Document Redaction Services

2026-11-03

The selected vendor shall identify and permanently obscure PII within the provided document set and return the fully redacted images in the same format and structure received . Document Set and Formats  Documents will be provided digitally ; A mix of PDF and TIFFs , specific counts of each type are not known until export . ( If conversion of TIFFs is necessary , it may require time from Reno County for the conversion ).  Average 2 pages per document ( although some as many as 120 pages ).  Documents will be delivered mixed by type ( e . g . Death Certificates , Mortgages , UCC , Affidavit of Death / Heirship , etc .)  A CSV inventory with document IDs and file paths accompanies deliveries ; returned packages must preserve folder and file names . PII To Be Redacted ( Non - Exhaustive )  Social Security Numbers ; Dates of Birth ; Driver ’ s License / State ID numbers ; Tax / financial identifiers ; Banking / routing ; Passport numbers ; Medical account numbers ; “ Cause of Death ” on Death Certificates ; Minors ’ Identifiers ; and any other PII deemed sensitive by law . Return / Retention Requirements  Redactions must be burned into the returned images ; the County will retain the original unredacted master internally .  Vendor must not retain County records after project closeout .  Returned content must include all files and expected inventories . Jurisdiction and Processing Location  Vendor may process in its own environment .  No offshore or out - of - country processing is permitted .

Kansas

2026-04-08