Development of the Operational Plan for the Implementation of the DRS

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UNDP seeks to engage the services of a Contractor that shall develop the Enterprise Architecture and Operational Plan that concretely outlines how the DRS’ outcomes on Governance, People, and Technology and their corresponding strategies and workstreams at the National and LGU levels will be implemented.For theGovernanceaspect, the Operational Plan must include the following:1.Legal bases, providing background information on the DRS, detailing existing systems, and defining terms2.Outline of relevant agencies mandates, duties, and responsibilities for operationalizing the DRS3.Organizational map showing relationships and interactions among the involved organizations4.NDRRMC value stream map5.NDRRMC-wide multi-agency process catalog that includes inputs, outputs, roles, responsibilities, and entry and exit conditions6.Process models7.Gap analysis and a corresponding migration planFor thePeopleaspect, the following must be included in the High-level Operational Plan:1.An NDRRMC capability matrix, mapping needed capabilities to involved organizations2.Gap analysis and a corresponding migration planFor theTechnologyaspect, the following must be included in the High-level Operational Plan:1.NDRRMC data catalog2.Applicable data models, which must include models for structure and movement of data3.Application architecture4.Updated GeoRiskPH solution architecture and functional specifications, reflecting any new requirements uncovered5.Solution architecture of any new applications needed6.Gap analysis and a corresponding migration planSpecifically, the Contractor is expected to facilitate and perform the following activities in developing the Operational Plan:1.Conduct of Inception meeting with relevant stakeholders involved in the Data Governance Study and Digital Readiness Strategy.2.Conduct a comprehensive desk review of the Data Governance Study, Digital Readiness Strategy, and other relevant studies and references in the development of the Enterprise Architecture and Operational Plan.3.Prepare an Inception Report which shall include the following:a.Introduction containing the background of the study, project objectives, key activities, and expected resultsb.Analytical and methodological framework, including assessment/data-gathering tools, methods/approaches, and models appropriate to the work contextc.Detailed workplan and schedule of activities and key milestones, with target accomplishments for the draft releasesd.Progress reporting methode.Stakeholder approach in project implementation, which includes the list of relevant stakeholders (e.g., national and local government institutions, civil society organizations, academia, private sector), their specific roles, and how they will be engaged in each stage of the projectf.Potential risks and challenges in implementing the program activities, likelihood, impact, and mitigating measures4.Conduct orientation and two (2) workshops on the Data Governance Study – Digital Readiness Strategy (DGS-DRS) with the (1) NDRRMC Member-agencies and (1) Local Government Units (LGUs) in Metro Manila.5.Conduct two (2) focus group discussions, key informant interviews, documentary reviews, research, and consultation meetings with concerned (1) OCD Services and Offices and relevant (1) NDRRMC member agencies to solicit additional inputs and recommendations for the development of the Operational Plan.6.Submit and present a first High-level Enterprise Architecture Digital Readiness Strategy – Operational Plan and present to the Office of Civil Defense (OCD) and the Prevention and Mitigation Pillar Technical Working Group (TWG) in one (1) workshop and revise the document based on their inputs and comments.7.Facilitate two (2) workshops, write shops, vetting sessions, validation reviews, and clean-up sessions with OCD, P&M TWG, and other relevant stakeholders in line with the development of the full Enterprise Architecture and DRS – Operational Plan.[MA1][MA2]8.Submit monthly work-in-progress releases to communicate progress and actively gather regular feedback on the work in progress.9.Present the final draft of the DRS – Operational Plan to OCD, P&M TWG, and other relevant stakeholders to solicit additional comments and seek endorsement for approval and adoption.10.Provide bi-weekly reports and participate in bi-weekly check-in meetings unless advised otherwise by the OCD.11.Submit all deliverables and conduct activities that are necessary within the agreed timeline and pertinent to the Terms and Reference.The Contractor is expected to work with the OCD, P&M Pillar DRS-OP TWG, SHIELD SSU, UNDP Climate Action Programme Team, UNDP Pintig Lab, and other relevant stakeholders.Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link:http://supplier.quantum.partneragencies.orgusing the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website:https://www.undp.org/procurement/business/resources-for-bidders.Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.A pre-proposal conference will be conducted via Zoom on 11 February 2026; 11:00 AM (Manila Time).Kindly confirm attendance by providing the following information:- Name of firm/company- Name of representative and designation- Email addressPlease confirm attendance by emailing procurement.ph@undp.org with the above details. In subject please write:Services of A Firm for the Development of the Operational Plan for the Implementation of the Digital Readiness Strategy (DRS) for the PhilippinesUNDP PHILIPPINE COUNTRY OFFICEPROCUREMENT UNIT

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