announcements may be published . The Department of Veterans Affairs ( VA ) is seeking sources capable of providing pharmacy refrigerators equivalent to brand Helmer Scientific . CLIN DESCRIPTION QTY UOM 0001 Follett Refrigerator Model # REF20i - 4S - R0000G or equal 1 EA 0002 Follett Refrigerator Model # REF20i - 4S - R0000S or equal 1 EA 0003 Follett Refrigerator Model # FZR25i - 4S - RHT00S or equal 2 EA 0004 Follett Refrigerator Model # REF5P - 0R - 00 - 00 or equal 1 EA 0005 Follett Refrigerator Model # REF5P - 0R - KP - 00 or equal 1 EA SALIENT CHARACTERISTICS CLIN 0001 Follett Refrigerator Model # REF20i - 4S - R0000G or equal Quantity : 1EA Refrigerators must be medical grade with controlled temperatures . Must be an upright style refrigerator . Must be able to display temperature in Celsius or Fahrenheit . Must have a touchscreen with user interface that is password protected and provides advanced monitoring and information to ensure protection of stored product . Must have audible and visual alarms that include : power failure , high and low temperature alarms , door ajar , condenser temperature , and low battery alerts . Must have integral data as well as data logging via USB or other removable media to keep for performance records . Sound level must not exceed 40 dBA to avoid noise pollution in hospital environment . Must have at least / minimum of 19 . 7 cubic feet capacity to be able to hold a sufficient amount of pharmacy medications . Must have a minimum of 4 epoxy - coated shelves for durable and resistant shelving . Must be certified to NSF / ANSI 456 Vaccine Storage Standard . Must ENERGY STAR ® certified for efficient energy use . Must have a modular refrigeration system with a variable capacity compressor and microprocessor controller to control stable and consistent temperature throughout each cabinet with minimal fluctuation of  ± 1 C ( 1 . 8 F ) temperature . Must have a minimum of one right - hinged glass door with ADA compliant full - length handle . Must come with a seismic anchoring for safety and to resist the forces exerted by earthquakes . Must have a front - face turn air circulation to maintain consistent internal temperatures , reducing moisture buildup and promotion content preservation CLIN 0002 Follett Refrigerator Model # REF20i - 4S - R0000S or equal - Quantity : 1EA Refrigerators must be medical grade with controlled temperatures . Must be an upright style refrigerator . Must be able to display temperature in Celsius or Fahrenheit . Must have a touchscreen with user interface that is password protected and provides advanced monitoring and information to ensure protection of stored product . Must have audible and visual alarms that include : power failure , high and low temperature alarms , door ajar , condenser temperature , and low battery alerts . Must have Vaccines for Children ( VFC )- compliant freestanding touchscreen display data logger with Wi - Fi and Ethernet capability , while also having integral data as well as data logging downloadable via USB or other removable media to keep for performance records . Sound level must not exceed 40 dBA to avoid noise pollution in hospital environment . Must have at least / minimum of 19 . 7 cubic feet capacity to be able to hold a sufficient amount of pharmacy medications . Must have a minimum of 4 epoxy - coated shelves for durable and resistant shelving . Must be certified to NSF / ANSI 456 Vaccine Storage Standard . Must ENERGY STAR ® certified for efficient energy use . Must have a modular refrigeration system with a variable capacity compressor and microprocessor controller to control stable and consistent temperature throughout each cabinet with minimal fluctuation of  ± 1 C ( 1 . 8 F ) temperature . Must have a minimum of one right - hinged stainless - steel door with ADA compliant full - length handle . Must come with a seismic anchoring for safety and to resist the forces exerted by earthquakes . Must have a front - face turn air circulation to maintain consistent internal temperatures , reducing moisture buildup and promotion content preservation Must have ambient temperature and humidity sensor for use . CLIN 0003 Follett Refrigerator Model # FZR25i - 4S - RHT00S or equal - Quantity : 2EA Must be a medical grade freezer . Must have energy - efficient LED lights necessary for energy efficiency and maintaining a cooler temperature . Must have stainless steel cabinet to provide precise temperature control , providing high corrosion resistance , and hygiene , making for safe and cost - effective operations in hospitals . Must ENERGY STAR ® certified for efficient energy use . CLIN 0004 Follett Refrigerator Model # REF5P - 0R - 00 - 00 or equal - Quantity : 1EA Refrigerators must be medical grade with controlled temperatures . Must be an undercounter refrigerator that can fit below standard countertops . Must come with standard solid stainless - steel door . Must not have a keypad . CLIN 0005 Follett Refrigerator Model # REF5P - 0R - KP - 00 or equal - Quantity : 1EA Refrigerators must be medical grade with controlled temperatures . Must be an undercounter refrigerator that can fit below standard countertops . Must come with standard solid stainless - steel door . Must have a keypad The list of pharmacy refrigerator and freezer characteristics is intended to be descriptive , not restrictive , of the supplies / services that are required . If your company is interested and capable of providing the required supplies / services , please provide the information indicated below . Incomplete responses to the questions below this notice will not be accepted . Response to this notice should include company name , address , point of contact , size of business pursuant to the following questions : ( 1 ) Submit your capabilities statement illustrating how your organization can / cannot meet the SALIENT CHARACTERISTICS . For instances where your company cannot meet the SALIENT CHARACTERISTICS , please explain . For instances where your company can meet the SALIENT CHARACTERISTICS requirement ( s ), please show how your company meets / exceeds each requirement . ( 2 ) Please review the SALIENT CHARACTERISTICS and provide any additional feedback or suggestions . If none , please reply as N / A . ( 3 ) Please indicate the size status and representations of your business , such as but not limited to : Service - Disabled Veteran - Owned Small Business ( SDVOSB ), Veteran - Owned Small Business ( VOSB ), HUBZone , Woman Owned Small Business ( WOSB ), Large Business , etc . ( 4 ) Is your company considered small under the NAICS code identified in this RFI ? ( 5 ) Are you the manufacturer , authorized distributor , and / or can your company provide a solution to the required supplies / services described in the list of SALIENT CHARACTERISTICS ? ( 6 ) If you are a large business , do you have any designated / authorized distributors ? If so , please provide their company name , telephone , point of contact and size status ( if available ). ( 7 ) If you re a small business and you are an authorized distributor / reseller for the items identified above , do you alter ; assemble ; modify ; the items requested in any way ? If you do , state how and what is altered ; assembled ; modified . ( 8 ) Limitations on Subcontracting : How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR  § 125 . 6 ? ( 9 ) Are the items you are identifying / providing considered Commercial of the Shelf ( COTS ) items as defined in FAR Part 2 . 101 under commercial items ? ( 10 ) Non - Manufacturer Rule : If applicable , can you confirm your business complies with the Non - Manufacturer rule ? Specifically , does your company : Provide a product from a small business manufacturer or processor ? Not exceed 500 employees ? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied ? Take ownership or possession of the item ( s ) with its personnel , equipment or facilities in a manner consistent with industry practice ? ( 11 ) Please indicate whether your product conforms to the requirements of the Buy American Act ? ( 12 ) What is your lead time to deliver a single unit with all components ? Is there scale in lead time with greater quantities ? Please elaborate . ( 13 ) What is estimated life span of your solution ? What support / services does that entail ? ( 14 ) Does your proposed equipment have FDA clearance ? Please specify what FDA clearance ( s ) have been obtained . ( 15 ) Does your organization offer a leasing solution ? Please elaborate . ( 16 ) Does your company have a Federal Supply Schedule ( FSS ) GSA / NAC / SAC / BPA / NASA SEWP or any other Federal Government contract ? If so , please provide the contract number ( s ). ( 17 ) If you are an FSS GSA / NAC / SAC / BPA / NASA SEWP or any other Federal Government contract holder , are all the items / solutions you are providing information about available on your schedule / contract ? Please state if all or some items are available on the contract . ( 18 ) General pricing of your products / solution is encouraged . Pricing will be used for the purpose of market research only . It will not be used to evaluate for any type of award . ( 19 ) Please provide your SAM . gov Unique Entity ID / Cage Code number . Responses to this notice shall be submitted via email to Melissa . Ramirez8 @ va . gov . Telephone responses will not be accepted . Responses must be received no later than Wednesday , March 18th , 2026 by 10 : 00 AM Pacific Local Time . All responses to this Sources Sought / RFI will be used for planning purposes only . Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation . If further RFIs and / or a solicitation or other announcement is issued as a result of the information provided from this RFI , all interested parties must respond to the specific posting separately IAW the specifications of that announcement .

Arizona

2026-03-27