Cherokee Road Culvert Replacement Project ROW Acquisition Services

2026-11-03

The Consultant shall provide comprehensive professional services to acquire all necessary property rights for the Cherokee Road Culvert Replacement Project . The scope is comprised of four ( 4 ) total parcels : two ( 2 ) privately held and two ( 2 ) owned by Sumner County Schools . Total acquisitions consist of four ( 4 ) Temporary Construction Easements ( TCE ) and two ( 2 ) Permanent Drainage Easements . 1 . Valuation and Appraisal Services  Perform a minimum 40 - year title search for each parcel to verify ownership and identify existing liens , encumbrances , or competing easements .  For private parcels , prepare Appraisals or Waiver Valuations as appropriate under Tennessee Department of Transportation ( TDOT ) and Uniform Act guidelines .  For school parcels , coordinate a " Value of Benefit " analysis if a nominal - cost transfer is proposed , ensuring the School Board receives adequate justification for the transfer of public assets .  Provide a certified review of all appraisals by a qualified professional ( not the original appraiser ) to establish the Just Compensation amount for City approval . 2 . Intergovernmental & School Board Coordination  Serve as the primary point of contact between the City of Hendersonville and Sumner County Schools administration .  Prepare presentation materials for the Sumner County Education Committee and / or the Full Board of Education to explain project impacts , safety measures , and the necessity of the easements . 3 . Negotiation and Acquisition  Delivery of written offers and a minimum of three ( 3 ) documented contacts with each private owner .  Prepare written justifications for any settlements exceeding the appraised value for Board of Mayor & Aldermen approval .  Maintain a formal Negotiation Log for every parcel to ensure a clear " Paper Trail " for federal or state audits . 4 . Closing and Certification  Instrument Preparation : Draft all legal documents , including Warranty Deeds , Easement Agreements , and Memorandum of Understanding ( MOU ).  Closing Services : Manage the execution of documents , including notary services and coordination with mortgage holders for partial releases .  Record all final instruments with the Sumner County Register of Deeds .  Provide a formal Right - of - Way Certification to the City , stating that all property rights have been legally secured and the project is clear for construction bidding . 5 . Condemnation Support ( Contingency )  In the event that a voluntary agreement cannot be reached , the Consultant shall provide the City Attorney with a complete “ Condemnation Package ,” including the final offer letter , negotiation log , and certified appraisal , to support the initiation of eminent domain proceedings .

Tennessee

2026-05-15