Election Printing and Mailing

2026-11-03

The successful bidder shall provide : • Printing of the Notification of Election with Sample Ballots on forms provided by the vendor seeking the bid . Amount can range from 200 – 300 , 000 with 260 , 000 being the most common amount . • Sample ballots vary by address . An average election has 90 to 120 different ballot styles . • St . Charles County Election Authority will provide an electronic file containing household addresses , election notification information and sample ballots . ( Color of form to be determined by the Election Authority .) • Files will be sent to the successful bidder by the Election Authority ’ s office approximately 4 weeks before an election via FTP , drop box or email . • The successful bidder will submit , before the scheduled mailing of the forms , a proof of the final version of the Election Notification with Sample Ballot form for approval . Approval will be emailed by the authorized representative of the Election Authority . • A sample of the proposed card stock / heavyweight paper will be submitted with the proposal with card enclosed . Size and weight will vary depending on ballot length . Any mailings must be heavy enough paper weight to be efficiently processed by USPS . • The postal forms shall be delivered to St . Louis Post Office at 1720 Market Street , St . Louis , MO 63155 . • The total amount of postage required will be reported to the Election Authority at least 48 hours before cards are delivered to the post office . • The price will contain all charges for processing , printing , and mailing , including the cost of card stock / heavy weight paper printed in 1 color ( just black ). The pricing will NOT include postage . Postage will be stamped with Election Authority permit # and non - profit status . • “ Official Election Mail ” logo will be on front of mailing and “ No Return Service ” will also be included for this mailing . • Examples of types of mailing variant include : • FLAT CARD MAILER - 2 panels Postcard for smaller elections ( 8 . 5 x 11 to 8 . 5 x 14 ballot sizes )– 4 . 5 x11 • FOLDED CARD MAILER – 4 panels Postcard for larger ballots and 2 sided ballots – 11 x 9 flat – folded to 11 x 4 . 5 • FOLDED CARD MAILER – 6 panels Postcard for longer 2 sided ballots that need more space and additional information we may want to send to voters 12 x 13 . 5 . flat , 8 x 4 . 5 • PRIMARY CARD MAILER 12 x 18 flat – 8 x 4 . 5 folded – all 4 ballots that the voter could access for a primary election .

Missouri

2026-04-29