7290 -- 626 - 26 - 2 - 4313 - 0042 - TVHS Nashville Dish Machine Replacement

2026-11-03

Sources Sought Notice Sources Sought Notice Page 33 of 33 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 33 DESCRIPTION On behalf of the Tennessee Valley Healthcare System Nashville VA Medical Center , Network Contracting Office ( NCO ) 9 is issuing this sources sought notice ( SSN ) as a means of conducting market research to identify parties having an interest in , and the resources to support , this requirement for a Hobart commercial dishwasher model CL66 - BAS + BUILDUP with disposer and dish tables to include removal , disposal , and installation of old dishwasher . Please see complete table below . The result of this market research will contribute to determining the method of procurement . The applicable North American Industry Classification System ( NAICS ) code assigned to this procurement is 333310 . THERE IS NO SOLICITATION AT THIS TIME . This request for capability information does not constitute a request for bids , proposals , or quotes ; submission of any information in response to this market survey is purely voluntary ; and the government assumes no financial responsibility for any costs incurred . If your organization has the potential capacity to perform these services , please provide the following information : Organization name , address , point of contact , email address , web site address , and telephone number . Business size : small , small disadvantaged , woman - owned , Hub Zone , serviced - disabled veteran - owned small business ( SDVOSB ), veteran owned small business ( VOSB ), large business , etc . Business type under NAICS 333310 , which contains a size standard of 1 , 000 Employees , Commercial And Government Entity ( CAGE ) Code and Unique Entity Identification ( UEI ) Number . Under which NAICS code does your company usually provide the requirements described in the Performance Work Statement ( PWS ) - Please provide rationale for your answer if different from NAICS 333310 . Tailored capability statements addressing the particulars of this effort , with appropriate documentation supporting claims of organizational , and staff capability . Please provide the following information as an attachment to your response : Identify any other companies owned ( wholly or in - part ) by the owners of this business who provide goods or services under the same or a related NAICS codes . Identify any other companies owned ( wholly or in - part ) by the owners of this business who provide goods or services that are registered under the same or a related NAICS code with the Center for Veterans Enterprise ( CVE ); Provide the certification type ( SDVOSB / VOSB ), Federal Identification Number , and state of incorporation for each . Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non - majority owner ? Yes ___No ___ If yes , please identify which companies are considering a Joint Venture and the ownership of each company . Response to this SSN shall not exceed 10 pages and should include all of the fore - mentioned information . In addition , all submissions should be provided electronically in a Microsoft Word or Adobe Portable Document Format ( PDF ). The government will evaluate market information to ascertain potential market capacity to : Provide services consistent in scope and scale with those described in this notice and otherwise anticipated . Secure and apply the full range of corporate financial , human capital , and technical resources required to successfully perform similar requirements . Implement a successful plan that includes : compliance with program schedules ; cost containment ; meeting and tracking performance . Provide services under a firm - fixed - price contract . NOTE : Respondent claiming SDVOSB and VOSB status shall be registered at U . S . Small Business Administration ( SBA ) website https :// veterans . certify . sba . gov / . Based on the responses to this SSN / market research , this requirement may be set - aside for SDVOSBs , VOSBs , small businesses , procured through full and open competition , or sole sourced . Submission Instructions : Interested parties who consider themselves qualified to perform the services are invited to submit a response to this SSN by 08 : 00 CDT , February 9 , 2026 . All responses under this SSN must be emailed to Phon . phasavath @ va . gov . Telephone inquiries will not be accepted or acknowledged , and no feedback or evaluations will be provided to companies regarding their submissions . SAM : Interested parties shall be registered in the System for Award Management ( SAM ) as prescribed in FAR Clause 52 . 232 - 33 . SAM information can be obtained by accessing the internet at www . sam . gov or by calling 1 - 866 - 606 - 8220 . Disclaimer and Important Notes . This notice does not obligate the government to award a contract or otherwise pay for the information provided in response to this SSN . The government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate . Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization s qualifications to perform the work . Respondents are advised that the government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted . After a review of the responses received , a pre - solicitation synopsis and solicitation may be published in Federal Business Opportunities ( FBO ). However , responses to this notice shall not be considered adequate responses to a solicitation . Confidentiality . No proprietary , classified , confidential , or sensitive information should be included in your response . The government reserves the right to use any non - proprietary technical information in any resultant solicitation ( s ). See attached SOW for more details on the requirement . STATEMENT OF WORK GENERAL INFORMATION Tennessee Valley Healthcare System Nashville Campus Dish Machine Replacement Scope of Work : The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work ( SOW ), except as may otherwise be specified . Work covered under the scope of this project consists of furnishing all materials , labor , equipment , supervision , and transportation to remove the existing dish machine and dish tables at the Tennessee Valley Healthcare System ( TVHS ) Nashville Campus , prepare the site for a new conveyor - style dish machine , and install all new equipment . This project also includes the installation of a soiled dish table with pre - rinse faucets and disposer unit , as well as a clean dish roller table . Removal and disposal of the old equipment will be the responsibility of the contractor and cannot be left at the VA facility . All contractor installed equipment will be covered by a warranty which includes parts , labor , and travel time for a minimum of one year after start - up . The kitchen is located at building 1 , room D - 101 , first floor Nashville Campus , 1310 24th Avenue South , Nashville , TN 37212 . Performance Period : The contractor shall complete the work required under this SOW in 90 calendar days or less from date of award , unless otherwise directed by the Contracting Officer ( CO ). If the contractor proposes an earlier completion date , and the Government accepts the contractor s proposal , the contractor s proposed completion date shall prevail . B . CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kickoff meeting or has advised the contractor that a kickoff meeting is waived . C . GENERAL REQUIREMENTS Furnish all materials , labor , equipment , supervision , and transportation to remove a flight type dish machine and dish tables within Nutrition and Food Services ( NFS ) kitchen at the TVHS Nashville campus , prepare the site for a new conveyor type dish machine , provide , and install all new equipment . Removal and disposal of old equipment will be the responsibility of the contractor and cannot be left at the VA facility . The warranty shall include parts , labor , and travel for all equipment for a minimum of one year after start - up . Clean up of the area after the completion of the installation will also be completed by the contractor . After removal of the current equipment and prior to the installation of the new equipment , TVHS requires a 10 - business day pause to repair floor tiles in the area that the machine is located . The contractor will visit the job site to verify all existing conditions and dimensions and the extent of work involved with the VA Engineering Service representative . Visits to the site may be made by appointment only , during regular business hours , with the NFS Supervisory Dietitian ( Food Operations ), Seth Troyer . The contractor will schedule all equipment deliveries and work with the management of Nutrition and Food Services ( Seth Troyer , Adam Zimmerman , Cornelia Brown ) and TVHS Engineering Service to ensure that workflow within NFS is not disrupted . All work shall be scheduled so there is no impact to patient services . The contractor will train all kitchen staff members on the appropriate use of the new equipment . All work shall be inspected during installation and at final completion by the VA technical representative . A . All applicable safety regulations shall be observed during all work of this contract . The VA Safety Officer shall have full authority to see that the contractor obeys all safety rules and regulations relative to the fulfillment of this contract . Where a written milestone deliverable is required in draft form , the VA will complete their review of the draft deliverable within 10 business days from the date of receipt . The contractor shall have 10 business days to deliver the final deliverable from date of receipt of the Government s comments . If for any reason any written milestone deliverable cannot be reviewed by the COR and delivered back to the contractor within the scheduled time frame , the COR is required to explain why in writing to the CO , including a firm commitment of when the work shall be completed . If deliverable cannot be delivered within the scheduled time frame , compensation may be due to the contractor . D . SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables : The contractor shall provide the specific deliverables described below within the performance period stated in Section A . 