C1DA -- 578 - 25 - 002 AE Design Renovate 15th Floor Building 200

2026-11-03

REQUEST FOR SF 330 36C25226Q0231 Project 578 - 25 - 002 : Renovate 15th Floor Building 200 ( AE ) Design / Engineering Services SF - 330 Package Due : March 31 , 2026 , at 1 : 00 p . m . CST ( see details below ) Points of Contact : Melanie . Fortune @ va . gov INTRODUCTION : THIS IS A TOTAL 100 % SERVICE - DISABLED VETERAN - OWNED SMALL BUSINESS ( SDVOSB ) SET - ASIDE in accordance with Public Law 109 - 461 . This is a Request for SF330s for Architect / Engineer ( A / E ) Design Services for Project Number 578 - 25 - 002 Renovate 15th Floor Building 200 ( AE ) at the Edward J . Hines VA Hospital in Hines , IL . THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL . NO SOLICITATION PACKAGE WILL BE ISSUED via SAM . gov . A request for proposal will be issued directly to the top - rated firm for which negotiations will commence in accordance with FAR part 36 . The anticipated A / E design services , to be awarded , will be procured in accordance with the Selection of Architects and Engineers Act ( Public Law 92 - 582 ), FAR Part 36 . 6 and VA Acquisition Regulation 836 . 6 . Period of Performance : 393 Calendar Days Contract Type : Firm - Fixed - Price Estimated Magnitude of Construction : Between $ 10 , 000 , 000 and $ 20 , 000 , 000 NAICS Code : 541310 Size Standard : $ 12 . 5 Million SBA & SAM : in accordance with VAAR 819 . 7003 , at the time of SF330 submission and prior to award of any contract , the offeror must represent to the contracting officer that it is a ( 1 ) SDVOSB eligible firm ; ( 2 ) Small business concern under the North American Industry Classification System ( NAICS ) code assigned to the acquisition ; and ( 3 ) SDVOSB listed as verified in SBA at : https :// veterans . certify . sba . gov / Additionally , all eligible firms must be registered and current in the System for Award Management ( SAM ) database to be evaluated and eligible for contract award . If the firm is not registered in SAM , you may register online at https :// www . sam . gov . GENERAL DESCRIPTION : This publication is a Request for SF330s for the architectural services related to Project 578 - 25 - 002 Renovate 15th Floor Building 200 ( AE ) at the Edward J . Hines VA Hospital in Hines , IL . Interested firms shall submit a formal SF - 330 package . https :// www . gsa . gov / forms - library / architect - engineer - qualifications The resultant contract shall require the firm to provide a complete design and construction period services ( construction administration ) for all necessary requirements to renovate portions of the Renovate 15th Floor Building 200 at the Hines VA Hospital . See Attachment 1 for additional details . There is both a design and construction period services phase associated with this requirement . EVALUATION FACTORS : Selection criteria will be based on the following factors , in descending order of importance : FACTOR 1 : SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE ( 35 Maximum Points ) Subfactor 1A : Specialized Experience ( 20 Points ). Subfactor 1B : Additional Experience . ( 10 points ). Subfactor 1C : Technical Competence . ( 5 points ). The A / E Firm shall demonstrate its specialized experience and technical competence in the design and construction period services for projects of similar size and complexity . Specialized project experience should include design of renovations to existing hospitals , renovations to buildings constructed prior to 1970 w / space constraints , design of Acute Care Services units , single patient isolations rooms , Bronchoscopy Suites , and HVAC upgrades to existing hospitals . Additional experience includes electrical and structural engineering , architecture , interior design and finishes , physical security upgrades , building management systems / building automation systems ( BMS / BAS ), critical path scheduling , fire protection , construction infection control protocols , and project phasing and coordination in an active hospital setting . Offeror shall include a minimum of three ( 3 ), and no more than five ( 5 ) recent and relevant Government and private experience projects similar in size , scope , and complexity , and experience with the type of projects / competence above . Relevant is defined as those task requirements identified in the Statement of Work . Recent is defined as services provided within the past seven ( 7 ) years with at least 50 % of the Construction completed . At a minimum , include the following for each submitted project ( if applicable ): Project title , location , contract number , and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project i . e ., prime contract , Teaming Partner , or subcontractor . Project Owner , owner s point of contact including telephone number and email address . Services & Deliverables provided under the contract / task order Period of Performance , including start and completion dates for design and construction if applicable . Estimated cost of construction based on AE s design Final construction cost ( or projected final construction cost if still underway ) The percentage of total cost