Debris Monitoring Services

2026-11-03

Disaster Debris Monitoring Services The selected firm will be expected to provide disaster debris monitoring services to include debris generated from the public rights - of - way , private property , drainage areas , waterways , and other public , eligible , or designated areas . Services may include but are not limited to : a . Coordinating daily briefings , work progress , staffing and other key items with the City of Gallatin . b . Scheduling work for all team members and contractors on a daily basis . c . Hiring , training , scheduling , and managing field staff . d . Monitoring recovery contractor operations and making / implementing recommendations to improve efficiency as well as speed up recovery work and assure all debris removal work meets FEMA eligibility guidelines . e . Assisting the City of Gallatin with responding to public concerns and comments . f . Certifying contractor and the City of Gallatin vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring . g . Entering load tickets into a database application . h . Digitizing of source documentation ( such as load tickets ). i . Furnishing and operating an automated / electronic ( paperless ) debris tracking system . j . Developing daily operational reports to keep the City of Gallatin informed of work progress . k . Development of maps , GIS applications , etc . as necessary . l . Comprehensive review , reconciliation , and validation of debris removal contractor ( s ) invoices prior to submission of the City of Gallatin for processing . m . Project Worksheet and other pertinent report preparation required for reimbursement by FEMA , FHWA and any other applicable agency for disaster recovery efforts by City of Gallatin staff and designated debris removal contractors . Emergency Management Planning , Training , and Staff / Equipment Augmentation As directed by the City of Gallatin Debris Manager the Consultant shall provide : a . Development of a debris management plan - including identification of an adequate number of debris site locations . Staff training as necessary . b . Procurement assistance for debris removal contractors and associated services . d . Other emergency management plans and documents as directed by the City of Gallatin . e . Staff and equipment to support the City of Gallatin in various functional areas as required following an emergency event . f . Other consulting services as requested by the City of Gallatin . Grant Management Consulting Services : As directed by the City of Gallatin , the consultant shall provide : a . Identification of eligible emergency and permanent work ( Category A - G ); b . Damage Assessment c . Assistance in attaining Immediate Needs Funding ; d . Prioritization of recovery workload ; e . Loss measurement and categorization ; f . Insurance evaluation , documentation adjusting and settlement services ; g . Project Worksheet formulation , generation and review . h . FEMA , FHWA , HMGP , CDBG , NRCS and additional reimbursement support ; i . Staff augmentation with experienced Public Assurance Coordinators and Project Officers ; j . Interim inspections , final inspections , supplemental Project Worksheet generation and final review ; k . Appeal services and negotiations ; l . Reconstruction and long - term infrastructure planning ; and m . Final review of all emergency and permanent work performed .

Tennessee

2026-05-05