Custodial Services for DSS located at 20 Meadow Road , Windsor

2026-11-03

1 . Scope The Contractor shall provide custodial services and Perform tasks as described in this Exhibit A ( the “ Custodial Services ”) at 20 Meadow Road , Windsor , Connecticut ( the “ Facility ”) with an estimated 47 , 937 square feet . The Client Agency shall designate a representative ( s ) to act on behalf of the Client Agency regarding all matters relating to the custodial Services ( the “ Client Agency Designee ”). The Client Agency shall identify the Client Agency Designee upon the Effective Date of the Contract . 2 . Custodial Services Contractor shall : A . Thoroughly complete the custodial Services in accordance with the Contract , in a professional manner , using quality equipment and materials that conform to all current United States Department of Labor Occupational Safety and Health Administration (“ OSHA ”) standards and federal , state , and local laws , regulations , and requirements . B . Oversee that the custodial Services are completed in accordance with the Contract . C . Ensure the custodial Services conform to the Section titled “ Tasks Procedures ”, of this Exhibit A to ensure the Site is uniformly clean and hygienic . D . Provide all labor , materials and equipment necessary for cleaning and maintenance , unless otherwise specified herein . E . Monitor its employees ’ arrival and departure or utilize a remote timekeeping system for monitoring employee real - time arrival and departure from the Site . F . Provide backup staff in the event the primary cleaner ( s ) or the supervisor is unable to Perform the custodial Services . Backup staff shall arrive no later than one ( 1 ) hour after the scheduled start time . G . Ensure all staff understand how to utilize and complete Attachment 1 , Task Schedule Checklist – Day Porter and Attachment 3 , Task Schedule Checklist – Evening Services . H . Conduct monthly inspections as described in this Section . I . Provide one ( 1 ) full - time day - porter to Perform the Services five ( 5 ) days per week between the hours of 8 : 00am and 4 : 30pm including a 30 - minute non - billable lunch break . The Contractor may choose to hire two ( 2 ) day - porters , 20 hours per week , five ( 5 ) days per week . The morning shift starts at 8 : 00am and ends at 12 : 00pm and does not include a break . The afternoon shift starts at 12 : 30pm and ends at 4 : 30pm and does not include a break . The day porter ( s ) shall report to the Client Agency Designee and Perform the tasks as described in Attachment 1 Task Schedule Checklist – Day Porter . The scheduled tasks are based on a twelve ( 12 ) month period , identifying , and delineating the time frames , such as daily and weekly for the required custodial Services . The Contractor shall prepare a monthly maintenance / cleaning calendar reflecting the dates for the weekly tasks as indicated in the Attachment 1 - Task Schedule Checklist – Day Porter . The Contractor shall provide the monthly / cleaning calendar to the Client Agency Designee prior to the start of each month . J . Perform the custodial Services five ( 5 ) days per week between the hours of 5 : 30pm and 10 : 00pm . The work schedule is attached as Attachment 3 , Task Schedule Checklist – Evening Services . The scheduled tasks are based on a twelve ( 12 ) month period , identifying , and delineating the time frames , such as daily , twice a week , and bi - annually for the required Services . The Contractor shall prepare a monthly maintenance / cleaning calendar reflecting the dates for the twice a week and bi - annual tasks , as indicated in Attachment 3 , Task Schedule Checklist – Evening Services . The Contractor shall provide the monthly / cleaning calendar to the Client Agency Designee prior to the start of each month . K . Not allow its employees to enter the Site any sooner than fifteen ( 15 ) minutes prior to the start of their shift and not allow its employees to re - enter the Site after their shift is completed . Contractor and its employees shall sign in and out of the Site on a time sheet approved and provided by the Client Agency Designee . L . Not provide any custodial Services on all State observed holidays , unless otherwise directed by Client Agency . Additionally , if the State decides to close the Site on any other day including , but not limited to , employee furloughs , custodial Services will not be required and shall not be provided on the closure date , unless otherwise directed by the Client Agency . The Client Agency Designee shall provide Contractor with reasonable advance notice of Site closures whenever possible . The Contractor shall issue a credit for Servies not rendered and prorate any invoice relating to a scheduled workday in which custodial Services were not provided due to Site closure . The prorated formula will be calculated by multiplying the daily rate by the number of days of Service completed within the particular month to establish the prorated monthly cost . The daily rate shall be determined by dividing the monthly cost by the number of Service days within a particular month . The Contractor shall reschedule any task that was not completed due to the Site closure with the exception of daily tasks . The Client Agency Designee must be notified and approve all task schedule changes in writing .

Connecticut

2026-05-05