4520 -- OR Steam Coil Replacement

2026-11-03

Page 2 of 2 This is a Sources Sought notice only . This is not a request for quotes and no contract will be awarded from this announcement . The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice . Respondents will not be notified of the results of the evaluation . The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220 , 4520 ) with a size standard $ 19 Million . The Department of Veterans Affairs ( VA ), Network Contracting Office 1 ( NCO 1 ) is seeking to identify any vendor capable of providing OR Steam Coil Replacement at the West Haven , CT VAMC per the requirements below . Refer to the Performance Work Statement below for the requested requirement description . The standard shall be of quality ; meeting or exceeding those outlined in the Performance Work Statement . This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below . Vendors are being invited to submit information relative to their potential to fulfill this requirement , in the form of a capability response that addresses the specific requirement identified in this Sources Sought . Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base , for acquisition planning , size determination , and procurement strategy . Submission Instructions : Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10 am EST , February 16 , 2026 . All responses under this Sources Sought Notice must be emailed to sheena . carlyle @ va . gov . Telephone inquiries will not be accepted or acknowledged , and no feedback or evaluations will be provided to companies regarding their submissions . Interested parties should complete the attached Sources Sought Worksheet . Parties may submit additional information related to their capabilities , provided it contains all the requirements contained in the Sources Sought Worksheet . Responses to this Sources Sought shall not exceed 8 pages . In addition , all submissions should be provided electronically in a Microsoft Word or Adobe PDF format . SAM : Interested parties shall be register in the System for Award Management ( SAM ) as prescribed in FAR Clause 52 . 232 - 33 . SAM information can be obtained by accessing the internet at www . sam . gov or by calling 1 - 866 - 606 - 8220 . Interested parties not registered in SAM will be ineligible to receive a government contract , should a solicitation be issued resulting from this Sources Sought . VISTA : The VA utilizes VISTA to issue a purchase order and liquidate invoices . Failure to register in VISTA may result in exclusion from the issuance of a VA contract , should a solicitation be issued resulting from this Sources Sought . Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION : Company / Institute Name : _______________________________________________________ Address : ______________________________________________________________________ Phone Number : ________________________________________________________________ Point of Contact : _______________________________________________________________ E - mail Address : ________________________________________________________________ Unique Entity Identifier ( UEI ) #:  ___________________________________________________ CAGE Code : __________________________________________________________________ Other available contract vehicles ( GSA / FSS / NASA SEWP / ETC ): ________________________ _____________________________________________________________________________ _____________________________________________________________________________ SOCIO - ECONOMIC STATUS : VIP Verified SDVOSB : ( Y / N ) VIP Verified VOSB : ( Y / N ) 8 ( a ): ( Y / N ) HUBZone : ( Y / N ) Economically Disadvantaged Women - Owned Small Business : ( Y / N ) Women - Owned Small Business : ( Y / N ) Small Business : ( Y / N ) NOTE : Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise ( CVE ) verified in VetBiz Registry www . vetbiz . gov . BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE / MARKET RESEARCH , THIS REQUIREMENT MAY BE SET - ASIDE FOR SDVOSB , VOSB , SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION . CAPABILITY STATEMENT : Provide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement . The capabilities statement for this Sources Sought is not a Request for Quotation , Request for Proposal or Invitation for Bid , nor does it restrict the Government to an ultimate acquisition approach , but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS . Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement . This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government . The Government will not pay for information solicited . Respondents will not be notified of the results of the evaluation . ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK CENTER FOR LONGTERM CARE OR STEAM COIL REPLACEMENT VA CONNECTICUT HEALTHCARE SYSTEM ( VACHS ) VA MEDICAL CENTER WEST HAVEN 950 CAMPBELL AVENUE WEST HAVEN , CT 06516 BACKGROUND VA Connecticut Healthcare System requires the replacement of one steam coil in AHU 3 located in Building 1 Mechanical Room 4254 serving the Operating Room Suite . JUSTIFICATION Air Handling equipment serving the operating room suite has experienced a split coil and requires immediate replacement to maintain temperature and humidity requirements within the Operating Room , Sterile Storage , and support spaces . PLACE OF PERFORMANCE The Place of performance for this contract is VA Connecticut Healthcare System , West Haven VA Medical Center located at 950 Campbell Avenue , West Haven , CT 06516 . PERIOD OF PERFORMANCE The Contract Time Period of Performance will be 90 calendar days from Notice to Proceed ( NTP ) and includes service provider closeout . QUALIFICATIONS To be considered eligible for consideration , potential bidders shall have a field service representative located within 200 miles of the West Haven Campus of the VA Connecticut Healthcare System