7E20 -- Short Range Paging System Maintenance & Support ( VA - 26 - 00047264 )

2026-11-03

See attached document : PD Final 4 - 2 rfi version . Sources Sought Notice Sources Sought Notice Page 3 of 3 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of SUBJECT * Short Range Paging System Maintenance & Support ( VA - 26 - 00047264 ) GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE * 07724 SOLICITATION NUMBER * 36C10B26Q0313 RESPONSE DATE / TIME / ZONE 04 - 13 - 2026 11 : 59pm EASTERN TIME , NEW YORK , USA ARCHIVE 15 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET - ASIDE SDVOSBC PRODUCT SERVICE CODE * 7E20 NAICS CODE * 541519 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724 POINT OF CONTACT * Contract Specialist Joseph Ciano joseph . ciano @ va . gov ( 848 ) 377 - 5151 PLACE OF PERFORMANCE ADDRESS POSTAL CODE COUNTRY ADDITIONAL INFORMATION AGENCY S URL URL DESCRIPTION AGENCY CONTACT S EMAIL ADDRESS EMAIL DESCRIPTION DESCRIPTION Department of Veterans Affairs ( VA ) Veterans Health Administration C . W . Bill Young Paging System Maintenance Renewal Request for Information Introduction This Request for Information ( RFI ) is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the government as to the ultimate acquisition approach . In accordance with Revolutionary Federal Acquisition Regulation Overhaul ( RFO ) 15 . 101 ( c ), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract . The government does not intend to award a contract on the basis of the RFI or otherwise pay for the information requested and responses will be treated as information only and not as a proposal . The purpose of this RFI is to identify qualified vendors , who are able to meet the Department of Veterans Affairs ( VA ), Veterans Health Administration ( VHA ) purchase of maintenance support for C . W . Bill Young Department of Veterans Affairs medical Center in house Paging System . This RFI constitutes neither a Invitation for Bid , Request for Task Execution Plan ( TEP ), Request for Quote , Request for Proposal ( RFP ), nor a guarantee that one will be issued by the Government in the future ; furthermore , it does not commit the Government to contract for any services described herein . Any contract / order that might be awarded based on information received or derived from this market research will be the outcome of the competitive process . The purpose of this RFI is to obtain market information on capable sources of supply , industry best practices , and input specific to the information provided . The Government is not responsible for any cost incurred by industry in furnishing this information . All costs associated with responding to this RFI will be solely at the interested vendor ' s expense . Not responding to this RFI does not preclude participation in any future RFP , if any is issued . Any information submitted by respondents to this RFI is strictly voluntary . All submissions will become Government property and will not be returned . Interested vendors are responsible for adequately marking proprietary , restricted or competition sensitive information contained in their response . Interested parties are responsible for adequately marking proprietary , restricted , or competition sensitive information contained in their response . Any Service - Disabled Veteran - owned small businesses ( SDVOSBs ) or Veteran - owned small businesses ( VOSBs ) responding to this RFI must include their intent and ability to meet set - aside requirements for performance of this effort in accordance with the Department of Veterans Affairs ( VA ) Acquisition Regulation ( VAAR ) 852 . 219 - 73 , VA Notice of Total Set - Aside for Certified SDVOSB or 852 . 219 - 74 , VA Notice of Total Set - Aside for Certified VOSB ; specifically the requirement for at least 51 % of the cost of manufacturing or 51 % of the services be performed by yourself and / or other eligible / verified SDVOSB / VOSB concerns ; and be listed in the Small Business Administration certification database at the time of submission . It is requested that all companies interested in participating in this effort please note their interest and provide indication of their respective capabilities to perform the effort described in the paragraphs below . Any information submitted by respondents to this RFI notice is strictly voluntary . All submissions become Government property and will not be returned . VA reserves the right to not respond to any , all , or select responses or materials submitted . All requirements identified herein are subject to change at any time . The North American Industry Classification System ( NAICS ) for this requirement is 541519 , Other Computer Related Services ; the small business size standard for this NAICS is $ 34 million dollars . Requirement : The Department of Veterans Affairs ( VA ) is conducting a market survey for the purchase of maintenance support for C . W . Bill Young Department of Veterans Affairs medical Center in house Paging System . The Contractor shall during the annual review , update the paging system hardware on servers and designated workstations . The Contractor shall review the hardware configuration , system logs , and error reports , and provide a findings report to the designated Emergency Management office at Bay