DE01 -- EEG Closed Caption Pro Encoders Support ( VA - 26 - 00048876 ) | POP : 08 - 03 - 2026 to 08 - 02 - 2027 | Avery / Morgan

2026-11-03

Sources Sought Notice Sources Sought Notice Page 4 of 4 Sources Sought Notice *= Required Field Sources Sought Notice Page 1 of 4 Department of Veterans Affairs Program Contracting Activity Central ** IMPORTANT : Please read this notice in full BEFORE responding ! ** The Veterans Health Administration ( VHA ), Program Contracting Activity Central ( PCAC ) is in the process of planning a requirement in which a contractor will be required to provide Closed Caption Pro Encoder Support Services , for the Institute for Learning , Education and Development [ ILEAD ], Production and Delivery [ PD ] Service Line in Saint Louis , MO . See the attached DRAFT Product Description regarding the Closed Caption Pro Encoder Support Services requirement for full details . The VA is conducting market research and is seeking written responses with information to assist with identifying potential sources that are interested in , and capable of , providing the products described ( in whole or in part ). Please review the information contained herein and identify whether your company has the capability and interest to provide the services as described . Below is the information included in that form for your company s response . Any response to this notice shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement . The capability documentation should include , at a minimum , the following information with their response : Company Name and Address : Point of Contact ( POC ) Name : Email Address : Phone Number : DUNS Number : UEI Number : Mark if your firm is eligible for participation in one of the following small business programs . If so , please indicate the program : [ ] yes [ ] no - Small Business ( SB ) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8 ( a ) [ ] yes [ ] no - Small Disadvantaged Business ( SDB ) [ ] yes [ ] no - Women - Owned ( WO ) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business ( SDVOSB ) [ ] yes [ ] no - Veteran Owned Small Business ( VOSB ) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other ( please specify ) The VA is requesting vendors answer the following questions in response to this notice . Do you provide annual technical support on Encoder Pro HD492 and Encoder Pro Card OpenGear ? Do you provide firmware support for Closed Caption Pro Encoders ( EEG HD492 - O - O1G )? Are you an authorized dealer / sales partner / reseller of the technical support services and firmware updates for Encoder Pro HD492 and Encoder Pro Card OpenGear Annual Support and firmware updates on ( 5 ) EEG HD492 - O - O1G Closed Caption Pro Encoders ? Please provide an authorized dealer / distributor letter as part of your response to this notice . Can you meet the Limitations on Subcontracting ? Please provide a complete Limitations on Subcontracting ( attached ) as part of your response to this notice . Do you have any questions or comments that may otherwise assist us ? In addition to providing the information requested above , responding companies are encouraged to include any relevant information to confirm the company s ability to meet the requirements outlined in this request . SET - ASIDE Complete responses to this notice will assist the VA in determining any potential set - aside for the requirement . Not providing all information requested in response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement and , subsequently , if the rule of two criteria is not met , a specific set - aside category may not be decided by the Contracting Officer . SUBMITTAL OF RFI RESPONSE If you believe you are capable of meeting this requirement please provide a complete response no later than Friday April 17 , 2026 at 1 : 00 pm ( Eastern ) to Contract Specialist Rachael Avery at rachael . avery @ va . gov and Contracting Officer Kymberly Morgan at kymberly . morgan @ va . gov . Further , if you believe a different NAICS code or Product Service Code ( PSC ) is a better fit for the subject requirement , please provide that information to us as well . NAICS : 541519 Other Computer Related Services PSC : DH01 IT and Telecom Platform Support Services : Database , Mainframe , Middleware ( labor ) NOTE : This email is being sent solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government . Per FAR 15 . 201 ( e ), responses to this notice are not considered offers , shall not be used as a proposal , and cannot be accepted by the Government to form a binding contract . Neither unsolicited proposals nor any other kinds of offer will be considered in response to this notice . No evaluation letters and / or results will be issued to the respondents ; however , the Government does reserve the right to contact any respondent and / or respondent reference to obtain additional information . At this time , no solicitation exists ; therefore , please do not request a copy of the solicitation . Any resulting procurement action will be the subject of a separate , future announcement . The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release . The acquisition strategy , evaluation methodology , contract type , and any other acquisition decisions are to be determined . See attached documents : P09 - PD_CLOSED CAPTION PRO ENCODER SUPPORT_APR 6 2026 P02 - Limitations on Subcontracting for Supplies - PRE - SOL Certification End of Document

Ohio

2026-04-29