9310 -- Reprographic Printing Paper

2026-11-03

THIS REQUEST FOR INFORMATION ( RFI ) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES . THIS IS NOT A SOLICITATION . SUBMISSION OF INFORMATION ABOUT PRICING , DELIVERY , THE MARKET , AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH ( IAW ) FAR 15 . 201 ( e ). DISCLAIMER This RFI is issued solely for information and planning purposes and does not constitute a solicitation . All information received in response to this RFI that is marked as proprietary will be handled accordingly . IAW FAR 15 . 201 ( e ), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract . Responders are solely responsible for all expenses associated with responding to this RFI . SOURCES SOUGHT / RFI DESCRIPTION This is NOT a solicitation announcement . This is a Sources Sought Notice / RFI only . The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 322230 ( size standard of 750 Employees ). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions . After review of the responses to this Sources Sought Notice / RFI , further RFIs and / or a solicitation or other announcements may be published . The Department of Veterans Affairs ( VA ) is seeking sources capable of providing Reprographic Printing Paper equivalent to brand Hammermill . CLIN DESCRIPTION QTY UOM 0001 Hammermill Premium Laser Paper Part # HAM104604 or equal 5760 RM 0002 Hammermill Premium Color Copy Cover Part # HAM120023 or equal 4608 RM 0003 Hammermill Premium Laser Print Paper Part # HAM104620 or equal 2880 RM 0004 Hammermill Great White Recycled Copy Paper Part # HAM86700 or equal 960 RM STATEMENT OF WORK General : VA Greater Los Angeles Healthcare System located at 11301 Wilshire Blvd , Los Angeles CA , 90073 has a requirement for replacement Reprographic Printing Paper equivalent to the Hammermill , to support the service reproduction center within the medical facility and Community - Based outpatient Clinics ( CBOC ) locations . The required materials will be used to create a variety of pamphlets , brochures , books , business cards as well as to create posters , flyers , and book binding . Scope : VA GLA Healthcare System is looking to purchase Reprographic Printing Paper to fulfill the printing needs of the facility . The contractor is required to provide brand name or equal equipment that meets or exceed the physical , functional , and performance of the listed salient characteristics in this section . Requirements / Salient Characteristics : CLIN 0001 Hammermill Premium Laser Paper Part # HAM104604 or equal Quantity : 5760RM Must come with 18 pallets equaling 5 , 760 reams . Must be standard letter size of 8 . 5 " Ã — 11 ". Must be ultra smooth and laser optimized with a basis weight of 24 lbs to reduce show - through on duplex brochures / pamphlets and supports crisp color graphics in patient - facing prints . Must have a brightness of greater than or equal to 98 ( U . S .) for high contrast and clear clinical charts / brand elements , improving perceived quality . Must have a standard letter size of 8 . 5 " Ã — 11 " minimizing tray changes / misfeeds . Must be acid - free to support long - term storage of VA materials without yellowing . Must have controlled moisture / curl to ensure reliable high - volume production with minimal jams / rework . CLIN 0002 Hammermill Premium Color Copy Cover Part # HAM120023 or equal Quantity : 4608RM Must come with 14 pallets equaling 4 , 608 reams . Must be standard letter size of 8 . 5 " Ã — 11 ". Must have a cover weight of 80 lbs ( 216 gsm ) to provide stiffness and durability for booklet covers , business cards , and heavy brochures through finishing / mailing . Must have an extra - smooth surface to support high - fidelity color / toner blending and clean solids for professional covers / posters . Must have a brightness level greater than or equal to 100 ( U . S .) to maximize color pop and legibility for graphics - rich materials . Must be able to run on digital color copiers / laser printers to ensure production on existing devices ; no specialty press required . Must be acid - free to extend life of bound / admin materials stored on site . CLIN 0003 Hammermill Premium Laser Print Paper Part # HAM104620 or equal Quantity : 2880RM Must come with 9 pallets equaling 2 , 880 reams . Must have a sheet size of 11 " Ã — 17 " required for posters , spread layouts , imposition / folding , and signage . Must be ultra - smooth with a 24lbs basis weight for duplex tabloid jobs need opacity and toner adhesion to prevent show - through and ensure crisp color detail . Must have a brightness level greater than or equal to 98 ( U . S .) to maintain professional visual quality for large - format pieces . Must be acid - free with controlled curl / moisture for larger sheets demand , stable feeding , and flatness for finishing . CLIN 0004 Hammermill Great White Recycled Copy Paper Part # HAM86700 or equal Quantity : 960RM Must come with 3 pallets equaling 960 reams . Must be standard letter size 8 . 