Beachfront Landscape Maintenance

2026-11-03

Work Schedule a . The Contractor shall perform normal operations between 7 : 00 a . m . and 5 : 00 p . m ., Monday through Friday . Work outside these hours must be coordinated with the Contract Administrator . b . The City retains the right to require that specific sites be maintained on designated days and times . c . The Contractor shall maintain the minimum staffing assigned to this contract five ( 5 ) days a week , Monday through Friday , for an eight ( 8 )- hour workday . Personnel assigned to meet the minimum staffing requirement shall not be used on other City contracts . d . The Contractor shall not leave a work site to complete another site or project without first completing the assigned work for that day . e . The Contractor shall provide the City with a monthly work schedule . f . All scheduled daily , weekly , and monthly tasks must be completed as scheduled . Failure to do so will result in a deduction per task . 2 . 2 Emergency Services The Contractor shall provide the City with the names and telephone numbers of at least two ( 2 ) qualified individuals available and capable of responding to emergency maintenance conditions outside of normal working hours . The Contractor shall respond to emergency calls within one ( 1 ) hour of notification by the City . Emergency services are included as part of this contract . Failure to respond to an emergency call resulting in the dispatching of City personnel will result in a fee of $ 250 per hour , with a two ( 2 ) hour minimum . This fee will be deducted from payments due to the Contractor . 2 . 3 Vandalism City - owned property that is damaged , vandalized , or missing due to unknown causes shall be repaired or replaced by the Contractor at no additional cost to the City . The Contractor shall be responsible for all labor associated with such repairs . The Contractor shall be responsible for material costs up to a maximum of ten thousand dollars ($ 10 , 000 ) per incident , as determined by the City . The City shall be responsible for any costs exceeding this amount . Backflows , cages , and irrigation controllers will be supplied by the City ; however , installation shall be performed by the Contractor as part of this contract . 2 . 4 Safety a . All work performed under this contract shall be conducted in a manner that protects the public and complies with all applicable OSHA and Cal / OSHA rules and regulations . b . The Contractor shall take all necessary precautions to protect the public from injury , loss of life , or damage to property 2 . 5 On - Site Storage The storage of tools , equipment , or materials within the project area , public right - ofway , or easements is prohibited . 2 . 6 Inclement Weather a . During periods of inclement weather that hinder normal operations , the Contractor shall perform storm - related duties as directed by the City . b . The Contractor shall assist in repairing storm - related damage at sites in this contract . c . The Contractor shall dewater ( pump out ) flooded parks and sites as directed by the City . d . The Contractor shall not perform work during inclement weather that may damage groundcover or turf areas . e . The Contractor shall not reduce staffing levels due to inclement weather . Failure to maintain staffing levels will result in a deduction . 2 . 7 Vehicles and Equipment a . All vehicles and equipment shall be uniform in color scheme and appearance and shall be maintained in good condition . b . The Contractor shall display the company name on all vehicles and equipment in lettering large enough to be legible from one hundred ( 100 ) feet . c . All vehicles shall be equipped with operational strobe lights , light bars , and any required traffic control devices . d . Personal vehicles shall not be used for work under this contract . 2 . 8 Uniforms & Personal Protective Equipment The Contractor shall provide employees with uniforms that include company identification , appropriate work boots , and all necessary personal protective equipment ( PPE ). Uniforms , boots , and PPE shall be maintained in good condition at all times . Jeans are not permitted as work pants under this contract . 2 . 9 Underground Excavations a . The Contractor shall be responsible for locating all underground utility lines prior to excavation to ensure the safety of personnel and to protect existing utility infrastructure . b . The Contractor shall contact the Underground Service Alert ( USA ) prior to excavation to identify and mark underground utility lines . c . The Contractor shall comply with all applicable laws and regulations related to underground utility notification and excavation . 2 . 10 Traffic Control a . All traffic control shall be in accordance with the latest editions of the following : Caltrans Manual on Uniform Traffic Control Devices ( MUTCD ), Sign Specifications , Standard Plans , Standard Specifications , and the American Public Works Association Southern California Chapter – Work Area Traffic Control Handbook . b . The Contractor shall provide and maintain all signs , barricades , flashers , and delineators necessary to protect the motoring public within the limits of the work area . All traffic control equipment shall be maintained in like - new condition . c . All Contractor vehicles used in or adjacent to active work areas shall have traffic control lighting , including light bars and strobe lights , activated at all times during operations , including when vehicles are stationary or parked . 2 . 