Chiller Maintenance

2026-11-03

a . Technical Performance Tasks ( a ) Services shall include the inspection of all equipment , equipment safeties and connections to the existing piping ensuring there are no leaks and units are fully operational . ( b ) Contractor shall ensure all chiller settings meet manufacturer ' s specifications . ( c ) Contractor shall follow all chlorofluorocarbon ( CFC ) regulations and provide all completed reports to the State Mechanical Shop Supervisor . ( d ) Contractor shall provide a written report to the State Mechanical Shop Supervisor showing all readings , findings and comments for each chiller . ( e ) Contractor is responsible for verifying make , model , serial number and tonnage for all chillers . b . Maintenance Schedule ( a ) Annual Preventive Maintenance Spring Startup and Operational Inspection of HVAC chiller units shall include one ( 1 ) annual maintenance service and one ( 1 ) start - up and operational inspection . ( b ) Contractor shall coordinate all Service dates with the State Mechanical Shop Supervisor . Services shall not commence until Contractor receives written confirmation ( email ) from the State Mechanical Shop Supervisor approving the specific date and time . ( c ) Upon notification of chiller readiness by the State , Contractor shall provide a proposed Service schedule within two ( 2 ) business days . All startup Services must be initiated within seven ( 7 ) business days of the initial readiness notification , unless otherwise approved by the State . ( d ) Contractor shall develop a comprehensive Service Report template for State approval . This report must document the condition of each unit , all tasks performed as defined herein , and any technical recommendations . ( e ) Upon completion of Service for each chiller , Contractor shall review the findings with the State Mechanical Shop Supervisor . Contractor shall obtain the State Mechanical Shop Supervisor ’ s signature on the Service Report at the time of completion . ( f ) Contractor shall provide a digital ( PDF ) copy of the signed Service Report via email to the State Mechanical Shop Supervisor within twenty - four ( 24 ) hours of work completion . ( g ) All Services shall start at the beginning of February and be completed on or before April 15th , or as directed by State personnel . ( h ) Contractor shall perform eddy current testing on all chillers during the first ( 1st ) year of the contract , and every two ( 2 ) years thereafter ( e . g ., Year 3 and Year 5 ). ( i ) Within three ( 3 ) days of eddy test completion , Contractor shall email a formal technical report to the State Mechanical Shop Supervisor . This report shall include the raw test data , a summary of tube conditions , and professional recommendations for any necessary repairs or replacements .

Rocky Mountain E-Purchasing System

2026-05-06