6540 -- Optical Tilt Exam Chairs

2026-11-03

Page 7 of 13 Page 1 of DESCRIPTION Agency : The Department of Veterans Affairs , Facility : Atlanta , Georgia VA Medical Center Location : 1670 Clairmont Road , Decatur , GA 30033 Opthalmology Service Line Brand Name Only Requirement The Brand Name Manufacturer is Haig Street / Reliance The solicitation is issued as a Service - Disabled Veteran Owned Small Business Set - Aside Requirement : New ; no existing contract . Contract Type : Firm Fixed Price ( FFP ). The combined synopsis solicitation is set aside for SDVOSB participation only . Note : Interested offerors must maintain an active registration in both SAM . gov and https :// vetbiz . va . gov to be considered for the Award . Interested quoters are asked to provide their company s Unique Identity Identifier ( UEI ). The associated North American Industrial Classification System ( NAICS ) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing with a small business size standard of 800 employees . The FSC / PSC is 6540 , Ophthalmic Instruments , Equipment and Supplies . NOTES : Background : The Ophthalmology Department s requirement is for twenty ( 20 ) new manufacture only , Brand Name Only , Reliance FX920 patient chairs with 8 wheelchair glides . The existing Ophthalmology Department s chairs have reached end of life and need to be replaced . Brand Name Only : The Ophthalmology Department s requirement is specifically for Brand Name Only , with the Brand Name being Haig Street / Reliance . Each manufacturer of Optical Tilt Exam Chairs maintains a proprietary integration between the chair and the instrument stand . In this specific case , the Atlanta VA Medical Center currently owns the Reliance IC7900 Instrument Stands ; no other manufacturers Optical Tilt Exam Chairs are compatible . Removal of Existing Chairs : The existing chairs must be moved by the contractor to the Atlanta VA Warehouse ; the Atlanta VA Warehouse staff will receive and process the return . Disposal of Packing Materials : The contractor will be responsible for disposal of all packing materials , to include and not limited to , wooden crates , corrugated boxes , foam inserts , bubble wrap , plastic bags ; heavy duty tape . The contractor is authorized to dispose of all packing materials using either one of the available Atlanta VA dumpsters or using the installers dumpster . The contractor shall not leave any wooden crates or other packing materials at the installation location . Trade - In : There is no available trade - in for the existing chairs . B . 2 PRICE / COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES / SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 20 . 00 EA __________________ __________________ BRAND NAME ONLY : Brand Name Manufacturer : Reliance Brand Name Description : Reliance FX - 920 Full Power Tilt Examination Chair ( P / N 092052 ) Brand Name Part Number : P / N 092052 Salient Characteristics : Tech Specs Base : 22 5 / 16 ", width 24 1 / 2 ". Two base heights . High : 24 3 / 4 " lowered and 35 3 / 8 " raised . Low : 22 1 / 4 " lowered and 30 3 / 4 " raised . Depth upright ( excluding headrest ): 41 "; Reclined : 57 ". Seat : 20 " wide by 15 " deep . Distance between armrests : 19 1 / 2 ". Shipping weight : 370lbs . Standard electrical : 110 volts , 60 / 50 Hz , 6 . 3 amperes . Optional electrical : 230 volts , 50 Hz , 4 . 0 amperes Must be Compatible with : Reliance IC7900 Instrument Stands Salient Characteristics : Tech Specs Height to console : 36 . Height to pole top : 71 . Base : 21x 21 . Shipping weight : 292 lbs . Electrical ( Standard UL Listed ), 120 volts , 50 / 60 Hz , 10 . 0 amperes . Optional : 200 - 240 volts , 50 / 60 Hz , 6 . 3 amperes . 00002 20 . 00 EA __________________ __________________ BRAND NAME ONLY : Brand Name Manufacturer : Reliance Brand Name Description : Reliance FX - 920 Exam Chair 3 - Year Extended Warranty ( P / N FX920 3Y EW ) ( 04 . 01 . 25 ) Brand Name Part Number : P / N FX920 3Y EW 04 . 01 . 25 0003 1 . 00 EA __________________ __________________ INSTALLATION Haag - Streit Installation : Remove existing chairs and install new chairs GRAND TOTAL __________________ B . 3 DELIVERY SCHEDULE All actions are required to be completed within 60 days of the effective date of the contract . ITEM NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE 0001 Atlanta VA Medical Center 1670 Clairmont Road , Decatur , GA 30033 . 20 . 00 0002 Atlanta VA Medical Center 1670 Clairmont Road , Decatur , GA 30033 . 20 . 00 0003 Atlanta VA Medical Center 1670 Clairmont Road , Decatur , GA 30033 1 . 00 The full text of FAR provisions or clauses may be accessed electronically at http :// acquisition . gov / comp / far / index . html . 52 . 252 - 1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ( FEB 1998 ) This solicitation incorporates one or more solicitation provisions by reference , with the same force and effect as if they were given in full text . Upon request , the Contracting Officer will make their full text available . The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer . In lieu of submitting the full text of those provisions , the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer . Also , the full text of a solicitation provision may be accessed electronically at this / these addresses : http :// www . acquisition . gov / far / index . html http :// www . va . gov / oal / library / vaar / FAR Title Date 52 . 