CEI - Kincaid Greenway Trail Extension

2026-11-03

The desired services include Construction Engineering and Inspection ( CEI ) and construction contract administration for the Kincaid Greenway Trail Extension . Tasks to be performed include , but are not necessarily limited to : • Producing an Inspector ’ s Daily Report giving a detailed account of all activities during the life of the project . • Maintaining a Project Diary with Inspector ’ s Daily Reports and other required information . • Maintaining Pay Records . • Attend preconstruction conference and assist the Town of Davidson staff in ensuring proper execution of all contract documents . • Reviewing and verifying contractor pay applications . • Maintaining written correspondence with the Contractor . • Completing and maintaining minutes of all project meetings . • Ensuring Contractor compliance with Buy America provisions in 23 U . S . C . Sec . 313 and 23 C . F . R . Sec . 635 . 410 . • Ensuring timely Contractor / Subcontractor submission of Certified Payrolls , ensuring Certified Payrolls include all required information , and maintaining Certified Payrolls in the project file . • Verifying certified payrolls to assist the Town of Davidson in making payments to the Contractor . • Performing calendar year quarterly Wage Rate Interviews and other employee interviews as necessary to ensure proper Contractor and - or Subcontractor employee classification and compensation and proper inclusion of employees on Contractor and - or Subcontractor Certified Payrolls ; notifying the Town of Davidson of any and all complaints by Contractor / Subcontractor employees related to payment or employment classification ; and coordinating with the Town of Davidson as needed to investigate and - or report complaints to the Town of Davidson or other applicable agencies . • Ensuring that appropriate federal posters are displayed on the jobsite and accessible to all employees on the jobsite . • Processing all Change Orders and Supplemental Agreements for project construction . • Processing all Requests for Extensions in Contract Time and Additional Compensation claims . • Ensuring prompt payment by the Contractor to any Subcontractors . • Ensuring Contractor submittal , with each pay request , of accounting of payments made to DBE firms , including material suppliers and contractors at all levels ( prime , subcontractor or second tier subcontractor ); comparing final payments to DBE firms with project commitments ( see below ); and , as needed , obtaining explanations of DBE payment shortfalls . • Performing final inspection and when work is to contract standards recommending acceptance of the project to the Town of Davidson . • Working with the NCDOT Materials and Tests Unit in ensuring that all project materials and products meet the required criteria ; and providing and / or maintaining required materials and testing documentation . • Completing and / or reviewing of Materials Received Reports ( MRRs ) for any non - exempt materials to be temporarily or permanently incorporated in the construction ; and , as needed , assisting the Town of Davidson in investigation and follow - up action in the event one or more materials fail tests . • Communicating with NCDOT and - or FHWA regarding Independent Assurance testing of materials . • Ensuring Contractor / Subcontractor compliance with the conditions in the Permit to Construct issued by Mecklenburg County covering construction activities in the Town of Davidson Greenway easement and the Town of Davidson standards , specifications , and procedures , to the extent not already conducted by Mecklenburg County ’ s designated construction inspector ; and coordinating as appropriate with Mecklenburg County ’ s designated construction inspector . • As needed , working with the Town of Davidson to keep in communication with appropriate staff from the Town of Davidson and NCDOT regarding project progress . • Submitting original project materials records to the NCDOT Materials and Tests Unit . • Inspecting erosion control devices to ensure they are properly installed and maintained . • Maintain erosion control Records . • Inspecting Traffic Control for compliance with MUTCD / Traffic Control Plan and maintain documentation . • Coordinating with the Town of Davidson in arranging reimbursement requests from NCDOT and ensuring that the Contractor and - or Subcontractors do not engage in any activity in violation of a provision in the Municipal Agreement or Supplemental Agreements . These documents will be provided to the selected firm . • In general , ensuring Contractor / Subcontractor compliance with approved plans and specifications . • Miscellaneous communication with the Town of Davidson and NCDOT relating to the tasks listed above or other matters pertinent to the CEI services .

North Carolina

2026-05-08