Debris Monitoring Assistance

2026-11-03

SCOPE OF WORK FOR PROJECT Lewis County , Tennessee is seeking Professional Services proposals for Debris Monitoring Firms . Proposals will be sought for Monitoring of federally declared disasters related debris , of every kind and nature from public rights of way ( and / or private property if approved by the County , State , and FEMA , as further described below and in the attachments . Private Right of Way Access or Right of Entry ( ROE ) may or may not be part of this Service however if the County , State , or FEMA authorizes the ROE it will become part of the Service . The County will seek proposals for said services Countywide . The County will evaluate the Proposals on what is in the best interest of the County and the nature of the event . The County will seek to identify a Respondent to oversee either County Task Force or Debris Removal Contractor ( s ). It shall be noted that any Contract is for payment of “ Only Debris Services that FEMA Determined Eligible ” and is consistent with FEMA Public Assistance Program and Policy Guideline FP - 104 - 009 - 2 V5 June 2024 . PROJECT IS EXPECTED TO BE 99 % Vegetative , and 1 % Other . Estimated amount of debris is 100 , 000 tons . This Scope of Work ( SOW ) is provided for Respondents to review in detail , the SOW is detailed as to the terms of request and Respondent should acknowledge each line item . Should a Respondent take exception to any line items in the SOW it should be clearly stated within the proposal . Respondent must provide a technical overview for debris monitoring as to how they complete this project . The scope of work / services as described below shall be considered minimum standards to meet in submitting their proposal for debris monitoring services . The Monitoring Services Respondents shall be experienced and knowledgeable in handling and executing disaster debris removal and disposal monitoring in compliance and consistent with the policies and publications of TEMA , FEMA , and FHWA . Throughout these specifications , any reference to FEMA shall also imply FHWA compliance when the circumstances dictate , such as when sites eligible for emergency relief work are involved . Examples of guidelines and regulations include but are not limited to the following : FP - 104 - 009 - 2 V5 June 2024 The County will designate a Debris Task Force Manager ( DTFM ) that will act as the Point of Contact ( POC ) for the event . The DTFM POC may consist of County Employees or Professional Contractor . The Respondent will work with the County Debris Task Force Manager by assisting in determining the amounts of debris prior to beginning services . Respondent will work with all associated teams including TEMA , FEMA , TDEC , County , Debris Removal Contractors as needed for timely project completions , cost effectiveness , and maximum FEMA Category A reimbursements . SCOPE OF POSITIONS Provide Project Managers , Roving Managers , Field Monitors , Fixed Site Monitors , Data Managers , and Clerical for Debris Monitoring . Respondents may provide e - ticketing service however it is not mandatory for this request . Project Manager Respondent will provide a Project Manager to oversee debris monitoring activities . 1 . Oversight and Supervision of Monitor field activities . 2 . Scheduling of Monitoring resources and deployment timing . 3 . Communication and coordination with County personnel . 4 . Make suggestions to improve the efficiency of collection and removal of debris . 5 . Coordinate daily activities and future planning . 6 . Remain in contact with DTFM . 7 . Identify , address , and troubleshoot any questions or problems that could impact work area safety and eligibility . 8 . Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards . Document and record measurements and computations . Document truck hauling compartment condition using digital photographs . Prepare a master logbook of all hauling equipment used by the County and or the Removal Contractor ( s ). 9 . Compile , reconcile and document daily in an electronic spreadsheet format all eligible debris hauled by the County or Removal Contractor . Field Debris Monitors and Roving / Operations Manager Respondents will perform on - site , street - level work area inspections of debris cleanup and collection . Respondent will provide loading site ( field ) monitors to inspect and control debris collection utilizing manifest load tickets . A Roving or Operations Manager will also be assigned to oversee a maximum of nine Field Monitors . 1 . Provide field monitor personnel at designated areas to check and verify information on debris removal . 2 . Monitor collection activity of trucks . 3 . Issue manifest load tickets at loading site for each load . 4 . Check the area for safety considerations such as – downed power lines , the presents of children , traffic control , safety of equipment 5 . Perform a pre - work inspection of areas to check debris piles to identify covered utility meters , transformers , fire hydrants , mailboxes , etc . to help prevent damage from loading equipment and to look for potential problems . 6 . Should damages occur to utility components , driveways , road surfaces , private property , vehicles , etc . document the damage with photos if possible , collect information about owner , circumstances of the damage ( who , what , when , where ) and report to your Roving Manager . 7 . Ensure the work area is clear of debris to the specified level before equipment moves to a new loading area .

Tennessee

2026-05-15