7510 -- Document Scanners

2026-11-03

Good day , SDVOSB s , VOSB s , SB s This Sources Sought is issued solely for informational and planning purposes only . It does not constitute the issuance of a solicitation or a promise to issue a solicitation in the future . The purpose of this notice is to conduct market research and obtain information from qualified SDVOSB businesses . This is not a request for bids , quotes , offers , or proposals . The responses to this announcement will assist in determining the socio - economic status such as a SDVOSB set - aside if feasible . If insufficient SDVOSB responses are received to establish the basis for setting this requirement aside for SDVOSB s , the requirement may be solicited as a VOSB or a SB set aside in which case all interested parties responding shall be eligible to compete . Please direct reply in the affirmative via email if you are interested and can provide the required service / product for this requirement . Please provide your capability statement , I will accept responses for this Sources Sought until the 30th of April , 2026 at 14 : 00 , thanks . STATEMENT OF NEED GENERAL : C . W . Bill Young ( Bay Pines ) VAHCS 10000 Bay Pines Blvd , Bay Pines , Florida 33744 , has a requirement for the Business Office Service , Medical Records Scanning section to increase productivity and relieve a scanning backlog . BACKGROUND : The C . W . Bill Young has a requirement to reduce scanning backlog ( Action Item ) PURPOSE : Scanners will connect to VA Workstations and connects to VA VISTA software to accommodate the scanning of patient medical records .. These records include Community care exams , other VA s medical records , and are a crucial component in delivering patient care . SCOPE : C . W . Bill Young ( Bay Pines ) is requesting contractors provide brand name or equal equipment that meets or exceed the physical , functional and performance of the listed salient characteristics in this section . The equipment feature is essential to the technical requirements to meet the need of the government . PHYSICAL CHARACTERISTICS : Equipment must have the physical characteristics to enable the government to perform the capabilities : RICOH fi - 8950 : ADF ( Automatic Document Feeder )/ Manual Feed , Duplex Scanning Speed ( A4 Landscape )( Color / Grayscale / Monochrome ) Simplex : 150 ppm ( 200 / 300 dpi ) Duplex : 300 ipm ( 200 / 300 dpi ) Scanning Speed ( A4 Portrait )( Color / Grayscale / Monochrome ) Simplex : 115 ppm ( 200 / 300 dpi ) Simplex : 115 ppm ( 200 / 300 dpi ) Image Sensor Type CIS x 2 ( front x 1 , back x 1 ) Light Source RGB LED x 4 ( front x 2 , back x 2 ) Optical Resolution 600 dpi Output Resolution ( Color / Grayscale / Monochrome ) 50 to 600 dpi ( adjustable by 1 dpi increments ), 1 , 200 dpi ( driver ) Output Format Color : 24 - bit , Grayscale : 8 - bit , Monochrome : 1 - bit Background Colors White / Black ( selectable ) Document Size Max 304 . 8 x 431 . 8 mm Document Size Min 48 x 70 mm FUNCTIONAL AND PERFORMANCE CHARACTERISTICS : Equipment must provide the functional and performance capability as listed above in section in above . SOFTWARE : N / A TRAINING : Government will not require additional training . WARRANTY OF EQUIPMENT : Government requirement for standard manufacturer industry warranty term . Government does not accept extended warranty , which requires advance payment . DELIVERY SCHEDULE : All items to be delivered after receipt of purchase order PLACE OF Delivery C . W . Bill Young ( Bay Pines ) VAHCS 10000 Bay Pines Blvd , Bay Pines , Florida 33744 ,

Florida

2026-05-01