Capital Program Management Information System

2026-11-03

PURPOSE OF REQUEST FOR INFORMATION The City of Philadelphia ( City ) is embarking on a significant initiative to upgrade and modernize its administrative business processes and related legacy technology systems that currently support its business operations . As part of this initiative , the City intends to implement a new Capital Program Management Information System . The City , through its Office of Innovation and Technology ( OIT ), has issued this Request for Information ( RFI ) in order to solicit statements of interest , capabilities , and Rough Order of Magnitude ( ROM ) cost estimates from all Respondents interested in , and capable of , providing commercial off - the - shelf ( COTS ) software as part of the City ’ s solution . Respondents are asked to provide OIT with information regarding their available COTS products and solutions , subject to the following guidelines : • Identify only COTS products that are modifiable or configurable to meet specific City requirements , and that focus on interoperability , reliability , usability , availability , capacity and scalability • Present the software solution ’ s interoperability and operational requirements in accordance with the International Organization for Standardization Open Systems Interconnection ( OSI ) model • Include an architectural diagram of the solution with a description of the solutions scalability ; responses may include one or more models or solutions • Describe the configurability of the software to meet the specified requirements and services . Responses should include implementation , integration , and / or configuration services . If , the software can be installed and configured only by the Respondent , that must be clearly stated in the Response , including the reasons why that is the case . Respondents may , in the City ’ s discretion , be invited to engage in discussions with the City ’ s project team and / or demonstrate their products , services and solutions . ANTICIPATED SOLUTION REQUIREMENTS PWD is seeking a comprehensive capital planning information solution to support its planning , budgeting , design , bid , and construction processes . PWD will use Project Management Information Systems ( PMIS ) to refer to this class of software . PWD is looking for established solutions , which are comparable in scope , complexity , and environment to the following functionality . PWD is seeking information on functionality to manage capital projects . The scale of PWD ’ s FY26 - 31 Capital Program includes a $ 6 . 4 billion schedule of investments with 900 + projects . The proposed solution should include the following functionality : General Capabilities • Assign and manage staff resources . • Track project statuses and associated costs across all phases . Planning • Capture and manage project ideas / proposals . • Score and prioritize proposals . • Bundle approved proposals into projects . • Support workflow approvals to advance projects into the design phase . Design • Track projects and associated task orders . • Track submittals , reviews ( internal and external ), and permits . • Maintain cost estimates from planning through design . • Track estimated and actual project schedules . • Support workflow approvals to advance projects to project control phase . Project Control • Manage contracts with multiple funding sources . • Support multiple task orders per contract , each with multiple funding sources . • Track bidding process for Public Works Contracts • Associate invoices to task orders and funding sources . • Sync expenditures with financial system and enforce financial controls . Construction • Track completion against contract items and location . • Enter and manage progress payments . • Process and track change orders . • Maintain as - built documentation . Skills / Experience REQUIRED : • Requisite knowledge of and experience with State and Municipal Water Utility • Experience implementing large scale Utility programs and systems • Experience working with organizations with complex capital projects

Pennsylvania

2026-05-09