Enterprise Project Portfolio Management ( PPM ) Tool for EPMO

2026-11-03

The purpose for this Request for Information ( RFI ) includes , but is not limited to , collecting market information to better understand best practices about enterprise Project Portfolio Management ( PPM ) tools . The information gathered may be used to assist the State in developing program strategy and possibly developing an RFP . Program Overview The State of Michigan seeks a robust and scalable Project Portfolio Management ( PPM ) solution . This initiative aims to identify a modern PPM tool that aligns with organizational strategy , enhances project visibility , optimizes resource allocation , streamlines workflows , and supports diverse project methodologies . The ultimate objective is to empower the Enterprise Project Management Office ( EPMO ) with a solution that drives efficiency , strengthens governance , and supports strategic decision - making . Selecting the right vendor is critical , not only for delivering a flexible and innovative platform but also for providing long - term partnership , expertise , and support . This initiative ensures that technology investments deliver measurable value , enabling the EPMO to mature and scale effectively across projects and portfolios . Vendor Guidance / Recommendations for RFI Response Clearly indicate whether your responses reflect currently available functionality or include planned capabilities . If future features are presented , they must be explicitly identified as roadmap items and include estimated timelines for availability . Requirements Investment Management Methodology ( IMM ) Project Intake & Demand Management QUESTION # 1 : Describe how your solution supports standardized project intake , demand capture , and governance routing , including configurable forms , approval workflows , and prioritization criteria . BIDDER RESPONSE : Strategic Alignment and Prioritization QUESTION # 2 : Describe how your solution enables strategic alignment and prioritization of investments , including linking proposed investments to organizational objectives , creating custom scoring models , visualizing prioritized roadmaps , and defining expected benefits , including rebalancing driven by change in organization ’ s strategic direction . BIDDER RESPONSE : Portfolio Planning and Balancing QUESTION # 3 : Describe how your solution supports what - if scenarios like portfolio planning and balancing , including modeling funding and capacity constraints , evaluating alternative scenarios , and visualizing the mix of investments across the portfolio hierarchy . IDDER RESPONSE : Governance Workflow and Approvals QUESTION # 4 : Describe how your solution supports configurable governance workflows and approval routing to specific review boards and confirm how decisions and approval histories are logged and made accessible for auditing . BIDDER RESPONSE : Project Management and Execution ( PMM ) Project Planning and Setup QUESTION # 5 : Describe how your solution converts approved demand requests into active projects , facilitates documentation and storage of core project artifacts ( e . g ., charter , scope , PMP ), manages / updates templates and standards that are centrally managed , and manages stakeholder identification and tracking . BIDDER RESPONSE : Scheduling and Work Management QUESTION # 6 : Describe how your solution supports project scheduling and work management , including task dependency handling ( e . g ., finish - to - start ), critical path visualization , baseline tracking , monitoring of task completion rates , and scheduling of variance tolerance thresholds and automated alerts . BIDDER RESPONSE :

MITN

2026-04-29