204 - 7 SYSTEM FOR AWARD MANAGEMENT Oct 2018 52 . 204 - 16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING Aug 2020 52 . 204 - 24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT ( Nov 2021 ) 52 . 212 - 1 INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS Nov 2021 52 . 212 - 2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Nov 2021 52 . 212 - 3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERICAL ITEMS ( NOV 2021 ) The Offeror shall complete only paragraph ( b ) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management ( SAM ) accessed through https :// www . sam . gov . If the Offeror has not completed the annual representations and certifications electronically , the Offeror shall complete only paragraphs ( c ) through ( v )) of this provision . ( b )( 1 ) Annual Representations and Certifications . Any changes provided by the Offeror in paragraph ( b )( 2 ) of this provision do not automatically change the representations and certifications in SAM . ( 2 ) The offeror has completed the annual representations and certifications electronically in SAM accessed through http :// www . sam . gov . After reviewing SAM information , the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52 . 212 - 3 , Offeror Representations and Certifications -- Commercial Products and Commercial Services , have been entered or updated in the last 12 months , are current , accurate , complete , and applicable to this solicitation ( including the business size standard applicable to the NAICS code referenced for this solicitation ), at the time this offer is submitted and are incorporated in this offer by reference ( see FAR 4 . 1201 ), except for paragraphs . [ Offeror to identify the applicable paragraphs at ( c ) through ( v ) of this provision that the offeror has completed for the purposes of this solicitation only , if any . These amended representation ( s ) and / or certification ( s ) are also incorporated in this offer and are current , accurate , and complete as of the date of this offer . Any changes provided by the offeror are applicable to this solicitation only , and do not result in an update to the representations and certifications posted electronically on SAM .] ( End of Provision ) Page 8 of 13 Page 1 of The following Commercial Items clauses apply to this acquisition : 52 . 252 - 2 CLAUSES INCORPORATED BY REFERENCE ( FEB 1998 ) This contract incorporates one or more clauses by reference , with the same force and effect as if they were given in full text . Upon request , the Contracting Officer will make their full text available . Also , the full text of a clause may be accessed electronically at this / these address ( es ): http :// www . acquisition . gov / far / index . html http :// www . va . gov / oal / library / vaar / FAR Title Date 52 . 204 - 13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE Oct 2018 52 . 204 - 18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE Aug 2020 52 . 209 - 6 PROTECTING THE GOVERNMENT ' S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED , SUSPENDED , OR PROPOSED FOR DEBARMENT Nov 2021 52 . 212 - 4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS Dec 2022 52 . 212 - 5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS Mar 2023 52 . 222 - 3 CONVICT LABOR Jun 2003 52 . 222 - 19 CHILD LABOR COOPERATION WITH AUTHORITIES AND REMIDIES Dec 2022 52 . 222 - 36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES Jun 2020 52 . 222 - 50 COMBATING TRAFFICKING IN PERSONS Nov 2021 52 . 222 - 54 EMPLOYMENT ELIGIBILITY VERIFICATION May 2022 52 . 223 - 18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING Jun 2020 52 . 225 - 1 BUY AMERICAN - SUPPLIES Oct 2022 52 . 225 - 13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES Feb 2021 52 . 232 - 33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT Oct 2018 52 . 232 - 40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS Mar 2023 852 . 212 - 71 GRAY MARKET AND COUNTERFEIT ITEMS Feb 2023 852 . 212 - 72 GRAY MARKET AND COUNTERFEIT ITEMS ( DEVIATION ) Feb 2023 852 . 219 - 73 VA NOTICE OF TOTAL SET - ASIDE FOR CERTIFIED SERVICE - DISABLED VETERAN - OWNED SMALL BUSINESSES ( DEVIATION ) Jan 2023 Page 12 of 13 Page 1 of VAAR 852 . 203 - 70 COMMERCIAL ADVERTISING ( MAY 2018 ) The bidder or offeror agrees that if a contract is awarded to him / her , as a result of this solicitation , he / she will not advertise the award of the contract in his / her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product , project or commercial line of endeavor . ( End of Clause ) VAAR 852 . 211 - 70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS ( NOV 2018 ) The Contractor shall follow standard commercial practices to furnish manual ( s ), handbook ( s ) or brochure ( s ) containing operation , installation , and maintenance instructions , including pictures or illustrations , schematics , and complete repair / test guides , as necessary , for technical medical equipment and devices , and / or other technical and mechanical equipment provided per all CLIN s . The manuals , handbooks or brochures shall be provided in hard copy , soft copy or with electronic access instructions , consistent with standard industry practices for the equipment or device . Where applicable , the manuals , handbooks or brochures will include electrical data and connection diagrams for all utilities . The documentation shall also contain a complete list of all replaceable parts showing part number , name , and quantity required . ( End of Clause ) VAAR 852 . 