and have been trained by the Original Equipment Manufacturer ( OEM ) on the specific model of equipment that he / she is being asked to provide services for . The Contracting Officer and / or Contracting Officer s Representative ( COR ) specifically reserve the right to reject any of the Service Provider s personnel and refuse them permission to work on the equipment outlined herein , based upon credentials provided . Bidders shall be evaluated on past performance , technical capability , financial capability , and ability to expedite lead time of manufacturing , shipping , and installation of steam coil timeline . Bid breakdown shall include cost line item for expedited manufacturing and shipping and proposed schedule of installation . Local isolation will be supported by Facilities Management Service to ensure coordination with an expedited and anticipated installation of equipment . Bidders shall perform a mandatory pre - bid walkthrough at 8 : 30 a . m . on February 02 , 2026 , at VA Medical Center West Haven located at 950 Campbell Avenue , West Haven , CT 06516 . Meet at Building 15 and obtain a temporary badge and complete a sign - in sheet . SCOPE OF WORK The Service Provider shall furnish all labor , materials , equipment , tools , supervision , disposal , and all incidentals to complete work for the services described in this document . The service provider shall receive and work with the VA COR and designated POC . Work shall occur during regular business hours Monday Friday 8 : 00 a . m . 4 : 40 p . m . and as coordinated . No work shall be performed on Government Holidays unless an emergency status has been indicated by the Contracting Officer . US Federal Holidays : New Year s Day Martin Luther King Jr . Day President s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Veterans Day Thanksgiving Day Christmas Day Description of Services : The project will include but not be limited to the following : Service provider shall schedule and coordinate all work with the VA COR , Utilities Supervisor , and Chief Maintenance & Operations . All LOTO request and procedures shall be in compliance with the VA Connecticut Healthcare System Medical Center Policy 138 - 075 . Coordinate all placement and removal of Lock Out Tag Out devices for any energy source with the VA COR / Maintenance & Operations . Obtain hot work permit through VACHS Safety Office as required . Protect all equipment in place during replacement activities . Service provider shall replace steam coil in Trane AHU Model MCCB025UA0D0UB with Serial Number K08C35068 : Turn of ABB drive ( 1AH3 - 1 - SF3 ) and place lock on drive . Close supply ball valve above the unit and place a lock . Close supply gate valve located under the ductwork by the unfired boiler . Place chain and lock . Close two condensate return valves located in front of the unit by the coil door and place locks . Close actuator on Metasys energy management system . Verify no voltage then disconnect all electrical connections in front of the panel of the coil . Loosen unions and remove all obstructive piping from the front of the panel of the coil ; actuators and steam piping . Remove old coil and furnish new face end bypass coil . Replace piping and tighten unions . Furnish any additional associated piping and fittings as required to complete this work . Furnish and install new piping insulation as required . Reconnect all electrical wiring and put panel back in place . Open actuator on Metasys energy management system . Remove all locks and open the two supply valves . Remove all locks and open the two return valves . Remove lock from and turn on ABB drive ( 1AH3 - 1 - SF3 ). Check for leaks and perform start up of system to confirm operation . Replace associated piping insulation and incidentals required to perform this work . Coordinate with VA COR , FMS Operations & Maintenance Supervisor for Johnson Controls , Inc . support to disconnect and reconnect controls . The cost to perform disconnect and reconnection of controls is not included in this contract . Service provider shall perform start up and acceptance testing . Facilities Management Service shall designate a staff member to witness acceptance testing of all piping , pumps , and completed work upon completion . Service provider shall clean up work area and all debris . SUBMITTALS / DELIVERABLES : Service provider shall furnish all submittal item documentation with final dispositions and final documentation report with all tests , photos , and work completed within 10 business days following completion of work . Minimum warranty of one year on all parts , labor , workmanship , and equipment shall be furnished . SPECIAL INSTRUCTIONS All service provider personnel , sub - service providers and representatives visiting VA sites will be required to sign in upon arrival at Building 15 and / or retain a temporary VA badge . Each visiting individual be required to enter their name , their company s name , VA project title , reason for visit , and the times of arrival and departure . Arrangements for after normal hour working site visits must be made in advance and during normal working hours . General : The Contracting Officer reserves the right to terminate any services , without payment for services completed , if such services are not needed or are not being adequately completed . Approved Plans and Permits : Prior to the start of work , submit to VA copies of all required permits . Site Visits : Day to day project administration will be performed by the COR . Periodic reviews , tests , and other field observation by the Government are not to be interpreted as superintendence nor as resulting in any approval of the service provider s apparent progress toward meeting the Government s objectives ; but are intended to discover any information that the Contracting Officer may be able to call to the service provider s attention to