CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM

2026-11-03

Processes / Functions 1 . What core features do available systems provide for intake , tracking , auditing , and disposal of property and evidence ? 2 . Do the systems support barcode and / or RFID tagging ? 3 . Can systems manage : 3 . 1 . Digital evidence ( e . g ., photos , video , audio )? 3 . 2 . Temporary storage , court holds , and inter - agency transfers ? 3 . 3 . Automatic property holds based on charge or offense ? 3 . 4 . Property movements in batches / bulk , including transfers to people and locations ? 3 . 4 . 1 . In batch / bulk movements , what is the largest amount of items that can be processed in a batch / bulk ? 3 . 5 . Property transfer requests initiated internally or externally ? 4 . Does your company support processing , tracking , and disposal using handheld devices ? 5 . Does your company require special printers for generating barcodes or labels ? 6 . How flexible is the workflow process to modify ? 6 . 1 . Can changes be made internally or do they require your company ’ s involvement ? 7 . Can administrators manage workflows internally , or must they go through the company team ? Security & Compliance 8 . Are the systems CJIS compliant and aligned with California - specific standards ? 9 . How is chain of custody maintained and audited ? 10 . How are edits to data tracked and audited ? 11 . What role - based access controls are available ? 12 . How is data encrypted at rest and in transit ? Integration & Technical Capabilities 13 . What systems can the solution integrate with ( e . g ., RMS , CAD , LIMS , court systems )? 14 . Can systems support bi - directional communication with other platforms ? 15 . Can systems build interfaces to push or pull data between systems ? 16 . What platforms have previously converted from ? 17 . Has your company completed data conversions before ? If so , how many data points were involved ? 17 . 1 . Can a list of systems be provided where data conversion was done into your company ’ s system ? 18 . Is the solution cloud - based , on - premises , or hybrid ? 19 . Is the solution client - based or web - based ? 20 . What are the minimum technical requirements for deployment ? 21 . Does your System have the capability to capture electronic signatures ? Reporting & Analytics 22 . What standard reports are included ( e . g ., inventory , audit logs , disposal )? 23 . Can users create custom reports or dashboards ? 24 . Can your company replicate existing reports used for statistics , management , and evidence intake / release ? 25 . How is data exported ( e . g ., Excel , PDF , API )?

California

2026-05-10