Pines VA HCS . The Contractor shall also assess the redundancy operations of the paging system hardware and report all findings to the designated Emergency Management office . The Contractor shall review the paging system hardware configuration , logs , and error reports , assess the redundancy operations of the paging system hardware . The Contractor shall provide an annual system report to the designated Emergency Management Office detailing all findings . The Contractor shall review the paging system and provide a component list and drawing of the block diagram and connections of the paging system components within the first 30 days of contract award . The Contractor shall provide an updated component list and block diagram drawing within 15 days following any addition , removal , connection , or disconnection of paging system components . The Contractor shall provide detailed recommendations for maintenance updates / upgrades . The Contractor shall ensure continuous paging system operation , including maintaining redundancy of system component connections , data synchronization ( configuration files , logs , and data ), and full backup and recovery capabilities for the redundant system . The Contractor shall furnish all necessary parts , tools , hardware , and materials required to perform inspection , support , maintenance , and repair activities . Deliverable : Annual Systems Report Component List and Drawing The vendor will provide and maintain a web - based reporting solution for the local VA EM to notify vendor and document issues , obtain resolutions and generate reports for the paging system throughout the contract period . The Contractor shall provide critical hardware and software upgrades within one business day of release after testing and staging and non - critical hardware and software upgrades within one month of release after testing and stating also ensuring all system documentation is current . The Contractor shall perform onsite visits to ensure the proper operation of the components , training , and system performance and provide 24 / 7 telephone technical support for emergency troubleshooting as required . Immediate restoration of any down system must be provided along with the aid of on - site VA personnel . Restoration of the service within four hours of service affecting defective VA facility hardware and software components along with the aid of on - site VA personnel . RFI Response Instructions NOTE : The capability package must be clear , concise , and complete . VA is under no obligation to provide feedback to the company , or to contact the company for clarification of any information submitted in response to this RFI . Provide the following information : Provide Company Information : Company Name CAGE / UEI Number under which the company is registered in SAM . gov Company Address Point of contact name Telephone number Email address For small business concerns , indicate whether at least 50 percent of the total amount paid by the Government will be paid to firms that are similarly situated . Company Business Size and Status for NAICS ( 541511 ). Brief summary describing your company s technical approach to meeting the requirements , to include ; Does the draft Product Description ( PD ) provide sufficient detail to describe the technical and functional requirements that encompass the requirement ? If NO , please provide your technical and functional comments / recommendations / questions on elements of the draft outline that may contribute to a more accurate proposal submission and efficient , cost - effective effort . Your company s intent and ability to meet the set aside requirement in accordance with VAAR 852 . 219 - 73 . ( NOV 2020 ) ( DEVIATION ) VA Notice of Total SDVOSB and 13 CFR Â § 125 . 6 , which states the contractor will not pay more than 50 percent of the amount paid by the Government to it to firms that are not SDVOSBs . Provide a statement regarding your socioeconomic status ( including business type ( s )/ certifications ( s ) such as SDB , 8 ( a ), HUBZone , SDVOSB , WOSB , etc .). If a small business , clearly identify what socioeconomic category you are recommending for this effort . If a small business , are you able to comply with FAR 52 . 219 - 6 and 52 . 219 - 14 in execution of this effort ? Are you able to comply with subcontracting limitations in 13 CFR 125 . 6 in execution of this effort ? Responses to this RFI shall be submitted electronically by 11 : 59pm Eastern Standard Time , April 13 , 2026 , through NASA SEWP . Note : Please do not wait until the last minute to submit your responses . To avoid submission of late responses , we recommend the transmission of your response file 24 hours prior to the required response due date and time . Â Please be advised that timeliness is determined by the date and time an Offeror s response is received by the Government not when an Offeror attempted transmission . Offerors are encouraged to review and ensure that sufficient bandwidth is available on their end of the transmission . All responsible sources may submit a response in accordance with the following : No more than 20 pages ( excluding transmittal page ) VA will not be able to grant any extensions to this RFI . See attached document : PD - Draft .

New Jersey

2026-04-29