Employee Flexible Spending Account Program

2026-11-03

1 . Offeror should agree to provide written materials explaining the plans available . Supplies of these materials shall be available for open enrollment periods and throughout the year as needed . Approximately 5 , 000 sets of material will be required per fiscal year . This number takes into consideration open houses during open enrollment and new hire enrollments throughout the year . The material shall be submitted to and approved by the Director of Employee Benefits prior to publication . The information should reflect the rules of the University ’ s Section 125 Plan Document . The materials appearance should also be customized to be identified as a University of Kentucky Document . 2 . “ Open Houses ” ( information sessions ) will be scheduled for specific times , dates , and places during periods of open enrollment . Generally , about ten ( 10 ) open houses are scheduled during open enrollment . Offeror should give the names and title of persons who will be available to attend these open houses . The person or persons should be familiar with the plans and should be available to answer employees ’ questions about the offered plans . The University may or may not require this service . 3 . The open enrollment period for the FSA Program shall correspond with the open enrollment period of other University benefits . Open enrollment is normally a twenty - one ( 21 ) day period that occurs during the months of April and May . The Offeror should be prepared to accept enrollment forms in an electronic file format at this time and be prepared to administer the plan effective July 1 , 2026 . Offeror shall agree in its response that no solicitation materials from the Offeror will be sent to plan participants without the prior approval of the University ’ s Director of Employee Benefits . Further , the Offerors agree that mailing name and address information shall not be shared , sold or otherwise provided to another company for any purpose , either during the contract period or at any time in the future .

Kentucky

2026-05-08