Copiers District Wide

2026-11-03

• Copiers will be delivered and properly installed at each location as instructed by District after this proposal is awarded . Copiers must be set - up with access to District ’ s Active Directory , scan to e - mail functionality , and all other configurations to match the current copier set - up , specifications , accessories , and locations included in the attached Attachment A “ List of Equipment , Meter Reads ”. • Training is to be provided at each machine location prior to the beginning of the 2026 - 2027 school year and on a recurring basis if needed at no additional cost to the District . • Vendor shall provide all preventive maintenance required to meet the specifications of this contract , the compensation for which should be included in the cost per copy . • Vendor will provide all supplies ( except paper ) and install if needed on all copiers in the District . This cost will be reflected in the proposed cost per copy . • All maintenance costs will be reflected in the proposed pricing . • All equipment lease cost and equipment moves will be reflected in the proposed pricing . • Any color devices should be set to default to black and white copying . • The District must have the ability to add copiers through the duration of this contract at a cost no greater than the proposed pricing . • The District must have the ability to upgrade / downgrade copiers without penalty or cost to the District other than any potential cost difference depending on the type of upgrade . • Attachment A is the “ List of Equipment , Meter Reads ) and is provided for informational purposes and broken down by location . Please note that the meter readings are for the 2025 calendar year .

New Mexico

2026-05-02