Catering Services III

2026-11-03

INTENT C1 . 1 The intent of this Request for Bid ( RFB ) is to provide the Newark Board of Education ( NBOE , District ) with catering services for various events . C1 . 2 The conditions and requirements are intended to be open and non - restrictive and are to serve as standards for the purpose of obtaining adequate participation of interested vendors ; uniformity in the submission of bids , and selection of the most responsible vendors . All items bid shall either meet or exceed the following specifications . C1 . 3 The Newark Board of Education reserves the right to reject any and all bids and waive any informality in accordance with applicable law . Award of contracts will be subject to availability of funds . C1 . 4 Catering services shall accommodate 15 to 1 , 500 people based on the event . Catering services are frequently utilized for Back to School Nights , Parent Teacher Conferences , and Board Meetings . We anticipate over 300 catering events per year . MEAL PRICES C2 . 1 Bidders shall provide a per meal price or price range for each meal category offered . Prices bid shall be all - inclusive including the price for meal , beverage , utensils , gratuity , delivery , warmers , and set - up . The maximum costs are limited as follows : Breakfast shall not exceed $ 7 . 00 per person Lunch shall not exceed $ 10 . 00 per person Dinner shall not exceed $ 15 . 00 per person MENU C3 . 1 Bidders shall provide a menu in Microsoft Word format utilizing the template provided in the RFI Answer Questions section of the bidding platform . Refer to the sample menu on pages 12 - 15 . Bidders shall identify all offerings available to the NBOE based on the categories bid . The available categories are : a . Continental Cold Breakfast b . Hot Breakfast c . Box Lunch d . Lunch e . Dinner C3 . 2 Menu offerings shall not include pork . All catering shall be pork free . C3 . 3 Bidders shall include options for vegetarian , vegan and religious diets . C3 . 4 All food products are to be produced with quality and consistency that meets the requirements of the District . Day old products are unacceptable . The highest grade of all raw products shall be utilized based on menu selection . C4 MEAL PREPARATION AND SET - UP C4 . 1 Meal set - up should be completed a minimum of 30 minutes prior to serving or as requested . C4 . 2 Set - up shall include quality disposable cutlery , serving utensils , paper cups , paper plates , food warmers , and napkins . C4 . 3 All catered meals proposed under this contract shall be subject to inspection and approval of the District . Said person may sample any food served for any meal . Food determined by the District representative to be unsatisfactory due to spoilage or poor quality shall not be served or approved for payment . C4 . 4 All returnable materials and equipment shall be removed on the same day the event takes place unless mutually agreed upon . C4 . 5 The District is not responsible for the loss or theft of any personal items belonging to or used by the caterer and their employees .

New Jersey

2026-04-29