Electronic Systems Services

2026-11-03

The State of California , The Department of Parks and Recreation ( DPR ) Human Resources ( HR ) requires the services of a Contractor to provide services in support of the Electronic Systems to Automate Tasks ( Form 700 ). The Electronic Systems to Automate Tasks ( Form 700 ) addresses the electronic system to automate the tasks related to the mandated Conflict of Interest Code and Statement of Economic Interests ( Form 700 ) pursuant to the Political Reform Act . Scope of Services The contractor shall provide services to DPR an electronic system to automate the tasks related to the mandated Conflict of Interest Code and Form 700 pursuant to the Political Reform Act . Every elected official and public employee who makes or influence governmental decisions is required to submit Form 700 . The Form 700 provides transparency and ensures accountability in two ways : It provides necessary information to the public about an official ’ s personal financial interests to ensure that officials are making decisions in the best interest of the public and not enhancing their personal finances . It serves as a reminder to the public official of potential conflicts of interest so the official can abstain from making or participating in governmental decisions that are deemed conflicts of interest . The contractor shall provide the following : a ) System setup , training , hosting on contractor ’ s own servers , supporting and maintenance ( including updates of system ). b ) Maintain DPR data in a confidential manner . c ) Ability to track designated filers by their position number . Position numbers are generated by the agency , unit , class , and serial ( XXX - XXX - XXXX - XXX ). d ) Administration portal access , enabling the DPR to automate pre - notifications of annual filing deadline , non - filer communications / enforcement letters related to annual filings . Automation of the notifications , non - filer communications / enforcement letters for assuming office and leaving office filings . Ability to run status reports for tracking purposes . e ) Electronic document storage . Including the ability to store , retrieve and print electronic copies of Form 700s f ) Filer portal access , enabling DPR filers to electronically create , sign and file their Form 700 , including documentation . g ) Track ethics training compliance on a biennial basis . h ) Mobile device filer platform . i ) Public viewing portal , automatically showing redacted filing online without manual scanning / redacting of filed documents . j ) Private viewing portal , enabling the DPR to " lockdown " any number of computers for searching specific unredacted documents . k ) Contractor shall pay the Fair Political Practices Commission ( FPPC ) $ 1 , 000 . 00 paperless application fee ( covering the DPR ) for up to five ( 5 ) years , or until the FPPC deems there is a major software change . 1 ) Pursuant to Government Code Section 87500 . 2 , an agency request approval for Electronic Submission is required to submit an application to the FPPC and include a certification fee of $ 1 , 000 payable to the State of California . 2 ) Access to the system shall be available by both filing officer and end users twentyfour ( 24 ) hours a day , seven ( 7 ) days a week . 3 ) The DPR is responsible for completing the FPPC application form for paperless filing and advises contractor of completion . 4 ) DPR shall complete and upload templates for filer data provided by contractor . 5 ) The contract term is Notice to Proceed through three ( 3 ) years . DPR reserves the option to amend the resulting agreement for unanticipated tasks discovered during the contract term , which are necessary to implement any existing tasks . 6 ) Contractor shall provide written notification to the DPR of any changes in ownership , merges with any other company , address , and / or contract information . The DPR shall receive the written notification thirty ( 30 ) days prior to the change . 7 ) The DPR reserves the right to inspect , reject any of all goods and services provided under this agreement .

California

2026-05-10