resulting from changes due to AE omissions . To demonstrate technical competence , the offeror shall include narratives of how the firm addresses each of the following topics . Simply restating this list will not be sufficient . The management approach The coordination of disciplines and subcontractors Quality control procedures Familiarity with VA Design Guides / Manuals , Master Specifications and other applicable standards . FACTOR 2 : PROFESSIONAL QUALIFICATIONS ( 25 Maximum Points ) Subfactor 2A : Key Positions . ( 20 Points ). Subfactor 2B : SDVOSB Compliance ( 5 Points ). The architects and engineers on the firm s staff representing the project or signing / stamping drawings in each discipline must possess a minimum of five ( 5 ) years of experience and are required to be licensed , registered , or certified by a U . S . state , the District of Columbia , or a U . S . territory . Provide professional license jurisdiction of issue and license numbers and / or proof of licensure . A resume for each of these key positions must be provided corresponding with the title matching the disciplines listed for the project . At a minimum , the offeror must describe the professional qualifications and specific experience in the required disciplines within the past five ( 5 ) years . Key positions and disciplines required for this project include , but are not limited to : Project Manager Architect Mechanical Engineer Electrical Engineer Plumbing Engineer Structural Engineer Interior Designer The evaluation will consider education , certifications , training , registration , overall and relevant experience and longevity with the firm . Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement : I [ signatory authority ] ______________________ , [ company ] ________certify that the team proposed to perform under this requirement demonstrates the capability of 50 % SDVOSB performance in compliance of 48 CFR 852 . 219 - 10 . FACTOR 3 : PAST PERFORMANCE ( 25 Maximum Points ) Subfactor 3A : Past Performance of projects identified in FACTOR 1 . ( 15 Points ). Subfactor 3B : Average Past Performance of all projects ( 10 Points ). Provide CPARS data for all projects identified in FACTOR 1 . For any project that does NOT have CPARS data available , a Past Performance Questionnaire ( PPQ ) is required to be submitted with the SF330 . Please utilize the attached PPQ document . CPARS data and PPQs will not be included in the page count . All projects provided in the SF 330 must be completed by the office / branch / individual team member performing the work under this contract . The following information must be clearly specified on each performance report : Contract / task order number Project title Prime firm Start date Completion date Offers shall only include CPARS data for the projects listed in FACTOR 1 . The contracting officer shall directly retrieve CPARS reviews from www . CPARS . gov to determine average past performance of previous projects . Government Past Performance Information Systems may be accessed . Evaluating past performance and experience may include information provided by the firm , customer inquiries , Government databases , publicly available sources , and additional projects in CPARS . Failure to provide requested data , accessible points of contact or valid phone numbers could result in a firm being considered less qualified . FACTOR 4 : CAPACITY ( 10 Maximum Points ) The A / E Firm shall attest to its capacity to accomplish the work in the required time . The evaluation will consider the firm s ability to meet the schedule of the overall project , as well as the available capacity of personnel in key disciplines . The A / E Firm shall also provide the following : A list that shows the total number of design , and project professionals who are currently employed at the firm with professional titles for each . Total number of projects in study or planning stages Total number of active design projects Total number of active construction phase services A list of personal assigned to each of the above projects An analysis and report of available capacity of key personnel for immediate new work The respondent shall : Summarize its approach to staffing and company resource management For the key personnel on the proposed project team , tabulate their current and projected workload as percentages of their available individual capacity . List all work awarded to the A / E Firm by the VA during the previous 12 months , as well as any current indefinite delivery , indefinite quantity ( IDIQ ) contracts that it has . List the current stage and percentage of completion for non - IDIQ projects . A signed statement shall be provided stating that the firm acknowledges that prior to award of the contract , it is required to notify the Government of any changes in its capacity that could limit its ability to perform the work within the required time . FACTOR 5 : GEOGRAPHIC LOCATION ( 5Maximum Points ) Subfactor 5A : A / E firm staff can travel and be on site within 4 hours ( 2 Points ). Subfactor 5B : A / E firm staff can travel and be on site within 8 hours ( 2 Points ). Subfactor 5C : A / E firm staff can travel