3 of this SOW . Task One : The contractor will perform a site visit to verify all existing conditions and dimensions and the extent of work involved with the TVHS Engineering team . The contractor shall provide a detailed work plan and briefing for the VA project team , which presents the contractor ' s plan for completing the contract . The contractor ' s plan shall be responsive with this SOW and describe , in further detail , the approach to be used for each aspect of the contract as defined in the technical proposal . Deliverable One : A detailed work plan and briefing . Task Two : The contractor will remove the existing flight type dish machine , clean and soiled dish tables , and waste collector . Disposal of the old equipment will be the responsibility of the contractor . The old equipment cannot be left at the facility . Deliverable Two : Remove and dispose of old equipment . Task Three : Contractor will provide , receive , uncrate , and install a new dish machine , clean and soiled dish tables , and disposal unit in accordance with the salient characteristic documents . All deliveries and work performed will be scheduled in advance with the TVHS NFS administrative and Engineering teams . Deliverable Three : Install new equipment . SCHEDULE FOR DELIVERABLES 1 . The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified . 2 . Unless otherwise specified , the number of draft copies and the number of final copies shall be the same . 3 . If for any reason any deliverable cannot be delivered within the scheduled time frame , the contractor is required to explain why in writing to the CO , including a firm commitment of when the work shall be completed . If deliverable cannot be delivered within the scheduled time frame , compensation may be taken from the contractor . 4 . If for any reason any cannot be delivered within the scheduled time frame , the contractor is required to explain why in writing to the CO , including a firm commitment of when the work shall be completed . This notice to the CO shall cite the reasons for the delay , and the impact on the overall project . The CO will then review the facts and issue a response , in accordance with applicable regulations . If deliverable cannot be delivered within the scheduled time frame , compensation may be taken from the contractor . 5 . Hours of Work : The Contractor shall provide services during the facility hours of operation , except for the following federal holidays set by law ( 5 U . S . C . Â § 6103 ), or as approved by the Ordering Contracting Officer . The following are recognized United States ( US ) federal holidays : New Year s Day : January 1st Martin Luther King , Jr . s Birthday President s Day Memorial Day Juneteenth Independence Day Independence Day : July 4th Labor Day Columbus Day Veteran s Day : November 11th Thanksgiving Day Christmas Day : December 25th Note : If the established date falls on a Sunday , then the succeeding Monday is observed ; if the date falls on a Saturday , the preceding Friday is observed . G . CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written modifications to the contract by the CO . A copy of each modification will be kept in a project folder along with all other products of the project . Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor . H . REPORTING REQUIREMENTS 1 . The contractor shall provide the COR with monthly written progress reports ( if applicable ). These are due to the COR by the second workday following the end of each calendar month , throughout the project ' s duration . The COR is required to provide monthly progress reports to the Contracting Officer by the fifth workday of the new calendar month . 2 . The progress report shall cover all work completed during the preceding month and shall present the work to be accomplished during the subsequent month . This report shall also identify any problems that arose , along with a statement explaining how the problem was resolved . This report shall also identify any problems that have arisen but have not been completely resolved , with an explanation . I . TRAVEL NA J . GOVERNMENT RESPONSIBILITIES NA K . CONTRACTOR EXPERIENCE REQUIREMENTS The contractor must inform the VHA COR when personnel are removed from the contract for any reason . If a key person becomes unavailable to complete the contract , proposed substitutions of key personnel shall be made to the COR and CO . L . CONFIDENTIALITY AND NONDISCLOSURE It is agreed that : 1 . The preliminary and final deliverables , and all associated working papers , application source code , and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract , are the exclusive property of the U . S . Government and shall be submitted to the CO at the conclusion of the contract . 2 . The CO will be the sole authorized official to release , verbally or in writing , any data , draft deliverables , final deliverables , or any other written or printed materials pertaining to this contract . No information shall be released by the contractor . Any request for information relating to this contract , presented to the contractor , shall be submitted to the CO for response . 3 . Press releases , marketing material , or any other printed or electronic documentation related to this project , shall not be publicized without the written approval of the CO .

Tennessee

2026-05-15