Copier Refresh and Maintenance

2026-11-03

The City of Muskogee invites copier vendors to submit a proposal to replace our leased copier fleet . 2 General Information / Background The City is seeking a vendor to provide new copiers on either a lease , lease purchase or purchase basis , maintain and repair all copiers , and include the cost of all supplies and consumables except paper , i . e . toner , drums , staples , etc . 3 Specifications of New Copiers Included in this document are specifications that will apply to all copiers and specifications for each copier we are needing . These are minimum specifications so copiers should meet or exceed these specifications . List the price for monthly lease ( and proposed terms of lease ), lease purchase , and purchase price . All prices will include FOB to the specified City of Muskogee facility , which will mean delivery to different facilities . Available options should be proposed separately . The selected vendor will also assist with removing and / or disposing of out - of - service copiers when installing the replacement copier . 4 Specifications on Maintenance and Supplies Monthly maintenance and supply costs for all copiers are to be included . Maintenance is to include both regular preventive maintenance and repair . Supplies are to include toner , drum , staples and any other parts or consumables ( except paper ) required for proper operation and maintenance of the copier . Maximum time to respond to a call for service shall be listed . In the event a covered copier can no longer be repaired , or cannot be repaired within five ( 5 ) working days , a loaner copier meeting or exceeding the specifications of the non - functional copier will be provided for the term of the contract or until repair is complete , whichever comes first . Copier Features The following lists the copier features by location . These are minimum , so proposed copiers should meet or exceed the needs .  ALL Copiers Feature Definition Secure Job Printing 4 digit code in print dialog Monthly Duty Cycle 100000 ADF 100 Originals Duplex Copying / Printing 1 : 2 , 2 : 2 , Book : 2 , 2 : 1 Ethernet 100 / 1000Base - T Network Protocols TCP / IP ( v4 ), SNMP , SMB , IPP , HTTP Printer PDL PCL 6c ; PS3 , IPP Scan to Email Directory Protocols LDAP / AD Scan File Formats TIFF , PDF , JPEG , XPS Scan Modes Network TWAIN , Scan to Email , Scan to FTP , Scan to SMB , Scan to MS Server Share , Must be compatible with LaserFiche Scan Resolution 600dpi Paper Sizes Letter , Legal HD Security Overwrite , Data Encryption Warmup Time 45 seconds or less Scan Speed 75ppm Print / Copy Speed Monochrome 55ppm Letter Color 45ppm Letter Printer Compatibility Windows , IBM iSeries Paper Trays As specified per copier Bypass tray Finisher As specified per copier Sorter / Collater

Oklahoma

2026-04-08