ANNUAL AUDIT SERVICES

2026-11-03

Each year the County ’ s financials must be audited by audit firm authorized to conduct government audits and listed on the NM State Auditor ’ s list of approved audit firms . The successful firm will develop an audit report to be made to the Eddy County Board of County Commissioners for approval with any applicable findings , recommendations and determination regarding whether the County is operating satisfactorily on a fiscal level , and pursuant to the NM State Auditor Rule for the current fiscal year . The Contractor shall prepare the financial statements and conduct a financial and compliance audit of the general - purpose financial statements and the combining , individual funds , and account group financial statements of Eddy County for the fiscal year ending June 30 , 2026 . Contractor will prepare the schedules for compliance with the single audit and federal single audit . Such audit shall be conducted in accordance with auditing standards generally accepted in the United States of America and with applicable government auditing standards and requirements for contracting and conducting governmental audits ( 2 . 2 . 2 NMAC ). The Auditor and the County shall conduct an “ entrance ” conference no later than August 20 , 2026 . Successful contractor will also be responsible for conducting audit for the Eddy County Regional Emergency Dispatch Authority ( REDA ). Costs associated with auditing REDA shall NOT be included in response to this RFP . After award , a separate audit contract will be negotiated , endorsed and paid directly through REDA . It is encouraged that any prior experience with auditing entities similar to REDA be included in the proposal . Delivery of the draft Audited Financial Statements to Eddy County and REDA for final review and approval shall be made no later than November 20 , 2026 . Copies may be delivered by email and shall be considered draft until approved by Eddy County and REDA . The Auditor will also provide an “ exit conference ” with the County no later than November 24 , 2026 . The exist conference will be held with the Finance Director , County Manager , 2 Commissioners , a representative from the Treasurer ’ s office and REDA . Delivery of the final Audited Financial Statements to Eddy County , REDA , and the State Auditor ’ s Office shall be made by the Contractor no later than December 1 , 2026 . Once approved by the State Auditor ’ s Office , the Auditor shall present the Audited Financial Statements to the Board of County Commissioners at one of their regularly scheduled public meetings . After presentation to the County Commission , the Auditor shall provide copies to the County of all working papers requested by the County . Additionally , the Auditor shall retain copies of all working papers and reports for a period of 5 years after the report is issued . Five ( 5 ) copies of the Audited Financial Statements will be provided to Eddy County ; such copies shall be in final form and shall be bound and properly organized . A digital copy must be provided to the Finance Director at the time the hard copies are provided through email or thumb drive .

New Mexico

2026-05-02