Buckley SFB Relaxation Wellness Pod

2026-11-03

The purpose of this Sources Sought notice is for informational and planning purposes only , and to obtain a list of capable vendors and possible industry feedback . Please see attached Statement of Need for all requirements . Please includeBOTH2d Lt Maurice Epps email : maurice . epps @ spaceforce . mil or Lt Andrew Flamm email : andrew . flamm . 1 @ spaceforce . mil on all communications . Please see below questions and include answers to them with your response to this Sources Sought notice . COMPANY INFORMATION : What is your company ' s name , address , CAGE code , and Unique Entity ID ( UEI )? Who is the best person to contact for follow - up questions ? Please provide their name , title , email , and phone number . What is your company ' s business size ( e . g ., small business , large business )? Do you fall under any socioeconomic categories ( e . g ., 8 ( a ), HUBZone , Service - Disabled Veteran - Owned Small Business )? STATEMENT OF NEED / REQUIREMENTS : Are any specifications , terms , or requirements in the SON unclear , ambiguous , or overly restrictive ? If so , please specify the section and your question . Based on your experience , are there any critical components , processes , or features missing from the SON that are essential for a successful , fully functional relaxation pod ? If so , please explain . Are there any features listed that significantly drive up the cost for minimal benefit ? Would you recommend alternative features that provide a better " value " for relaxation and wellness ( e . g ., therapeutic lighting or audio instead of heated seats )? The SON requires a subscription - free content library . Is this a standard offer ? Does this model limit future content updates ? Would you recommend a different model ( e . g ., a one - time content update service ) to ensure the pods remain engaging over their lifespan ? What are the typical site preparation requirements for a product like this ? ( e . g ., power outlet type / amperage , doorway / hallway clearance dimensions , floor weight capacity ). Should these details be specified in the SON ? Do you have any recommendations for improving this Statement of Need to allow for a more accurate and competitive response ? TECHNICAL CAPABILITY : The Government requires a commercial , off - the - shelf solution for relaxation pods that provide a multi - sensory experience designed to promote mental and physical tranquility . At a minimum , each of the three ( 3 ) pods must include : Visual Relaxation Content : A high - definition ( minimum of 1280 x 720 pixels ) display of at least 40 inches . The system must include access to a pre - loaded library of tranquil nature scenes , guided meditation sequences , and other mindfulness - focused video content without requiring a recurring subscription or internet connectivity for core functionality . Personalized Comfort : User - selectable options , including integrated cooling fans and heated seating . Biometric Monitoring : The ability for users to monitor their heart rate to track relaxation progress . Crucially , the system must be designed so that no personal identifiable information ( PII ) or personal health information ( PHI ) is stored on or transmitted from the device . User Privacy : The unit must be fully or partially enclosed to provide a private , quiet space for the user . PAST PERFORMANCE / EXPERIENCE : Do you have any examples of similar projects completed within the past 5 years ? Have you performed similar work for the Department of Defense or other federal agencies ? If so , please describe your experience . DELIVERY / INSTALLATION : What is the estimated lead time for equipment delivery after contract award ? Provide an estimated timeline for the installation process , from site arrival to system commissioning . PRICE ESTIMATE : Provide a Rough Order of Magnitude ( ROM ) price for three ( 3 ) units , to include delivery to Buckley SFB , CO . If installation is a separate cost , please itemize it . Confirm you can meet the delivery timeline of NLT 60 days from receipt of award as stated in Section 5 . 0 of the SON . If not , please provide your standard lead time . Describe your standard commercial warranty as required by Section 6 . 0 of the SON .

Rocky Mountain E-Purchasing System

2026-05-06