6525 -- FY26 : AlignRT DoseRT Therapy CT Scanner

2026-11-03

Sources Sought Notice DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY . This is not a solicitation for bids , proposals , proposal abstracts , or quotations . The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to fulfill a potential requirement . The responses received from interested contractors will assist the Government in determining the appropriate acquisition method . The Department of Veterans Affairs ( VA ), Network Contracting Office ( NCO ) 8 , is conducting market research to identify potential sources which can provide the following supplies in support of the Bay Pines , VA Health Care System . As part of efforts to expand Radiation Oncology , this system must be compatible with the Varian TrueBeam linear accelerator . It must have interoperability with Varian Linacs via MMI in order to interface directly for auto beam hold capabilities , send to couch features , auto patient import and more . Â The Miami VAMC is currently using the VisionRT s Surface Guided Radiation Therapy ( SGRT ) in one vault and seeking to add another system to better serve the Veteran population . The video module of the system shall allow for a multi - angle , real - time view of the patient ' s overall alignment relative to their reference position during setup and monitoring by using an outline of the reference surface and a live video stream of the patient . The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources who can provide a Brand Name or Equal system to AlignRT Surface Guided Radiation Therapy ( SGRT ) system . Functions to be performed : Surface Guided Radiation Therapy ( SGRT ) system that allows real - time tracking of patients before and during radiation therapy . Functions must use contact - free techniques to track patients skin surfaces with sub - millimetric accuracy ranging below 0 . 5mm in all six degrees of freedom . Ensures radiation is only delivered when patients are correctly positioned . System must ensure accurate and reproductible patient setup and monitoring during dose delivery . System must have the ability to automatically pause treatment due to expected and unexpected patient adjustments made during dose delivery and treatment . Shall be compatible with Varian TrueBeam Linear Accelerator : Shall be completely integrated with Varian TrueBeam Linear Accelerator through MMI interface for GATING ( Beam Hold ) and applying directly 6DOF ( Degrees of Freedom ) couch shifts to the linac in case of patient motion , assuring the safe and accurate delivery of radiation . System shall be able to perform the following therapies and examinations : DIBH ( Deep Inspiration Breath Hold ) General Breast SRS ( Stereotactic Radiosurgery ) SBRT ( Stereotactic Body Radiation Therapy ) Head and Neck Breath Hold SBRT Sarcoma Prostate Software and Interfacing Requirements : Shall be compatible with Varian TrueBeam Linear Accelerator : Shall be able to be completely integrated with Varian TrueBeam Linear Accelerator through MMI interface for GATING ( Beam Hold ) and applying directly 6DOF ( Degrees of Freedom ) couch shifts to the linac in case of patient motion , assuring the safe and accurate delivery of radiation . Shall include HD camera unit . Shall utilize a minimum of three ( 3 ) mounted HD camera units to allow image capture from any combination of the three ( 3 ) camera units . Shall include workstation : Workstation shall be at the treatment console in sync with a monitor , keyboard , and mouse in the treatment room . Shall include patient tracking software . Standard and Gated image acquisition ( for Beam on Hold ) Region of Interest selection and propagation , i . e ., selection of skin in face open mask , excluding non - reflective surfaces Image manipulation tools for better image contrast visualization Image Registration ( Fusion of actual image and reference CT / TPS image ) SSD ( Source to Skin Distance ) verification especially for 3D plans for every treatment field Calculation and display of couch shifts and new couch coordinates Real Time Surveillance and display of 6 DOF ( Degrees of Freedom ) shifts : 3 Translations and 3 Rotations Automatic Motion Detection , and ability to put the beam on hold , then resume the treatment safely after new couch shifts are applied . Shall include DICOM import and export modules . The DICOM RT import module must allow contours extracted from CT and TPS ( Treatment planning System ) to be imported into system as Reference Data or Baseline Data . The DICOM RT export module must allow couch shifts report to be exported to the patient e - Chart in ARIA ( Treatment Management System , residing in a single Varian Database ) Shall include calibration plate . Flat plate with regular pattern of known dimensions to enable the precise calibration of the system cameras . Shall include PSU for HD camera . To install HD Power supplies using two M8 expansion bolts . Shall include portable device to allow for remote control of key functions . To include 3 Remote Control Units to allow the control of key functions of system software through a Remote - Control Receiver and interface cable . Must include advanced optical set - up and verification of system . Must include 3 - camera units using a projector and image sensor to create a 3D surface model of the area of interest by projecting a red light containing a speckle pattern on your skin . The speckle pattern allows the system to reference thousands of points on the skin , acting as virtual tattoos . Must have System accuracy in patient positioning before and during treatment to allows Radiation Oncology to deliver advanced treatment options such as High Dose Single Fraction SRS ( using open mask for claustrophobic patients ), and SBRT treatments necessitating high accuracy and precision in positioning and Patient Motion Monitoring during treatment . Easy Patient Identification : Must include a software Treatment room Pack that uses ( Infra - Red ) face recognition system or equal to add an additional safety layer for patient identification . No gray market or remanufactured items will be acceptable . Vendor shall be an Original Equipment Manufacturer ( OEM ), authorized dealer , authorized distributor , or authorized reseller for the proposed equipment / system , verified by an authorization letter or other documents from the OEM . Potential candidates having the capabilities necessary to provide the above stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via e - mail to Timothy Felix at timothy . felix @ va . gov no later than April 9 , 2026 , at 1 : 00PM ( EST ). No telephone inquiries will be accepted . RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION : Company name , address , SAM Unique Entity Identifier and business size ; point of contact name , phone number , and e - mail address ; whether services are presently offered on a current GSA Federal Supply Schedule contract . NAICS Code 334510 , Size Standard : 1 , 250 employees is applicable to determine business size standard . Any questions or concerns may also be directed via email to Timothy Felix at timothy . felix @ va . gov Disclaimer and Important Notes : This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response . The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate . The Government will treat any information received as proprietary and will not share such information with other companies . Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization ' s qualifications to perform the work . Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted . The Government may or may not issue a solicitation as a result of this announcement . There is no solicitation available at this time .

Florida

2026-05-09