Commission Meeting AV Services

2026-11-03

The California State Lands Commission (“ the Commission ”) hereby contracts with NAME ( hereafter referred to as “ the Contractor ”) to provide web streaming , audio , and video services . PURPOSE AND GOALS Established in 1938 , the California State Lands Commission ( Commission ) is composed of the Lieutenant Governor , the State Controller , and the Governor ’ s Director of Finance . The Commission is primarily a land and resource trust manager . It manages approximately 4 million acres of California ' s sovereign public trust lands and resources that were received upon admission into the Union in 1850 . It also manages other lands that the federal government conveyed to the state ( commonly known as school lands ) and oversees the management of public trust lands legislatively granted in trust to over 70 local jurisdictions . The Commission also enforces the protections of the Public Trust Doctrine , the State ’ s property rights , and important environmental quality and marine pollution prevention laws . The purpose of this agreement is to provide gavel - to - gavel audiovisual support for both hybrid and virtual meetings , live internet web streaming ( webcasting ) services , and video documentation for archive of Commission meetings . Under this agreement , the contractor will provide audiovisual support for hybrid or virtual meetings , live streaming of meeting content , in both audio and multiple video formats , and manage hybrid and virtual meetings using the Zoom Webinar platform . Zoom Webinar configuration must support accessibility features ( live captions , keyboard navigation , etc .). The period of performance for this contract is three ( 3 ) years . The contractor shall not be authorized to deliver or commence performance of services as described in this Scope of Work ( SOW ) until written approval has been obtained from all entities . No delivery or performance of service may commence prior to the execution of the Agreement . 1 . The goals of this agreement are as follows :  Provide the public and the Commission with comprehensive , efficient , courteous , and professional audiovisual services at all public meetings .  Provide full - service , gavel - to - gavel electronic meeting coverage at all public hearings via live , internet web streaming . Support remote participation of the public and Commission staff using the Zoom Webinar Platform , including managing speaker invitations for Commissioners , staff and the public prior to commencement of Commission meetings .  Provide consistent and accessible electronic archival meeting coverage ( electronic minutes ), with indexing by item , to the public via the Commission ’ s website . The definition of “ electronic minutes ” is archived streaming video content , with indexing by item including agenda item , staff presentations , exparte communications , public testimony , staff response , Commission discussion , and Commission action / vote .  Provide complete meeting documentation to the Commission and members of the public in hard copy through the production of USB Flash Drives or other storage devices as mutually agreed upon .  Provide audiovisual services and video USB Flash Drive documentation services at training workshops , special one - day hearings , or other meetings . 2 . The objectives of this agreement are as follows :  Assist members of the public , Commissioners and staff in their audio / visual / electronic presentation needs during Commission meetings , as necessary .

California

2026-03-27