Elevator Maintenance for Wagner IHS Healthcare Center

2026-11-03

Sources Sought : Elevator MaintenanceSources Sought Notice Number : IHS - WAG - 26 - 1519291This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation , an obligation or commitment by the Indian Health Service . This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise ( ISBEE ), Indian Economic Enterprises ( IEE ), or Other Small Businesses . Your responses to the information requested will assist the Government in determining the appropriate acquisition method , including whether an ISBEE set - aside is possible . The anticipated applicable NAICS code for this acquisition is 333921 Elevator and Moving Stairway Manufacturing . The Government requests interested parties submit a written response to this notice , which includes : a . Company Nameb . Company Socioeconomic Statusc . Company System for Award Management ( SAM ) Unique Entity Identifier ( UEI ) numberd . Company point of contact , mailing address , and telephone number ( s ), and website addresse . Name , telephone number , and e - mail address of a company point of contact who has the authority and knowledge to clarify responses from government representatives . f . Cage Code : g . Tax IDh . Date submittedi . Applicable company GSA Schedule number or other available procurement vehiclej . Company ’ s System for Award Management ( SAM ) registration status . All respondents must register on SAM located at http :// www . sam . gov /. 1 . 0 BackgroundThe Mission of the Wagner Health Care Center is to provide the best possible healthcare services to the patients on the Yankton Sioux Reservation in South Dakota . To meet this mission , the WHCC is requesting a Base Plus Four ( 4 ) Option Year , firm - fixed price , non - personal service contract to provide elevator maintenance services . 2 . 0 ObjectiveThe Wagner Health Care Center requires following all federal , state and local requirements pertaining to the safe handling , transport and disposal of regulated and non - regulated medical waste . Specifically , compliance with all applicable Resources Conservation and Recovery Act ( RCRA ), Occupational Safety and Health Act ( OSHA ), LDEQ and Department of Transportation ( DOT ) restrictions and guidelines must be obeyed . 2 . 1 ScopeThe contractor shall provide full maintenance , inspections and testing of the hydraulic elevator . Routine maintenance shall be made during the normal business hours , Monday through Friday from 8 : 00am to 4 : 30pm . Contractor shall notify the Facility Manager or his designee prior to commencement of providing services . Contractor shall utilize a written service receipt to record each visit . This receipt shall indicate date , hours on site , technician name , and elevator service . Type of service shall be recorded and shall include specific tasks completed . The receipt shall be signed by the Facility Manager or his designee , and a copy shall remain with the Wagner IHS Healthcare Facility . Contractor shall clean , adjust and lubricate the equipment and determine the nature and extent of any maintenance required to restore the elevator to satisfying service and , if conditions warrant , furnish and install parts as noted herein . All equipment , materials and installation shall conform to the American National Standard Safety Code for Elevators and Escalators , and NFPA 101 Life Safety Code ( monthly operations of Fire Fighter ’ s Emergency Operations in elevator ). Additional work outside of the scope of this purchase order requires a price quote , purchase order , and scheduled start date prior to commencing work . The Government will not be obligated to pay for services performed outside of the scope of this purchase order without an authorized purchase order . Additional work may be bid competitively for cost effectiveness . 3 . 0 Work Schedule / AvailabilityWHCC hours of operations are Monday through Sunday 7 : 00am to 11 : 00pm . 4 . 0 Period of PerformanceBase year : 01 / 01 / 2026 to 12 / 31 / 2026Option Year 1 : 01 / 01 / 2027 to 12 / 31 / 2027Option Year 2 : 01 / 01 / 2028 to 12 / 31 / 2028Option Year 3 : 01 / 01 / 2029 to 12 / 31 / 2029Option Year 4 : 01 / 01 / 2030 to 12 / 31 / 20305 . 0 Place of PerformanceWagner Health Care Center111 Washington Ave . NWWagner , South Dakota 573806 . 0 Contractor ResponsibilitySubmittals have no format requirement but shall contain the following :• Total cost for the proposed purchase order including TERO fees .• Proposed schedule of on - site service dates or frequencies .• Contractor shall provide , along with bid package , proof of current service mechanics certification issued by the International Union of Elevator Constructors .• Contractor shall provide , along with bid package , the name and telephone number of service technician who will be performing this purchase order work .• Proposed Technician ’ s checklist that he / she will use to ensure all tasks identified in the Statement of Work section is completed .• Name of all oils , chemicals , greases , etc . that will be used during servicing and the Material Safety Data Sheets for each item .