Caltrans Construction Mentor Protégé Program

2026-11-03

Purpose and Description of Services 1 . Contractor shall provide facilitation services to the Caltrans Construction Mentor Protege Programs statewide ( the “ Program ” or “ CMPP ”) in each of the 12 Caltrans districts . The need for this mentoring program originated from the Governor ' s Executive Order S - 11 - 06 in 2006 . The goal for the CMPP is to increase the number of companies that can successfully bid and compete in public works projects . This Program will help Small Business and emerging construction companies acquire the knowledge , skills , and relationships necessary to bid and successfully complete Caltrans Public Works transportation improvement construction projects . Ultimately , this will increase contracting opportunities for emerging construction contractors by breaking barriers , enhancing their knowledge , and promoting their development through innovation , engagement , and partnerships . Detailed description of work to be performed and duties of all parties : A . Changes in key staff during the performance term of the Agreement shall be requested by the Contractor in writing ten ( 10 ) business days prior to any change and must be approved by the Caltrans Program Manager . Personnel may not be replaced without approval in advance and in writing , by the Caltrans Program Manager and upon approval by DGS . Contractor must provide a detailed and current resume for all replacement personnel to the Caltrans Program Manager . Resumes must show all necessary qualifications , in the opinion of Caltrans , to provide required services under this Agreement . All personnel replaced by the Contractor must possess qualifications that equal or exceed the qualifications of the replaced personnel , without any increase to rates . B . The Contractor shall perform the following six ( 6 ) tasks , each described in detailed in the following sections : 1 ) Task # 1 : Develop program plan and program execution material . Develop a comprehensive program plan detailing the functional framework to launch and administer the program , providing recommended guidelines around critical program aspects including the application process , workshops , gradation and how to assess the efficacy of the program . Develop application forms , participation agreements , website update material and program marketing materials . 2 ) Task # 2 : Mentor and Protégé Recruitments , Program Marketing Events Protégé Interviews , Program Participants On - boarding and Caltrans Coordination . Recruitment of Program Mentors and Proteges , Protégé interviews , Protégé selection , Program participants on - boarding , coordination with the Caltrans staff including the Caltrans Program Manager and marketing the program to recruit qualified participants . 3 ) Task # 3 : Deliver and Execute Workshops and Graduations : Development of Industry Training Workshops , Plan and execution of the Workshops , Graduation Requirement Criteria , Meeting / Program Facilitation & Mediation , plan and deliver graduations in the Caltrans Districts . 4 ) Task # 4 : Office Hours : Plan , coordinate , schedule and deliver Office Hours and Mentoring Sessions . 5 ) Task # 5 . Assessments and Reporting : Develop Program Evaluation Materials , assess participants and produce program reports and records . Reporting Development and Implementation Plan , Including a Program Event Calendar . 6 ) Task # 6 : Program Records Development , Implementation and Retention Plan . C . Confidentiality of Participant Information . All information , data , or materials collected from participants in the Construction Mentor Protégé Program (“ CMPP ”) shall be used solely for the administration , evaluation , and operation of the Program . Such information shall not be disclosed , released , sold , or otherwise made available to any individual , entity , or third party outside the CMPP , except as required by law or with the express written consent of the participant . The Contractor shall implement and maintain appropriate safeguards to protect the confidentiality and integrity of all participant information and shall ensure that its employees , agents , and subcontractors comply with these obligations . 8 . Project Tasks A . Task # 1 : Develop And Execution in the Development of Program Plan and Program Materials . The Contractor shall develop a comprehensive program plan detailing the functional framework to market , launch and administer the program , providing recommended guidelines around critical program aspects including the application process , workshops , and how to assess the efficacy of the program . The Contractor shall also develop application forms , participation agreements , protégé on - boarding assessment form and , website update material program marketing materials . 1 ) Task # 1 . 1 , Program Plan : The Contractor shall be responsible for all aspects of preparing the Program Plan , including initial drafting , refinement of content , finalization of the draft , and execution of the completed plan . All application materials shall be subject to review and approval by the Caltrans Program Manager prior to final submission .

California

2026-03-27