5 " Ã — 11 ". Must have a recycled content of 30 % PCW to meet VA sustainability goals while maintaining office - grade performance . Must have a 20lb basis weight for cost - effective everyday forms / memos and adequate stiffness for routine B / W prints . Must have a brightness level greater than or equal to 92 ( U . S .) to ensure legible contrast for standard office usage . Must be acid - free with dependable feeding to prevent yellowing and minimize jams in high - volume devices . Period of Performance : 10 Months ARO Place of Performance : VA Greater Los Angeles Healthcare System 11301 Wilshire Blvd . Los Angeles , CA 90073 Delivery Schedule The contractor is required to coordinate delivery with designated station POC . Items are not to be shipped all at once and shall only be shipped on a quarterly basis . The list of Reprographic Printing Paper characteristics is intended to be descriptive , not restrictive , of the supplies / services that are required . If your company is interested and capable of providing the required supplies / services , please provide the information indicated below . Incomplete responses to the questions below this notice will not be accepted . Response to this notice should include company name , address , point of contact , size of business pursuant to the following questions : ( 1 ) Submit your capabilities statement illustrating how your organization can / cannot meet the SOW . For instances where your company cannot meet the SOW , please explain . For instances where your company can meet the SOW requirement ( s ), please show how your company meets / exceeds each requirement . ( 2 ) Please review the SOW and provide any additional feedback or suggestions . If none , please reply as N / A . ( 3 ) Please indicate the size status and representations of your business , such as but not limited to : Service - Disabled Veteran - Owned Small Business ( SDVOSB ), Veteran - Owned Small Business ( VOSB ), HUBZone , Woman Owned Small Business ( WOSB ), Large Business , etc . ( 4 ) Is your company considered small under the NAICS code identified in this RFI ? ( 5 ) Are you the manufacturer , authorized distributor , and / or can your company provide a solution to the required supplies / services described in the list of SOW ? ( 6 ) If you are a large business , do you have any designated / authorized distributors ? If so , please provide their company name , telephone , point of contact and size status ( if available ). ( 7 ) If you re a small business and you are an authorized distributor / reseller for the items identified above , do you alter ; assemble ; modify ; the items requested in any way ? If you do , state how and what is altered ; assembled ; modified . ( 8 ) Limitations on Subcontracting : How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR Â § 125 . 6 ? ( 9 ) Are the items you are identifying / providing considered Commercial of the Shelf ( COTS ) items as defined in FAR Part 2 . 101 under commercial items ? ( 10 ) Non - Manufacturer Rule : If applicable , can you confirm your business complies with the Non - Manufacturer rule ? Specifically , does your company : Provide a product from a small business manufacturer or processor ? Not exceed 500 employees ? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied ? Take ownership or possession of the item ( s ) with its personnel , equipment or facilities in a manner consistent with industry practice ? ( 11 ) Please indicate whether your product conforms to the requirements of the Buy American Act ? ( 12 ) What is your lead time to deliver a single unit with all components ? Is there scale in lead time with greater quantities ? Please elaborate . ( 13 ) What is estimated life span of your solution ? What support / services does that entail ? ( 14 ) Does your proposed equipment have FDA clearance ? Please specify what FDA clearance ( s ) have been obtained . ( 15 ) Does your organization offer a leasing solution ? Please elaborate . ( 16 ) Does your company have a Federal Supply Schedule ( FSS ) GSA / NAC / SAC / BPA / NASA SEWP or any other Federal Government contract ? If so , please provide the contract number ( s ). ( 17 ) If you are an FSS GSA / NAC / SAC / BPA / NASA SEWP or any other Federal Government contract holder , are all the items / solutions you are providing information about available on your schedule / contract ? Please state if all or some items are available on the contract . ( 18 ) General pricing of your products / solution is encouraged . Pricing will be used for the purpose of market research only . It will not be used to evaluate for any type of award . ( 19 ) Please provide your SAM . gov Unique Entity ID / Cage Code number . Responses to this notice shall be submitted via email to Melissa . Ramirez8 @ va . gov . Telephone responses will not be accepted . Responses must be received no later than Monday , February 23rd , 2026 by 10 : 00 AM Pacific Local Time . All responses to this Sources Sought / RFI will be used for planning purposes only . Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation . If further RFIs and / or a solicitation or other announcement is issued as a result of the information provided from this RFI , all interested parties must respond to the specific posting separately IAW the specifications of that announcement .

Arizona

2026-03-27