6515 -- Sources Sought - OR Surgical Lights

2026-11-03

Statement of Work ( SOW ) Project : Urgent Replacement of Surgical Lights Location : VA New Jersey Health Care System , East Orange , NJ Delivery & Installation : ARO 60 Days Background Four operating rooms are currently out of service due to non - operational surgical lights . These lights are critical for performing surgical procedures safely and effectively . The existing lights are very old , and the paint on the arms and mounts is cracked and flaking , creating a significant infection control risk . Infection Control has already identified this as a major issue , as the deteriorating condition of the equipment compromises patient safety and sterile environments . Because of this , surgical cases that would normally be performed in - house are being sent to Community Care , resulting in delays in treatment , increased costs , and potential negative impacts on patient outcomes . Immediate replacement of these surgical lights is essential to restore full operating room functionality and maintain compliance with infection control standards . 1 . Scope of Work The vendor shall : Deinstall existing surgical lights in Operating Rooms ( ORs ) 1 , 2 , 5 & 6 . Install new surgical lights as specified below . Provide all necessary labor , tools , and materials for installation . Ensure proper disposal of old equipment and packaging ( white glove delivery and trash removal to on - site bin included ). 2 . Brand Name or Equal Brand Name : Hillrom TruLight 5500 Surgical Light System Equal Products : Must meet or exceed the salient characteristics listed below . 3 . Salient Characteristics - MADE IN AMERICA Lighting System : Dual lamphead configuration for optimal illumination ; LED technology with high - intensity surgical lighting with a minimal lifetime of at least 40 , 000 hours ; Light field diameter of up to 28cm adjustable , minimal color rendering index of 96 , dept of illumination at least 130cm Sterile disposable handle cover ; Shadow reduction and uniform light distribution . Control & Mounting : Integrated wall control panel for easy operation . Double - arm mounting system for flexibility and positioning . Wall mounting kit included . Durability & Compliance : Designed for continuous use in surgical environments . Compliant with medical electrical equipment standards ( IEC 60601 or equivalent ). Minimum 5 - year warranty on LED elements . Installation Requirements : Vendor responsible for attaching equipment to the exiting mounting systems . Low - voltage connection for wall controls included . Vendor is responsible for removal of existing Surgical Lights Electrical work beyond low - voltage and structural modifications are not included in vendor scope . 4 . Additional Services Installation Labor : Includes assembly , setup , and functional testing of lights . On - site training for staff on basic operation . 5 . Deliverables Fully operational surgical lighting system in ORs 1 , 2 , 5 & 6 . Documentation of installation and warranty . Removal of old lights and packaging waste . 6 . Timeline It is critical to be able to deliver and install lights for at least 2 of the surgical rooms within 4 weeks of the award and complete the remaining 2 rooms within 12 weeks of Award .

New Jersey

2026-04-29