prevent costly misdirection of effort . The service provider shall remain responsible for constructing , operating , and maintaining the site in full accordance if the requirements of this solicitation . The service provider shall provide VA with a copy of all inspection reports for inspections conducted by local , regional , and state code authorities from the start of construction through issuance of the certificate of occupancy or completion . The service provider shall develop and provide to the VA the following : Safety Plan : The service provider shall produce work in accordance with the latest editions of all applicable DVA guidelines ( e . g . Construction Standards , Master Specifications , Standard Details , Special Design Criteria to meet Hospital Joint Commission ( JCAHO ) requirements ), NFPA , Federal and State codes pertinent to the project scope . All applicable personnel on site are required to obtain an Occupational Safety and Health Administration ( OSHA ) 10 hour construction certification , and the site competent person for the service provider must obtain an OSHA 30 hour construction certification . Per VA Directive 1805 , smoking vaping , and smokeless tobacco are prohibited on the grounds of VA facilities , including in vehicles . This Directive applies to all Service providers and their employees . No photography of VA premises is allowed without written permission of the contracting officer . Patients and staff are not to be photographed at any time . Prior to commencing work onsite , all Service providers and provider personnel shall furnish proof of receipt of required Tuberculosis testing in compliance with VHA Directive 1131 ( 5 ), dated June 04 , 2021 . Parking for Service provider and its employees shall be in designated areas only . Service provider to coordinate with COR . The Service provider shall confine all operations ( including storage of materials ) on government premises to areas authorized or approved by the VA Contracting Officer . The Service provider shall hold and save the government , its officers , and agents , free and harmless from liability of any nature occasioned by the Service provider s performance . Working space and space available for storing materials shall be as determined by the COR . Workers are subject to the rules of the Medical Center applicable to their conduct . Execute work in such a manner as to reduce impacts with work being done by others . Billing : Provide COR with a report or statement of work completed and include statements with request for payment . Statement should include service completed and the date each service item was completed . Labor charges shall be billed hourly , and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle , upon receipt of the service report . Safety Codes / Certification / Licensing : Environmental abatement work , if necessary , is to be performed by Service provider under supervision and monitoring for the VA by a Certified Industrial Hygienist . The Service provider shall comply with all codes as described above , as well as codes customarily applied in VA construction jobs such as NFPA fire code , OSHA , VA Design Guides , etc . Labs used by the service provider shall be licensed as required by any applicable governing agencies , and their certifications and licenses shall be included in the reports . Travel : Service provider and / or subservice providers will travel from their place of business to the West Haven VAMC of the VA Connecticut Healthcare System . NARA Records Management Requirements The following standard items relate to records generated in executing this contract : Citations to pertinent laws , codes and regulations such as 44 U . S . C . Chapter 21 , 29 , 31 , and 33 ; Freedom of Information Act ( 5 U . S . C . 552 ); Privacy Act ( 5 U . S . C . 552a ); 36 CFR Part 1222 and Part 1228 . Contractor shall treat all deliverables under the contract as the property of the U . S . Government for which the Government Agency shall have unlimited rights to use , dispose of , or disclose such data contained therein as it determines to be in the public interest . Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and / or Government records . Contractor shall not retain , use , sell , or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act . The Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract . The Government Agency owns the rights to all data / records produced as part of this contract . The Government Agency owns the rights to all electronic information ( electronic data , electronic information systems , electronic databases , etc .) and all supporting documentation created as part of this contract . The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data . The Contractor agrees to comply with Federal and Agency records management policies , including those policies associated with the safeguarding of records covered by the Privacy Act of 1974 . These policies include the preservation of all records created or received regardless of format [ paper , electronic , etc .] or mode of transmission [ e - mail , fax , etc .] or state of completion [ draft , final , etc .]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer . The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records , including all forms of mutilation . Willful and unlawful destruction , damage , or alienation of Federal records is subject to the fines and penalties imposed by 18 U . S . C . 2701 . Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules . The Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship ( sub - contractor ) in support of this contract requiring the disclosure of information , documentary material and / or records generated under or relating to this contract . The Contractor ( and any sub - contractor ) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information .

Connecticut

2026-03-27