Bldg . 55 ; Chiller PM & CM - Open - ended Contract

2026-11-03

SPECIFICATIONS 1 . PURPOSE AND SCOPE : The West Virginia Department of Administration , General Services Division (" Agency "), is soliciting bids to establish an open - end contract for Chiller Maintenance at State Building 55 in Logan , West Virginia 25601 . 3 . PERFORMANCE REQUIREMENTS : Vendor shall provide Agency with HVAC Maintenance on an open - end and continuing basis as outlined in this Contract . 3 . 1 Chiller Maintenance ( Preventive and Corrective ) 3 . 1 . 1 Vendor shall provide Chiller Maintenance in accordance with manufacturer ' s recommendations and specifications , as well as industry best practices , at all facilities listed on Exhibit A , attached hereto and incorporated herein by reference . 3 . 1 . 2 Vendor shall furnish and install parts as necessary to keep the Chiller systems at Building 55 in proper working order . 3 . 1 . 3 Vendor shall furnish all equipment , tools , and parts necessary for the performance of the Chiller Maintenance . Equipment and tools will be provided at no cost to the Agency . 3 . 1 . 4 Vendor shall provide expendable materials used in the scope of performing under this Contract at no cost to the Agency . Such items may include , but are not limited to , grease , cleaning supplies , rags , etc . 3 . 1 . 5 Vendor shall be responsible for replacement of ceiling grid and tiles should they become soiled or damaged by Vendor at no cost to the Agency . Agency will make final determination whether to clean or replace tiles on a case - by - case basis . 3 . 1 . 6 Vendor may only remove equipment from service for a period of 12 hours or more with written permission from the Agency . Any request to remove equipment for 12 hours or more must include a description of the work required and an estimate of the time the equipment will be out of service . 3 . 1 . 7 Vendor shall maintain a continuous 24 - hour emergency telephone service where they can be reached every day of the week , including Sundays and Holidays . 3 . 1 . 8 Vendor shall not perform any Chiller Maintenance under this contract without prior approval from the Agency . 3 . 1 . 9 Vendor shall furnish a warranty of 12 months for all labor performed under this contract . 3 . 1 . 10 Vendor shall make arrangements for the collection and disposal of their waste and construction related debris . Debris shall be removed on a daily basis . 3 . 2 Preventive Maintenance : 3 . 2 . 1 Vendor shall perform Preventive Maintenance on a monthly basis in accordance with a schedule mutually agreed upon by the Vendor and Agency .

West Virginia

2026-05-02