DHR Calhoun Co HVAC PM FY26

2026-11-03

The purpose of this solicitation and resulting Purchase Order award is to provide HVAC Preventative Maintenance ( PM ) and Repair Services for various DHR locations throughout the State of Alabama . The PM services shall include all HVAC equipment including boilers and chiller equipment , where applicable , service calls , and repairs . This Purchase Order will include maintenance and minor repairs to all equipment listed in the agency specifications . Minor repairs may include changing out bad parts , fixing connections such as thermostat wires and capacitors , clearing clogged drain lines , repairing existing duct work , replacing belts , repairing small refrigerant leaks , etc . At no point shall new HVAC units be installed or entire systems be replaced using this Purchase Order . Also , any work that would include taking down sheetrock , breaking up concrete , or any change in the design of the current equipment , must not be done through this Purchase Order . HVAC Technician Experience Requirements : All PM service requirements and repairs for DHR are to be performed by a State of Alabama HVAC licensed contractor and hold a State of Alabama refrigeration license certified by the Alabama Board of Heating , Air Conditioning , and Refrigeration Contractors . Supplier must hold a State of Alabama Gasfitter plumber license and hold Master gasfitter certification certified by Alabama Plummers and Gasfitters Examining Board for servicing all gas fired equipment . All licenses required for Contractor and technicians working on DHR equipment shall be current at time of award and shall remain current throughout subsequent agreement . Technicians that service DHR equipment handling refrigerants shall hold universal refrigeration certification from EPA ( Environmental Protection Agency ), per code requirement section 608 , and shall have current certification at time of award and certification shall remain current throughout subsequent agreement . Technicians performing service work to DHR equipment shall be trained and skilled at time of award in the following : Service work experience in all applicable brands of HVAC commercial systems at each county office and as shown on the county equipment list provided with this solicitation . Gas and electric boilers , air - and water - cooled chillers , closed loop , water source heat pump , mini splits , split systems , packaged units , furnaces , and all other equipment included in DHR equipment list provided with this solicitation . Any brand specific factory certifications should be available upon request . Required training as per HVAC commercial industry standards and this skill level must be maintained throughout the subsequent agreement , in service and repair on DHR equipment . Apprentices must be accompanied by knowledgeable , skilled technicians to service and repair DHR equipment , and all must have refrigeration card on person while on DHR property working on HVAC equipment . Refrigeration cards do not apply to technician servicing boilers . Upon award , Supplier shall provide a list of technician ’ s names that will service DHR , that currently hold EPA certification and provide a copy of the current EPA certification which shall be used as written verification of knowledge and skill level of technician ( s ). PM Schedule for HVAC Systems : All PM services shall be performed once per quarter and in sequential order within each quarter to ensure inspections are not completed back - to - back months between quarters . Example : maintenance completed in 1st quarter , during 2nd month , will be completed in 2nd quarter during , 2nd month . PM Labor / Travel and Mileage / Material and Supplies : Supplier unit price bid shall represent quarterly PM service total costs per location . Unit price for PM services shall include all tools , filters , travel , labor , and equipment necessary . Replacement Filters : All replacement filters shall be pleated , including HEPA filters , and all filter ’ s must be replaced quarterly – no exceptions . All standard pleated filters shall comply with a MERV rating 10 for the specific HVAC system and building conditions . No fiberglass filters shall be used . HEPA filters shall be replaced with HEPA filters . Boiler filters shall be pleated filters . Size is determined by system in place . Installation must adhere to HVAC industry best practices to maintain system performance and indoor air quality .

Alabama

2026-05-10