Annual Contract for Elections Printed Forms and Envelopes

2026-11-03

The purpose of this contract is to purchase forms and envelopes required by the Secretary of State, to deliver Absentee Ballots when a voter request to vote by mail, in accordance with the Texas Election Code. The forms and envelopes used for absentee ballots and other election-related mailings vary in size and language.CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.Total bid cost must be fully inclusive, encompassing all charges related to shipping, delivery, installation, and any other costs to be incurred by Tarrant County. Failure to include all applicable costs in the original bid may result in rejection of the bid or disqualification from consideration. No additional or unexpected charges will be accepted after award.Any requirement by the bidder to sign or accept additional legal agreements, terms, or conditions outside of those expressly referenced in the Purchase Order or procurement documents—may result in rejection of the bid or disqualification from consideration.Vendor must accept a purchase order as the method of payment.Solicitation includes unconditional 30-day cancellation clause available to both parties.Terms in solicitation and vendor response take precedence over any agreements between County and Vendor.

Texas

2026-07-24