11 Protection of Existing Improvements a . The Contractor shall protect all existing improvements within the project limits that are not designated for removal . If such improvements ( e . g ., curbs , gutters , sidewalks , driveways , fences , walls , irrigation systems , signs , utility installations , pavements , and structures ) are damaged or removed as a result of the Contractor ’ s operations , the Contractor shall repair , replace , or re - establish them at no additional cost to the City . b . Repairs , replacements , or re - establishments shall be equal to the original condition and shall match the existing improvements in finish and dimensions , unless otherwise specified by the City . c . All costs associated with protecting , removing , restoring , repairing , replacing , or re - establishing existing improvements shall be included in the contract price , and not considered additional or extra work . d . If the Contractor fails to correct deficiencies to the City ’ s standards , the City may perform the work or have the work performed by others and deduct the associated cost from payments due to the Contractor . 2 . 12 Inspections & Deductions a . The City and Contractor ’ s representative shall conduct weekly inspections of the areas included in this contract . The results shall be documented using a Landscape Maintenance Punch List . b . Deficiency Notice / Deduction : The Contractor shall correct all deficiencies within the timeframe specified by the City of Huntington Beach Deduction Schedule . If deficiencies are not corrected within the specified timeframe , the City may perform the work or have the work performed by others and deduct the associated cost from payments due to the Contractor . c . Withholding Payment : If work identified in a Deficiency Notice is not completed within the specified timeframe , payment for the deficient work may be withheld . The Contractor shall not be entitled to retroactive payment for work not completed within the required timeframe . d . The Contractor ’ s representative shall maintain regular communication with the City regarding maintenance issues requiring correction . The Contractor shall provide time - stamped photos documenting completion of corrective work . 2 . 13 Hauling a . Any spillage resulting from hauling operations on or across public thoroughfares shall be immediately removed at the Contractor ’ s expense . b . If the spillage involves a hazardous substance , including but not limited to petroleum products or pesticides , the Contractor shall immediately contact emergency services ( 911 ) and take appropriate measures to prevent the substance from entering storm drains . 2 . 14 Sand in Landscape Areas The Contractor shall remove all sand from landscaped areas . 2 . 15 Irrigation a . The Contractor shall be responsible for programming and monitoring all irrigation controllers . b . Irrigation controller programs shall be sufficient to maintain a healthy landscape without excessive water use or runoff . c . The entire irrigation system , including all components from the connection at the backside of the water meter , shall be maintained in operational condition at all times . This shall include , but is not limited to , controllers , backflows , remote control valves , gate valves , booster pumps , sprinkler heads , and all irrigation components . All associated costs shall be included in the contract price . d . All irrigation systems shall be tested and inspected regularly , and a written report shall be submitted monthly or upon request by the City . e . Malfunctioning irrigation systems shall be repaired within twenty - four ( 24 ) hours of notification by the City . f . Battery - operated controllers shall be maintained in continuous working condition by replacing batteries , as necessary , at the Contractor ’ s expense . g . The Contractor shall provide personnel trained in irrigation system maintenance and irrigation controller programming . h . All work shall be performed in accordance with the City of Huntington Beach ’ s Landscape Standard Plans and Specifications ( 700 Series ), available at the City of Huntington Beach Public Works Standard Plans webpage , and the Water Standard Plans . No substitutions shall be permitted . i . Replacement parts and materials shall match original equipment specifications unless otherwise approved by the Contract Administrator . All parts and materials required for irrigation system maintenance and repair shall be included in the contract price . j . The Contractor shall maintain an adequate inventory of commonly used parts necessary for irrigation system repairs . 2 . 16 Fertilizing a . Groundcover and shrub areas shall be fertilized in March using a complete fertilizer ( 16 - 6 - 8 plus trace elements ) at approximately one ( 1 ) pound of nitrogen per 1 , 000 square feet . Areas shall be watered thoroughly the day before fertilizing and immediately after the application . b . Turf areas shall be fertilized as follows : Turf shall receive three ( 3 ) pounds per 1 , 000 square feet of nitrogen per application , applied in March and late October using a complete fertilizer . 2 . 17 Turf a . Turf areas shall be mowed , edged , and string trimmed weekly . Turf shall be mowed before reaching three ( 3 ) inches in height . b . Turf shall be trimmed along the edges of sidewalks , curbs , mow strips , retaining walls , posts , trash enclosures , valve boxes , controllers , light standards , and from the dripline to the trunk of trees . c . Edging along concrete surfaces shall be done using a bladed edger . d . The City may request the Contractor to adjust mowing heights for special events or conditions . e . Turf aerification shall be performed prior to each fertilizer application . The entire turf area shall be aerated using a self - propelled machine that removes cores of soil three - quarters ( 3 / 4 ) inch in diameter by four ( 4 ) to six ( 6 ) inches in length , spaced no more than six ( 6 ) inches apart .

California

2026-05-10