ELEVATOR PREVENTATIVE MAINTENANCE AND REPAIRS

2026-11-03

SUMMARY SCOPE OF WORK 1 GENERAL REQUIREMENTS 1 . 1 Contractor ’ s Supplies and Equipment : Contractor shall furnish all equipment and supplies needed to carry out the preventative maintenance services specified at no additional charge to the State of Indiana . All equipment and supplies shall be capable of performing all operations in accordance with specifications . 1 . 2 Equipment and supplies safety : Prior to start of work , all contractor equipment shall be safety checked and conform to all OSHA regulations . The State of Indiana , Department of Administration reserves the right to request the removal from the worksite of any supplies and / or equipment it deems does not meet the aforementioned codes or regulations . In addition , it may request the halt of any unsafe practices observed in carrying out the contracted service . This will in no way relieve the contractor of complying with scheduled services . 1 . 3 Material Safety Data Sheets : Prior to starting , contractor must provide Material Safety Data Sheets ( MSDS ) for all products used onsite . Maintain copy on site during performance of work . 1 . 4 Damages : Contractor shall immediately report any damage to equipment , finishes , building elements , or furnishings to individual facility representative . Notify the State of Indiana , Department of Administration of any existing equipment / facility deterioration observed . 1 . 5 Personnel : Contractor shall have in their employ , or under their control , sufficient qualified and competent personnel to perform work promptly and in accordance with contract schedules and requirements . 1 . 6 Supervision : Contractor shall provide adequate supervision on site to direct , coordinate , and inspect the quality of work . 1 . 7 Personnel Performance : Contractor ’ s personnel must be capable of performing at an effectiveness level in accordance with specifications and industry standards . All work shall be performed in a professional manner and in compliance with Contractor ’ s and equipment manufacturer ’ s requirements / recommendations ; and all Federal , State and local laws and codes . Work areas shall be kept clean at all times during execution of contract . The State of Indiana , Department of Administration requires quality work completed in a competent manner . 1 . 8 Prohibited actions : Contractor crews shall be working on a smoke - free campus . Contractor shall be required to remove any worker who violates the non - smoking rules or any employee that while on the jobsite , manifests evidence of alcohol or illegal drug use . 1 . 9 Reassignments : The contractor shall utilize , while executing this contract , only workers that are skilled in the tasks to which they are assigned . The State of Indiana , Department of Administration retains the right to require the reassignment of a contractor employee or employees as the State of Indiana , Department of Administration deems necessary . Reasons for this request may be , but are not limited to : poor work performance , incompetence , carelessness , disruptive or otherwise objectionable behavior . The request for reassignment is in no way a call for dismissal . It is a request for the individual to be reassigned away from the State of Indiana , facilities . 1 . 10 Occupant Safety : Work shall be completed in such a manner as to maintain a safe working environment for occupants of the buildings . Work shall also be completed in a manner which is of minimum disruption to occupants of the buildings . Contractor and all their employees shall strictly adhere to ALL Security regulations and restrictions of the locations specified . 1 . 11 Removal / disposal of used materials and debris shall be in compliance with Federal , State of Indiana , and Local regulations ; and shall be the responsibility of the Contractor . 1 . 12 Performing any / all Annual and / or Full Load testing procedure 30 days prior to the due date . Testing shall be performed during the initial Contract period and any extension thereof . The Contractor shall submit the proper forms to the Division of Elevator Safety with copies going to the facility . 1 . 13 Providing no less than two additional hours of basic preventive maintenance , at the time of the annual testing procedure , including lubrication of parts and making minor adjustments and inspections 1 . 14 Subsequently notifying facility personnel of the overall condition of the elevator and reporting any condition ( s ) that might require repair or replacement before the next testing procedure becomes due . 1 . 15 The Contractor shall be required to provide callbacks and emergency requests for service to DOC facility during the course of the Contract ; however , such requests for service will be billable to the agency at the Contractor ’ s stated rates .

Indiana

2026-04-08