Air Charter Services

2026-11-03

1 . 1 . 3 Purpose The University of Maine System acting on behalf of University of Maine ( UMaine ) seeks to engage qualified parters to support athletic team air charters . The University of Maine ( UMaine ), located in Orono , Maine , is seeking qualifications from experienced and FAA - certified air charter service providers capable of delivering safe , reliable , and cost - efficient transportation for UMaine Athletics . This RFQ is intended to pre - qualify vendors for upcoming athletic seasons and to establish a list of approved carriers who may be offered future travel assignments . UMaine Athletics requires a range of aircraft sizes to accommodate teams of varying roster sizes , staff configurations , equipment needs , and travel distances . Vendors must demonstrate the ability to provide multiple aircraft options and meet NCAA travel timelines , safety expectations , and operational reliability requirements . The University is seeking the following services to support the University . Respondents that qualify will be the University ’ s preferred Contractor ( s ) to provide services listed . As part of the qualification , the contractors awarded will be required to sign a contract for five ( 5 ) year with the option for an additional five ( 5 ) year renewal . All campuses in the University of Maine System must be afforded the use of this solution , with all the same terms and conditions applicable to the various University locations . This document provides instructions for submitting responses , the procedure and criteria by which the Respondent ( s ) will be selected , and the contractual terms which will govern the relationship between the University and the awarded Respondent ( s ). 1 . 1 . 4 Specifications / Scope of Work The selected provider ( s ) will supply on - demand air charter services for UMaine athletic programs . Services must include : • Charter flights for men ’ s and women ’ s teams across all varsity sports . • Operate from Bangor International Airport ( BGR ) for UMaine and for other campuses Portland International Jetport . • Provide aircraft availability during peak NCAA travel periods . • Support single - trip charters , multi - stop itineraries , and round - trip charters . • Provide flight planning , operations , ground handling , and logistics coordination . • Baggage and sports equipment transport , including oversized athletic gear . • Support last - minute schedule changes due to weather or competition adjustments . • Deliver pre - flight aircraft positioning without hidden repositioning fees . • Provide 24 / 7 dispatch and customer service support . • Ensure punctual performance with documented on - time reliability metrics . • Meet nutritional , hydration , and medical supply requirements for athletes if requested . • Ability to support the following aircraft category requirements : o Small Aircraft ( 20 - 40 Seats ) o Medium Aircraft ( 40 – 80 Seats ) o Large Aircraft ( 80 – 150 + Seats )

Maine

2026-05-01