and be on site within 24 hours ( 1 points ). Location of the firm , as measured by the travel time ( hours ) between the Offeror s principal business location and Edward Hines , Jr . VAMC , Hines , IL . Architect must provide details of travel between their main office and Edward Hines Jr , VAMC Hines , IL . This includes but not limited to airport travel time , driving distance , etc . If the architect has a satellite location , the architect must provide details of a fully staffed and well - established satellite office . Leasing documentation may be requested . SECONDARY SELECTION CRITERION *: FACTOR 6 : CLAIMS (- 5 to 0 Maximum Points ) Subfactor 6 : Record of significant claims against the firm because of improper or incomplete architectural and engineering services . (- 5 to 0 Points ). * The secondary selection criterion is used as a tiebreaker , if necessary , in ranking the most highly qualified firms following the completion of discussions . The secondary selection criterion will not be applied when determining a firm s SF 330 2 . 1 . b : After TEB Individual Ratings of the SF - 330s are completed , the TEB shall convene and develop consensus ratings for the six evaluation factors of the SF - 330s as defined above . 2 . 2 RFI Interviews : 2 . 2 . a : After reviewing the RFI SF - 330 TEB consensus ratings , the SSA shall select at least three of the most highly qualified firms for an interview . Below are the Individual TEB evaluation criteria for the interviews , listed in descending order of importance . PLEASE NOTE : The AE Evaluation Board must be provided with complete and accurate information for ALL evaluation factors above in order to rank interested and eligible firms . Therefore , the AE firm must expand upon , as it deems necessary , on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330 . The AE firm shall use Part IH and / or use additional sheets to supplement / address all evaluation factors to clearly demonstrate its qualifications . Additionally , keep in mind the submission requirement restrictions outlined below when addressing evaluation factors . SELECTION PROCESS : in accordance with FAR 36 . 6 , SF330s will be evaluated by the evaluation board using the evaluation factors identified in this announcement . After SF330s have been evaluated , discussions / interviews will be held with at least three of the most highly qualified firms . After discussions conclude , the evaluation board will evaluate the qualifications of the firms using the same evaluation factors , taking into consideration both the SF330 submission and subsequent discussions , to select the most preferred firm from the firms considered to be the most highly qualified . Negotiations will then begin with the most preferred firm . If a mutually satisfactory contract cannot be negotiated , the contracting officer shall obtain a written final proposal revision from the firm and notify the firm that negotiations have been terminated . The contracting officer shall then initiate negotiations with the next firm on the final selection list . This procedure will then continue until a mutually satisfactory contract has been negotiated . LIMITS ON SUBCONTRACTING : The awarded firm is expected to meet the requirements in FAR 52 . 219 - 14 entitled Limitations on Subcontracting " ( JAN 2017 ) and VAAR 852 . 219 - 10 entitled " VA Notice of Total Service - Disabled Veteran - Owned Small Business Set - Aside " ( JUL 2016 ). Compliance will be monitored throughout contract performance . CVE - verified AE firms must be able to perform 50 % of the cost of contract performance SUBMISSION REQUIREMENTS : Interested AE firms that meet the requirements listed above in this request for SF 330s shall submit one ( 1 ) electronic copy ( via email with a size limitation of 10MB ) of the SF - 330 package NLT 1 : 00 p . m . CST , March 31 , 2026 to the following address : Melanie . Fortune @ va . gov Acceptable electronic formats ( software ) for submission of Qualifications : ( a ) Files readable using the current Adobe Portable Document Format ( PDF ); ( b ) Files in Adobe * PDF Files : When scanning documents scanner resolution should be set to 200 dots per inch , or greater ; ( c ) Standard letter size 8 - 1 / 2 by 11 - inch paper , limited to a maximum of thirty ( 30 ), single - sided , single - spaced , and numbered pages . If more than thirty ( 30 ) single - sided pages are submitted , all pages after thirty ( 30 ) pages will not be evaluated . The font for text shall be Times New Roman 12 - point or larger . The submission shall be clear , concise and short ; ( d ) Please note that we can no longer accept . zip files due to increasing security concerns . The SF330 can be downloaded through the GSA Forms Library at : https :// www . gsa . gov / forms - library / architect - engineer - qualifications . No Fax Responses will be accepted : personal visits for discussing this announcement will not be entertained or scheduled . Questions may be directed only by e - mail to Melanie . Fortune @ va . gov . VA Primary Point of Contact : Melanie Fortune , NCO 12 Contract Specialist , Melanie . Fortune @ va . gov .

Illinois

2026-04-29