• Three ( 3 ) references for past performance . Award will be based on lowest cost and completeness / review of the above - mentioned item . 7 . 0 Contracting Officer ’ s Representative DesignationThe designated COR for this contract is : Dwight Janis COR Level 1Wagner Health Care Center , 111 Washington Ave . NW Wagner , SD 57380The COR is responsible for : 1 . Monitoring the Contractor ’ s technical progress ; 2 . Interpreting the statement of work ; 3 . Technical evaluation as required ; 4 . Technical inspections and acceptance required by this contract ; and5 . Assisting the Contractor in the resolution of technical problems encountered during performance of this contract . Subject matter expert for this contract is : Chad Zephier , Facilities ManagerWagner IHS Health Center111 Washington AVE NW Wagner , South Dakota 573808 . 0 Contractor ComplianceThe Contractor shall adhere to all official coding and billing rules as published by the American Hospital Association ( AHA ), Centers for Medicaid and Medicare Services ( CMS ) regulations and guidelines to ensure the highest levels of integrity compliance and ethics . The Contractor shall maintain records of confidentiality in accordance with the Health Insurance Portability and Accountability Act ( HIPAA ), Privacy Act of 1974 , Alcohol and Drug Abuse Patient Records , Freedom of Information Act ( FOIA ), and other pertinent Federal regulations . 9 . 0 AdministrativeCompensation – Billing will be at a fixed rate for all services . Meetings / Conference Calls – The Contractor shall attend meetings or conference calls scheduled by the Contracting Officer ’ s Representative ( COR ) to address areas of concern and exchange information to ensure all contract requirements are being met . The COR shall be responsible for scheduling and coordination of all meetings and conference calls . Equipment Failure – Any delays or downtime due to Contractor equipment failure shall be communicated to the COR or their designee as soon as possible via telephone or email . The Contractor shall not be penalized for delays due to Service Unit equipment failure or updates that are beyond the Contractor ’ s control ( e . g ., IHS server downtime ). 10 . 0 Government Furnished Property / Equipment / InformationNo Government furnished property , equipment , or information is provided . 11 . 0 ReportsThe contractor shall sign the log - in book in Maintenance upon arrival for each visit . Contractor shall report to the Facility Manager or designee at the completion of each service and provide a written receipt of services performed that meets the record keeping requirements of ASME A17 . 1 – 2004 . These receipts shall advise the government of any repair or part required which is not covered under this purchase order . The Wagner IHS Healthcare Facility shall provide a logbook in the elevator room for the contractor ’ s detailed maintenance and callback actions . The contractor shall maintain a complete , orderly and chronological file including drawings , complete part lists and copies of all reports as required by these specifications . The contractor shall maintain a record of all callbacks and repairs . Record shall indicate any difficulty experienced and the corrective measures taken to eliminate the difficulties . This file shall be available for inspection upon request and a copy furnished to the Wagner IHS Healthcare Center annually . 12 . 0 Closing StatementPoint of Contact : John Archambeau , Purchasing Agent , at john . archambeau @ ihs . govSubmission Instructions : Interested parties shall submit capability via email to John Archambeau , Purchasing Agent , at john . archambeau @ ihs . gov . Must include Sources Sought Number IHS1519291 in the Subject line . The due date for receipt of statements is December 5th , 2025 , 12 : 00 p . m . Central Time . All responses must be received by the specified due date and time in order to be considered . This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS . IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted . As a result of this notice , IHS may issue a Request for Quote ( RFQ ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME . However , should such a requirement materialize , no basis for claims against IHS shall arise as a result of a response to this notice or IHS ’ s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement . Disclaimer and Important Notes . This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response . The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate . Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization ’ s qualifications to perform the work . Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted . After a review of the responses received , a pre - solicitation synopsis and solicitation may be published in SAM . gov . However , responses to this notice will not be considered adequate responses to a solicitation . Confidentiality . No proprietary , classified , confidential , or sensitive information should be included in your response .

South Dakota

2026-04-08