Audio Visual Equipment and Installation Services

2026-11-03

Rowan University invites proposals from qualified vendors to provide audio and video equipment , installation , programming services , and engineering / design services for all campus locations . It is the University ' s intent to award a contract to multiple vendors . This award methodology is necessary to ensure that product and service availability is sufficient for the University ’ s current and future needs . For more information about Rowan University , please visit the institution ’ s website at https :// www . rowan . edu /. I . SCOPE OF WORK A . The University is looking to contract with a vendor / vendors to provide the following : 1 . Audio & Video Equipment 2 . Installation Services 3 . Programming Services 4 . Engineering / Design Services 5 . General AV Maintenance Services B . The contract award will be partly based on fixed - percentage discounts on a core listing of fourteen ( 14 ) manufacturers with corresponding sub - categories ( see Proposal Page of this RFP for details ). 1 . The fixed - percentage discounts list will serve as the basis for evaluating pricing for this RFP and is designed to encompass fundamental items the University has historically purchased . The list of manufacturers and sub - categories is not meant to be exclusive or exhaustive , and the University may purchase items from manufacturers not included on this list at a negotiated cost with the awarded vendor . NOTE : Minimum discounts must meet or exceed Higher Education Program special pricing per each manufacturer . 2 . Vendors have the opportunity to add value to their proposals by including fixed - percentage discounts on manufacturers and / or sub - categories not referenced on the University ’ s prescribed list . C . Pricing for Installation , Programming , Engineering / Design and General AV Maintenance Services will be based on hourly rates ( see the Proposal Page of this RFP for details ). D . Unless otherwise explicitly requested by a University official , all equipment purchased through this RFP shall be new and of first quality . The University will not accept any items that have been returned , refurbished , used as a floor - model , etc . II . RESPONSIBILITIES & REQUIREMENTS OF AWARDED VENDOR A . Specified Services 1 . The awarded vendor ( s ) must be able to provide the following services , and the costs associated with these services must be included in the hourly pricing rates established on the Proposal Page of this RFP : a . Basic classroom installation b . Basic conference room installation c . Basic digital signage installation d . Installation of owner - furnished equipment e . Review product specifications , compatibility , etc . to help determine that the intended goals of the project are being fulfilled f . Provide recommendations based on the needs of the University g . Engineered / Designed drawings h . Ability to gather required permits i . Note : Permit services are not included in the hourly rate . If the University requires the awarded vendor to gather permits , these services will be billed separately on a case - by - case basis . B . Standard Operational Services 1 . The awarded vendor ( s ) must provide at least 2 local ( 100 - mile radius ) account managers who will serve as the points of contact for all projects ( unless otherwise agreed upon by the University ). a . Resumes for both dedicated account managers should be included in the RFP submission for evaluation . 2 . The awarded vendor ( s ) must provide at least two local ( 100 - mile radius ) technicians to lead and perform installations for the university . a . Resumes of both dedicated technicians should be included in the RFP submission for evaluation purposes . 3 . Approval of Equipment & Services / Quotes a . All equipment purchases and services must be approved by a designated University official . No equipment or services shall be provided to the University without the written approval of all orders . The awarded vendor will be provided with a list of university officials authorized to approve all equipment and services . b . Note : Occasionally , the University may have public construction bids that include audio & video equipment and corresponding services . In these instances , the project is performed under a singleprime General Contractor , and approvals will be provided by a University Project Manager . c . Travel time to the worksite cannot be billed to the University . Any travel time for which a vendor is obligated to pay its employees should be considered overhead and included in the flat hourly rates . d . Approval requests should be submitted on a standard quote ; i . Quotes must contain a breakdown between equipment and services ii . Service estimates must be broken out / explained ( ex . Labor hours for installation , programming , engineering , etc .); iii . Quotes must be valid for a minimum of 90 days 4 . Response Times a . The awarded vendor will have five ( 5 ) business days to provide a quote for installation , programming , and engineering / design requests once the scope of work is approved / confirmed . b . Telephone , remote or email support regarding warranties shall be addressed within one ( 1 ) business day . c . On - site support shall be provided within two ( 2 ) business days 5 . On - Site Supervision a . The University , in its sole discretion , may request an on - site supervisor . If such a request is made , the awarded vendor must provide a project supervisor . b . Hourly rates for on - site supervisors are detailed on the Proposal Page of this RFP . C . Required Certifications ( to be held by technicians and engineers working directly on Rowan University projects ) 1 . AVIXA ( formerly INFOCOMM ) a . Certified Technology Specialist ( CTS ) D . Recommended Certifications ( to be held by technicians and engineers working directly on Rowan University projects ) 1 . AVIXA ( formerly INFOCOMM ) a . Certified Technology Specialist : Design ( CTS - D ) b . Certified Technology Specialist : Installer ( CTS - I ) 2 . Crestron a . CTI Certified Programmer b . CTT - 001 - DM Engineering

New Jersey

2026-04-29