232 - 72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS ( NOV 2018 ) Definitions . As used in this clause Contract financing payment has the meaning given in FAR 32 . 001 . Designated agency office has the meaning given in 5 CFR 1315 . 2 ( m ). Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph ( c ) of this clause . Facsimile , email , and scanned documents are not acceptable electronic forms for submission of payment requests . Invoice payment has the meaning given in FAR 32 . 001 . Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract . Electronic payment requests . Except as provided in paragraph ( e ) of this clause , the contractor shall submit payment requests in electronic form . Purchases paid with a Government - wide commercial purchase card are considered to be an electronic transaction for purposes of this rule , and therefore no additional electronic invoice submission is required . Data transmission . A contractor must ensure that the data transmission method and format are through one of the following : VA s Electronic Invoice Presentment and Payment System . ( See Web site at http :// www . fsc . va . gov / einvoice . asp .) Any system that conforms to the X12 electronic data interchange ( EDI ) formats established by the Accredited Standards Center ( ASC ) and chartered by the American National Standards Institute ( ANSI ). The X12 EDI Web site ( http :// www . x12 . org ) includes additional information on EDI 810 and 811 formats . Invoice requirements . Invoices shall comply with FAR 32 . 905 . Exceptions . If , based on one of the circumstances below , the contracting officer directs that payment requests be made by mail , the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office . Submission of payment requests by mail may be required for : Awards made to foreign vendors for work performed outside the United States ; Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information ; Contracts awarded by contracting officers in the conduct of emergency operations , such as responses to national emergencies ; Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin , Texas ; or Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above . ( End of Clause ) VAAR 852 . 246 - 71 REJECTED GOODS ( OCT 2018 ) Supplies and equipment . Rejected goods will be held subject to Contractor s order for not more than 15 days , after which the rejected merchandise will be returned to the Contractor ' s address at the Contractor s risk and expense . Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor . Perishable supplies . The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection . Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities . Supplies not removed within the allowed time may be destroyed . The Department of Veterans Affairs will not be responsible for , nor pay for , products rejected . The Contractor will be liable for costs incident to examination of rejected products . ( End of Clause ) Page 13 of 13 Instruction to Offerors All quoters shall submit your Quotes no later than Thursday , December 18 , 2025 at 10 : 00AM ( EST ), via email to joseph . locke @ va . gov . Please place in ATTENTION : Optical Tilt Exam Chairs in the subject line of your email . All offers must include the solicitation number . Late submissions shall be treated in accordance with the solicitation provision at FAR 52 . 212 - 1 ( f ). Evaluation Approach . The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13 . 106 - 2 ( b ) ( 3 ), where quotations will be compared to one another to determine which provides the best benefit to the Government . The Government reserves the right to consider a quotation other than the lowest price that provides an additional benefit ( s ). Quotations may exceed the minimum requirements of the solicitation . The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so . Each response must meet the minimum requirements of the solicitation . The Government is not requesting or accepting alternate quotations . Evaluation Factors : The evaluation will consider the following : Technical Approach : The offeror s quotation must clearly detail how all line items meet or exceed all stated salient characteristics . The offeror must be an authorized reseller ; shall provide evidence / documentation supporting they are authorized to resell / distribute / install / maintain / service all hardware / equipment & software without any loss to warranty coverage . The offeror s quotation must identify the country of origin . Price : The Government will add the price of all Line Items to get a total overall price . This price will be what is used for the comparison . Any questions or concerns regarding this solicitation should be forwarded in writing via e - mail to the Point of Contact listed below . Point of Contact Joseph Locke Contracting Officer Network Contracting Office 7 joseph . locke @ va . gov

Georgia

2026-04-29