6640 -- Live Cell Imaging and Analysis System

2026-11-03

SOURCES SOUGHT NOTICE Live Cell Imaging and Analysis System William S . Middleton Memorial Veterans Hospital 2500 Overlook Terrace , Madison , WI 53705 2286 Notice Type : Sources Sought / Market Research NAICS : 334516 Analytical Laboratory Instrument Manufacturing PSC : 6640 Laboratory Equipment and Supplies Response Due : April 15 , 2026 , 17 : 00 CST Submission Email : Erica . Grimslid @ va . gov Point of Contact : Erica Grimslid , Contracting Officer 1 . PURPOSE This is a Sources Sought Notice for market research only . The Department of Veterans Affairs ( VA ), William S . Middleton Memorial Veterans Hospital ( Madison , WI ), is conducting market research to identify qualified sources capable of providing a benchtop , plate - based live cell imaging and analysis system that meets the minimum technical requirements listed in Section 4 . This notice is not a solicitation and does not commit the Government to issuing a solicitation or making an award . No reimbursement will be provided for responses to this notice . 2 . BACKGROUND The Research Service at the William S . Middleton VAMC requires a modern live cell imaging and analysis system to support ongoing and future biomedical research , including long term cell culture studies , phenotypic characterization , and drug response assays . Current imaging capabilities do not support continuous , automated live cell monitoring under physiologically controlled conditions , limiting the ability to perform time resolved , quantitative cell based experiments . Acquisition of a new system will significantly enhance research infrastructure , improve data quality and reproducibility , and advance the facility s mission of supporting high quality translational and preclinical research . 3 . SCOPE This requirement is for the procurement of one ( 1 ) complete live cell imaging and analysis system , including : All necessary hardware and optical components System control and analysis software Accessories , environmental modules , and required installation items Delivery and setup at the Madison VAMC Operational qualification and validation ( as applicable ) On site user training and initial support The system will be installed within a single VA research laboratory located at 2500 Overlook Terrace , Madison , WI . 4 . MINIMUM SALIENT CHARACTERISTICS Vendors must provide detailed responses demonstrating how their system meets or exceeds each of the following requirements : a . Must be a benchtop , plate based live cell imaging system capable of long term culture and imaging of adherent and suspension cells . b . Must support continuous , non invasive live cell monitoring inside a controlled environment with temperature , CO , and humidity control suitable for mammalian cell culture . c . Must accommodate standard SBS format microplates , including 6 , 12 , 24 , 48 , and 96 well plates . d . Must provide label free imaging ( e . g ., phase contrast or equivalent ) to assess cell morphology , confluence , and growth over time . e . Must support fluorescence imaging with at least two fluorescent channels plus transmitted light , compatible with commonly used biological fluorophores . f . Must enable automated , time lapse image acquisition across multiple wells and plates without user intervention once the run has started . g . Must include integrated software for automated analysis , including cell confluence , proliferation , morphology , and other basic phenotypic measurements . h . Must support real time or near real time visualization and allow export of raw images and quantitative data in standard formats suitable for downstream analysis . i . Must minimize phototoxicity and photobleaching through low light imaging modes and optimized acquisition strategies suitable for long term experimentation . j . Must allow unattended operation for multiple days to weeks with reliable environmental and operational stability . 5 . RESPONSE REQUIREMENTS Interested vendors should submit a Capability Statement ( recommended 10 pages or less ) addressing the following : Company information : Legal business name UEI and CAGE code Business size and socio economic status under NAICS 334516 Confirmation of SAM . gov registration Technical response : Detailed , point by point explanation of how the proposed system meets or exceeds all salient characteristics ( Section 4 ). Product literature , specifications , or user guides supporting compliance . Delivery and installation capability : Standard lead time Installation and training availability Warranty and service options Past performance : At least two recent installations of similar imaging systems ( if available ). Country of Origin ( COO ): Required for BAA / TAA compliance assessment . Rough Order of Magnitude ( ROM ) pricing : Non binding estimate for planning purposes . 6 . SUBMISSION DETAILS Responses must be submitted by email to : Erica . Grimslid @ va . gov Subject line : Sources Sought Live Cell Imaging System [ Company Name ] Responses are due no later than April 15 , 2026 , at 17 : 00 CST . Late submissions may not be reviewed . 7 . DISCLAIMER This Sources Sought Notice is issued solely for information and planning purposes . It does not constitute a solicitation and shall not be construed as an obligation or commitment by the Department of Veterans Affairs . No contract will be awarded from this notice , and no solicitation exists at this time .

Wisconsin

2026-05-06