Compensation Study

2026-11-03

Request for ProposalsHuman Resources : Compensation StudySealed proposals must be received by the Indian River Mosquito Control District at the District ' s officebefore 3 : 00PM on Wednesday , April 1 , 2026 . Proposals will be opened publicly onThursday , April 2 , 2026 , at 9 : 00AM . Recommendations for the award will be announced at the District ’ s Board of Commissioners meeting held on Tuesday , April 14 , 2026 , at 9 : 00AM . Detailed specifications for proposals , and all necessary information and instructions for submitting proposals may be obtained in person from District office , Monday through Friday , between the hours of 7 : 30 AM and 3 : 30 PM or by phone or e - mail request to : Indian River Mosquito Control District 5655 41st StreetVero Beach , FL 32967 Phone : 772 - 562 - 2393e - mail : irmcd @ irmcd . orgINDIAN RIVER MOSQUITO CONTROL DISTRICTISSUED at Vero Beach , Florida this 23rd day of February BY : Claudia Alvarado , Interim Executive DirectorCONDITIONS APPLICABLE TO PROPOSALS FOR COMPENSATION STUDY AND ANALYSISIntroduction : The Indian River Mosquito Control District ( IRMCD ) is accepting Requests for Proposals ( RFP ) for a Compensation Study and Analysis . The objective of this RFP is to solicit formal proposals from qualified and experienced individual ( s ) or firms with a proven record of accomplishment in similar public sector projects . The approved entity will conduct a comprehensive compensation study and analysis for all positions at IRMCD , address any anomalies within current pay structures , and address future wage compression . Scope of Services : Meet with key IRMCD staff to review / discuss and finalize project goals , process , schedule , and other administrative details . Identify and select an appropriate number of similar sized , comparable organizations and classifications from surrounding public agencies and applicable private sector competitors for inclusion in the comprehensive benchmark analysis of wages for all IRMCD positions , including , but not limited to , the collection and analysis of the following data : Title of Comparable ClassificationsMinimum and Maximum Annual SalaryLongevity PayEducation / Certification PayActing Assignment PayDate and amount of last and next cost of living increasePromotional opportunities and recognizable compensation growthAnalyze potential internal equity issues , including pay compression , and provide potential solutions . Review , update , and provide recommendations of the IRMCD classification system , including review of existing positions descriptions to ensure accurate FLSA status , essential job functions , minimum qualifications , required KSA ’ s and compliance with federal , state , and local regulations . Integrate the results of the benchmark and internal analysis into an updated classification and compensation model , which includes a revised salary schedule , identifying the proposed placement of all IRMCD positions within the schedule , and support for the proposed placement . Provide justifiable pay differential between individual classes . Develop recommendations for the administration and maintenance of the updated classification and compensation model , including : Transparent and easy to understand salary determination methodology ( e . g ., scoring system ). Methodology for employee progression through the update of the salary schedule . Annual monitoring for market position , cost of living adjustments , and internal equity . Updates to other policies and procedures related to compensation . Recommend implementation strategies including calculating the cost of implementing the plan . Present final report , findings tables , job descriptions , charts , spreadsheets , salarysurveys , updated classifications , revised salary schedule and other materials andrecommendations necessary for the implementation and maintenance of thecompensation / classification system in written report and electronic medium . Final presentation of study results to IRMCD as requested . Schedule / TimeframeThe tentative schedule for selection of a consultant to perform the work is as follows : Action ItemMilestone DateIssue Request for ProposalsFebruary 23 , 2026Deadline for Proposal SubmissionsApril 1 , 2026Consultant Recommendation and Approval by Board of TrusteesApril 14 , 2026Execute Contract and Notice to ProceedTBAProposal Content : The proposal should include a detailed description of the services and methods by which the work set forth in the RFP will be performed . The proposal should include the following items : Organization ’ s informationName of firmType of entityContact nameContact address , phone number , emailWebsiteName of person authorized to enter contract on behalf of firmPrimary servicesPrimary market / customersNumber of years in businessProposer ’ s understanding of the services to be providedProvide a timeline indicating tasks required and the start and completion dates for each . Identify the key personnel and their back - ups , if any , that will be assigned to provide services . If Microsoft Excel was used in the preparation of any reports , analyses , or calculations , the proposer shall provide the original Excel file ( s ), including all underlying data and formulas . ReferencesPlease provide at least three references from customers with similar operations to IRMCD . Include contact names , phone numbers , email addresses and industry . ExperienceThe Proposer must be skilled in employment law and possess either a SHRM or HRCI certificate . Experience , related to the