Commencement Equip Rental

2026-11-03

3 . 1 COLLEGE / DEPARTMENT CEREMONIES The College / Department Ceremonies take place at two ( 2 ) separate venues . Each venue requires its own audio visual and staging equipment . 3 . 2 SCHEMATICS Proposer shall produce CAD drawings to scale for each venue and the surrounding areas , including campus landmarks . Schematics shall include plans and calculations . The schematics will be subject to review by the University , third party plan review entities , the CSU Office of Fire Safety , and the Office of the State Fire Marshal . Schematics must be submitted to the campus at least three ( 3 ) months before and to the Office of the State Fire Marshal one ( 1 ) month prior to the first day of Commencement . 3 . 3 SET - UP / RE - SET / STRIKE Proposer shall produce a schedule of set - up and strike activities . Set - up should begin no earlier than two ( 2 ) weeks prior to the Thursday before the first day of Commencement unless prior authorization has been requested and granted in writing . Proposer must have a team available and on site at all Commencement ceremonies to address any necessary adjustments or venue re - sets between ceremonies . All strike activities to remove equipment must be completed no later than two ( 2 ) weeks after the last ceremony takes place unless prior authorization has been requested and granted in writing . 3 . 4 PROPOSER OVERSIGHT AND RESPONSIBILITIES The Proposer shall be fully responsible for all work performed under the executed Agreement , and no subcontractor will be recognized as such . For the purpose of assessing responsibility to the Proposer , all persons engaged in the work shall be considered employees of the Proposer . The Proposer shall give its personal attention to the successful fulfillment of the Agreement and keep all phases of the work under its control . The Proposer shall exercise caution at all times for the protection of persons and property and shall install adequate safety guards and protective devices for all equipment as necessary . Proposer shall also provide and adequately maintain all proper guards , railings , barriers , lights and warning signs as appropriate and shall comply with all safety precautions as required by law or regulation . Proposer shall take all additional precautions as the CSU may reasonably require for safety and accident prevention purposes . Proposer ’ s violation of such rules and requirements , unless promptly corrected , shall constitute a material breach of the Agreement .

California

2026-03-27