areas outlined in the introduction and scope of services above , should be described . The proposer should describe its organization in terms of the following : SizeStructureArea of PracticeOffice LocationThe Proposer must include the names , addresses , contact persons , and telephone number of at least three clients , preferably including clients with similar scope of services . QualificationsThe Proposer should include a description of qualifications of staff to be assigned for representation . Descriptions should include : Professional and educational backgroundExercised supervisionPrior experience with requested scope of services . Only include resumes of staff likely to be assigned to the representation . Education , position in company / firm , years , and types of experience as well as continuing professional education will be considered . PriceThis section should contain a complete breakdown of all costs relating to the content of the proposal , including the maximized total cost , as well as an itemized breakdown of the compensation required to accomplish the full performance of all tasks outlined in the proposal . The proposed pricing should include the hourly billing rates of each staff member who is expected to work on this representation and charges for any and all expenses . Evaluation Procedure and CriteriaThe Governing Board will make selection based on the following criteria : Evaluation CriteriaMaximum Rating PointsGeographic location and accessibility5Experience with compensation studies40Key Personnel15Proposal Contents20Cost20Total Possible100Insurance CoverageProof of insurance coverage shall be provided as part of the submittal and shall include the insurance types and required coverage specified below : Workers ’ Compensation as required by Florida StatuteProfessional and general liability with limits of at least $ 1 , 000 , 000Proposal Package InstructionsProposals shall be submitted in sealed envelopes and must be received no later than the time and date specified in the advertisement enclosed as Page 1 . Proposals may be delivered or sent to : Indian River Mosquito Control District 5655 41st StreetVero Beach , Florida 32967 Phone : 772 - 562 - 2393Envelopes shall be clearly marked as " Proposal for Human Resources : Labor Relations and Employment Law " and the Firm name shall be clearly marked on the envelope . Please provide ( 1 ) Original Proposal and ( 3 ) Copies . The District will make every effort to inform prospective proposers of amendments or clarifications of the original specifications . However , the District does not guarantee to provide such amendments to all prospective proposers . IT IS THE PROPOSER ’ S RESPONSIBILITY TO REQUEST ANY AMENDMENTS OR CLARIFICATIONS TO THE ORIGINAL SPECIFICATIONS PRIOR TO SUBMITTING A PROPOSAL . No proposal shall be withdrawn for a period of ( 30 ) days after the scheduled closing time for receipt . The proposal shall be on a firm , net delivered price basis with no escalator clause . The District agrees to furnish any tax exemption certificates to which it is entitled . Proposers must meet all requirements . Should the service performed differ in any respect from specifications , payment shall be withheld until such time as the supplier takes necessary corrective action . IRS Form W - 9 should be included with the package . Proof of required insurance coverage should be included with the package . Qualifications must be satisfactory to the District ' s Board of Commissioners , and the District reserves the right to reject any and all proposals , to accept at its discretion the lowest and / or best proposal , to waive any or all technicalities in awarding , and to re - advertise . Payment and Invoicing – All Invoices shall be submitted to Indian River Mosquito Control District . Failure to submit accurate and complete invoices may cause invoices to be rejected . All invoices shall list a single unique invoice number for processing ; it may contain letters and / or numbers . Partial payments may be made upon satisfactory delivery of items / services and receipt of invoices . Invoices are normally paid within twenty calendar days of receipt , except in the case where items being billed are called into question . IRMCD will notify the contractor within five days of receipt of an invoice for any items questioned . The contractor shall prepare verification data for the amount claimed and provide complete cooperation during such investigation . NoteRESPONSIBLE VENDOR DETERMINATION : Respondent is hereby notified that Section 287 . 05701 , Florida Statutes , requires that the District may not request documentation of or consider a vendor ' s social , political , or ideological interests when determining if the vendor is a responsible vendor . Public Records - Florida law provides that the District records shall , at all times , be open for personal inspection by any person . Information and materials received by the District in connection with an RFP response shall be deemed to be public records subject to public inspection upon award , recommendation for award , or 10 days after proposals opening , whichever occurs first . However , certain exceptions to the public records law are statutorily provided in Section 119 . 07 , Florida Statutes . If the Proposer believes any of the information contained in its response is exempt from disclosure , then the Proposer must in its response specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption . Otherwise , the District will treat all materials received as public records . See more

Florida

2026-05-06